Regular Meeting

Dates:

Monday, August 17, 2015 - 6:30pm

The Transylvania County Board of Education will hold its regular monthly meeting on Monday, August 17, 2015 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard.

The public is invited and encouraged to attend.

Groups audience:

School Board

I. Opening of Meeting

Date Adopted:

Thursday, August 13, 2015

Groups audience:

School Board

I.1 Invocation

Date Adopted:

Thursday, August 13, 2015

Groups audience:

School Board

I.2. Pledge of Allegiance

Date Adopted:

Thursday, August 13, 2015

Groups audience:

School Board

I.3. Call to Order/Welcome

Date Adopted:

Thursday, August 13, 2015

Groups audience:

School Board

II. Business Items

Date Adopted:

Thursday, August 13, 2015

Groups audience:

School Board

01. Approval of Agenda

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for August 17, 2015.

Groups audience:

School Board

02. Public Comment

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

N.C.G.S. §115C-51 states that local boards shall provide at least one period for public comment per month at a regular meeting of the board. A sign-up sheet is available for public comment. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to 5 minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than 3 minutes per speaker. Speakers will be asked to refrain from discussing specific individuals by name in accordance with the North Carolina Open Meetings Law. No solicitations will be allowed during public comment. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Groups audience:

School Board

03. Good News Report

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Burlingame Donation to TCH

On July 30, 2015, the Burlingame Country Club in Sapphire, North Carolina, hosted a fundraising event with proceeds to benefit T. C. Henderson Elementary School. As a result of the support from Burlingame members, area businesses and residents, Burlingame is able to present T. C. Henderson Elementary School with a donation of $10,000.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

Groups audience:

School Board

04. Former Students in the Military

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The Board of Education wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veteran’s Day and Memorial Day. Three new names have been added, Brandon Alexander, Seth Arnette, and Cameron Gasperson. Additional names will be included as they are received.

Public Attachments:

Military List 8-17-15.pdf

Groups audience:

School Board

05. Consent Agenda

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

Minutes of the July 20, 2015 meeting
Minutes of the July 20, 2015 closed session
Personnel report for August 17, 2015
Non-faculty coaches for Fall 2015 sports

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 7-20-15.pdf

Non-Faculty Coaches Fall 2015.pdf

Personnel Report 8-17-15.pdf

Groups audience:

School Board

06. Policy

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

At the July 20 meeting, Jim O’Rourke with the North Carolina School Boards Association presented training on the new PLS-based policy manual. He recommended that the Board adopt a resolution outlining the conversion process for stakeholders and staff (see attached).

A motion is in order to approve the resolution.

Two policies were presented as first-read information at the July 20 meeting. They are presented for action at this time. Jeremy Gibbs will answer any questions you may have.

Policy 4110, “Immunization and Health Requirements for School Admission,” contains the newly expanded and modified state vaccine requirements that went into effect on July 1, 2015. It is recommended for adoption.
Policy JHCB, “Immunization and Health Requirements for School Admission,” is recommended for rescission.

A motion is in order to approve policy 4110, “Immunization and Health Requirements for School Admission,” and rescind policy JHCB, “Immunization and Health Requirements for School Admission.”

Fourteen new policies from the 1000 Series, “Governing Principles,” are presented as first-read information. The new policies are attached for your review. Also attached are eight old policies that may be rescinded. Mr. Gibbs will discuss the policies and answer any questions. Action on the policies will be requested at the next regular meeting.

New Policies (first-read information)		Old Policies (recommended for rescission)
1000	Legal Status of the Board and School System
1010	Board Authority and Duties
1100	Governing Principles
1310/4002	Parental Involvement
1320/3560	Title I Parent Involvement	KC	Title I Parent Involvement
1510/4200/7270	School Safety
1610/7800	Professional and Staff Development	GCBCA; GCBCA-R	Employee Training and Development
1710/4021/7230	Prohibition Against Discrimination, Harassment, and Bullying	ACB	Discrimination, Harassment and Bullying
1720/4015/7225	Discrimination, Harassment, and Bullying Complaint Procedure	ACB-R	Discrimination, Harassment and Bullying Complaint Procedure
1730/4022/7231	Nondiscrimination on the Basis of Disabilities
1740/4010	Student and Parent Grievance Procedure
1742/5060	Responding to Complaints
1750/7220	Grievance Procedure for Employees	GBM; GBM-R	Staff Grievances
1760/7280	Prohibition Against Retaliation	GBMA	Prohibition Against Retaliation

Groups audience:

School Board

07. Transylvania County Community Land Trust

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

At the June 15 meeting, Carroll Parker, Chairman of the Transylvania County Community Land Trust (TCCLT), gave an update on the Gillespie Circle project and presented options for the Board’s consideration. Copies of the presentation materials are attached.

