Regular Meeting

Dates:

Monday, July 20, 2015 - 6:30pm

The Transylvania County Board of Education will hold its regular monthly meeting on Monday, July 20, 2015 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard.

The public is invited and encouraged to attend.

Groups audience:

School Board

I. Opening of Meeting

Date Adopted:

Thursday, July 16, 2015

Groups audience:

School Board

I.1 Invocation

Date Adopted:

Thursday, July 16, 2015

Groups audience:

School Board

I.2. Pledge of Allegiance

Date Adopted:

Thursday, July 16, 2015

Groups audience:

School Board

I.3. Call to Order/Welcome

Date Adopted:

Thursday, July 16, 2015

Groups audience:

School Board

II. Business Items

Date Adopted:

Thursday, July 16, 2015

Groups audience:

School Board

01. Approval of Agenda

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for July 20, 2015.

Groups audience:

School Board

02. Public Comment

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

N.C.G.S. §115C-51 states that local boards shall provide at least one period for public comment per month at a regular meeting of the board. A sign-up sheet is available for public comment. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to 5 minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than 3 minutes per speaker. Speakers will be asked to refrain from discussing specific individuals by name in accordance with the North Carolina Open Meetings Law. No solicitations will be allowed during public comment. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Groups audience:

School Board

03. Good News Report

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

Golden LEAF Scholarships

Each year, the Golden LEAF Foundation awards 215 scholarships to promising students from rural North Carolina communities. This year, two Rosman High School seniors, Michael Bagwell and Carli Batson, each received a four-year $12,000 scholarship. As part of the scholarship program, students are eligible to participate in leadership activities and summer internships through the Center for Creative Leadership (CCL). The CCL is among the top four entities in the world for leadership training, and one of its goals is to support rural communities by providing student internships in rural counties. Michael Bagwell plans to attend Appalachian State University and major in parks and recreation management. Carli Batson plans to attend Brevard College and major in chemistry, with a goal of attending veterinary school after college.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

Groups audience:

School Board

04. Former Students in the Military

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The Board of Education wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veteran’s Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 7-20-15.pdf

Groups audience:

School Board

05. Consent Agenda

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

Minutes of the June 15, 2015 meeting
Personnel report for July 20, 2015

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 6-15-15.pdf

Personnel Report 7-20-15.pdf

Groups audience:

School Board

06. NCSBA Policy Updates

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mr. Jim O’Rourke, Attorney with the North Carolina School Boards Association, will be here to provide training on the new custom policy manual. Materials are attached for your review.

Public Attachments:

0 - Agenda.pdf

1 - Project Overview.pdf

2 - Policies vs. Regulations.pdf

3 - Policy 2470 - Administrative Procedures.pdf

4 - Custom Policy Service Process.pdf

5 - PLS Numerical Index.pdf

6 - TCS Preliminary Reverse Correlation Table.pdf

7 - TCS Preliminary Correlation Table.pdf

8 - Sample Correlation Table with Notes.pdf

9 - Sample Policy - 1730-4022-7231.pdf

10 - Sample Policy - 1750-7220.pdf

11 - Draft Board Resolution.pdf

Groups audience:

School Board

07. Policy

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

The policies listed below are presented as first read information. Jeremy Gibbs will review the policies and answer any questions you may have. Action on the policies will be requested at the next regular meeting.

Code	Title	Status	Action
JHCB	Immunization and Health Requirements for School Admission	first read; recommended for rescission	review
4110	Immunization and Health Requirements for School Admission	first read; new	review

Public Attachments:

Policy JHCB_rescind.pdf

Policy 4110_new.pdf

Groups audience:

School Board

08. Alternative Accountability Model for DRS

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

In December 2014, the state released four new options for participation in the accountability model for alternative schools:

Option A. Alternative schools can participate in school performance grades as defined by G.S. § 115C-83.15; or
Option B. Alternative schools can return data/results back to students’ home schools and received no designations; or
Option C. Alternative schools can participate in the Alternative Schools’ Progress Model; or
Option D. The alternative school may propose its own accountability model for approval by the State Board of Education.

Brian Weaver will present the option selected by Davidson River School for the 2015-2016 school year and answer any questions you may have.

Groups audience:

School Board

09. Student Attendance Report

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

At the May 18 meeting, Mrs. Scruggs requested a report on student attendance, citing concerns about the number of students who exceed 10 absences per year, whether or not those students earn credit, and whether the numbers of students who exceed the limit is increasing, decreasing, or remaining steady. Brian Weaver will provide an update.

Public Attachments:

TCS Attendance Summary 2014-2015.pdf

Groups audience:

School Board

10. Local Board Training Credit

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

N.C.G.S. § 115C-50 requires all local board members to receive a minimum of 12 clock hours of training annually. The North Carolina School Boards Association sponsors workshops and training activities throughout the year as an avenue for board members to comply with this requirement. Members may also attend local, non-sponsored training activities to earn hours toward the required total. Applications for non-sponsored credit require board approval.

An application for 4.5 hours of CEU credit for Tawny McCoy’s participation in the local Career Academy for Educators on June 15, 2015 is attached.

A motion is in order to approve the application for the 2014-2015 year.

Public Attachments:

CEU_Career Academy for Educators_June 2015_MCCOY.pdf

Groups audience:

School Board

11. Technology Purchase

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Chris Whitlock will ask the Board to approve a large purchase of technology equipment that exceeds the $90,000 threshold. As a part of the district’s regularly scheduled computer equipment refresh, the student devices at RHS and RMS will be updated with Dell Chromebooks. A request for proposals has been issued and three vendors submitted bids. Trinity3 Technology was the low bidder with $289 per Chromebook, including the device, charger, license, and a four-year accidental warranty. The technology department plans to purchase 700 devices for a total cost of $202,300 plus tax. This expenditure is a budgeted item and no additional funds are requested. Mr. Whitlock will answer any questions you may have.

A motion is in order to approve the purchase of 700 Chromebooks from Trinity3 Technology.

Groups audience:

School Board

12. FY16 Budget Update

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger and Dr. McDaris will give an update on the local budget, including capital, and the state budget for 2015-2016.

Public Attachments:

FY16 Capital Plan 7-20-15.pdf

Groups audience:

School Board

13. Superintendent's Update

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

14. Important Dates

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Aug. 13	Administrators’ Retreat	7:45 a.m. to 4:15 p.m.	Rogow Room
Aug. 17	Resume regular 5-day schedule
Aug. 17	REGULAR MEETING	6:30 p.m.	MEC
Aug. 18	New Teacher Orientation	8:30 a.m. to 4:30 p.m.	Gorges State Park Visitor Center
Aug. 19-21	Teacher workdays
Aug. 24	First student day

Groups audience:

School Board

15. Public Comment

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The Board will provide a second opportunity for public comment.

Groups audience:

School Board

16. Other Items

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

17. Closed Session (Property)

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Pursuant to N.C.G.S. § 143-318.11(a)(5), the Board will go into closed session to discuss a property matter.

A motion is in order to go into closed session.

Public Attachments:

Resolution Declaring Surplus Property_REVISED.pdf

Groups audience:

School Board

18. Closed Session (Supt. Eval.)

Date Adopted:

Thursday, July 16, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Pursuant to N.C.G.S. § 143-318.11(a)(1) and 115C-319-321, the Board will go into closed session to discuss a confidential personnel matter (superintendent’s annual evaluation).

A motion is in order to go into closed session.

Groups audience:

School Board

III. Adjournment

Date Adopted:

Thursday, July 16, 2015

Groups audience:

School Board