The Board may discuss options and take action at this time.

Public Attachments:

TCCLT Report to TCBOE.pdf

TCCLT Executive Summary.pdf

TCCLT PowerPoint.pdf

Groups audience:

School Board

08. FY15 Budget Amendments

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the following year-end budget amendments for the 2014-2015 fiscal year (see attached):

Budget Amendment No. 1 – State Public School Fund
Budget Amendment No. 1 – Local Current Expense Fund
Budget Amendment No. 1 – Federal Grants Fund
Budget Amendment No. 1 – Capital Outlay Fund
Budget Amendment No. 1 – Restricted Grants Fund

A motion is in order to approve the FY15 budget amendments.

Public Attachments:

FY15 Budget Amendments.pdf

Groups audience:

School Board

09. FY16 Budget Update

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger and Dr. McDaris will give an update on the local budget and state budget for 2015-2016.

Groups audience:

School Board

10. NCSBA Board of Director Vacancies

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The North Carolina School Boards Association (NCSBA) is seeking nominations for possible vacancies on the NCSBA Board of Directors. The term of service is two years, and members are eligible to serve for two terms. The board meets in November at the state conference in Greensboro, and in March, June, and September in Raleigh. In addition, each board member typically serves on two committees, which ordinarily meet once or twice each year. Other meetings are scheduled as needed. It is important that individuals selected for the board be able to attend regularly scheduled meetings.

Attached is an application/nomination form for board members who are interested in serving on the NCSBA board. Nominations must be made by official board action and sent to the NCSBA offices by September 25.

If there is interest in submitting an application, a motion of nomination would be in order.

Public Attachments:

NCSBA Board of Directors Application.pdf

Groups audience:

School Board

11. NCSBA District Fall Meeting

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The Transylvania County Board of Education will host the North Carolina School Boards Association District 8 Fall Meeting on Thursday, October 1, 2015. The meeting will be held at Brevard Middle School from 4-9 p.m. At all district meetings, the host county provides a clinic session for the meeting. The clinic session can be on any successful/best practice occurring in the district. The host chairman serves as the emcee, providing the welcome and closing remarks. The Board also has the option of providing entertainment at the dinner/evening session.

The Board may discuss potential topics for the clinic session and what type of entertainment, if any, to provide. A draft agenda and the host guidelines are attached.

Public Attachments:

District Meeting Agenda & Host Guidelines.pdf

Groups audience:

School Board

12. Naming Facilities

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The Board of Education regularly receives requests to name school facilities in honor of specific individuals. The most recent is a request to re-name the football field at Rosman High School. The Board has discussed the issue of naming facilities several times in the past. At one time the Board had agreed by consensus to not begin naming facilities or parts of facilities and instead to refer requests of this type to a school committee, such as the RHS Alumni Hall of Fame. The Board has reviewed other district’s policies on naming facilities, but has not pursued a local policy.

The Board will revisit the issue of naming facilities. Copies of policies from other school districts and a sample policy from NCSBA are attached for your review.

Public Attachments:

Naming Facilities Policies from Other Districts.pdf

Groups audience:

School Board

13. Superintendent's Update

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

14. Important Dates

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Aug. 18	New Teacher Orientation	8:30 a.m. to 4:30 p.m.	Gorges State Park Visitor Center
Aug. 19-21	Teacher workdays
Aug. 24	First student day
Sept. 7	Labor Day holiday
Sept. 16	Early dismissal (noon)
Sept. 21	REGULAR MEETING	6:30 p.m.	MEC
Oct. 1	NCSBA District 8 Fall Meeting	4:00-8:00 p.m.	BMS
Oct. 14	Early dismissal (noon)
Oct. 19	REGULAR MEETING	6:30 p.m.	MEC
Oct. 26-27	Teacher workdays

Groups audience:

School Board

15. Public Comment

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The Board will provide a second opportunity for public comment.

Groups audience:

School Board

16. Other Items

Date Adopted:

Thursday, August 13, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

III. Adjournment

Date Adopted:

Thursday, August 13, 2015

Groups audience:

School Board