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Regular Meeting

Dates: 
Monday, September 21, 2015 - 6:30pm

 

The Transylvania County Board of Education will hold its regular monthly business meeting on Monday, September 21, 2015 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard.  

The public is cordially invited to attend.  

 

 

Groups audience: 
School Board

I. Opening of Meeting

Date Adopted: 
Friday, September 18, 2015
Groups audience: 
School Board

I.1 Invocation

Date Adopted: 
Friday, September 18, 2015
Groups audience: 
School Board

I.2. Pledge of Allegiance

Date Adopted: 
Friday, September 18, 2015
Groups audience: 
School Board

I.3. Call to Order/Welcome

Date Adopted: 
Friday, September 18, 2015
Groups audience: 
School Board

II. Business Items

Date Adopted: 
Friday, September 18, 2015
Groups audience: 
School Board

01. Approval of Agenda

Date Adopted: 
Friday, September 18, 2015
 
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
A motion is in order to approve or revise the meeting agenda for September 21, 2015. 
 
 
 
Groups audience: 
School Board

02. Public Comment

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
N.C.G.S. §115C-51 states that local boards shall provide at least one period for public comment per month at a regular meeting of the board.  A sign-up sheet is available for public comment.  A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting.  Speakers will be asked to limit comments to 5 minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than 3 minutes per speaker.  Speakers will be asked to refrain from discussing specific individuals by name in accordance with the North Carolina Open Meetings Law.  No solicitations will be allowed during public comment.  Sign-up is not required for the second public comment opportunity at the end of the meeting.
 
 
 
 
Groups audience: 
School Board

03. Good News Report

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Rotary Dictionaries and Reading to K
Each year the members of Brevard Rotary Club provide third graders in Transylvania County Schools with dictionaries.  This year the Rotarians would like deliver the dictionaries in the fall so that students have them to use throughout the year.  They would also to read to kindergarten students as part of their annual service project.  The projected delivery date for the dictionaries is September 22.  Pisgah Forest Elementary School Principal Merriman Nichols is organizing the reading sessions. 
 
For more good news from Transylvania County Schools, please visit us at:
 
Home Page:  www.tcsnc.org ǀ Facebook:  facebook.com/transylvaniaschools
Twitter:  twitter.com/transylvaniasch ǀ Flickr:  flickr.com/tcsnc
Instagram:  Instagram.com/transylvaniaschools ǀ YouTube:  youtube.com/tcsnc
Smartphone App:  Transylvania County Schools on Play Store and iTunes
 
 
 
Groups audience: 
School Board

04. Former Students in the Military

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The Board of Education wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military.  The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veteran’s Day and Memorial Day.  Additional names will be included as they are received. 
 
 
Public Attachments: 
PDF icon Military List 9-21-15.pdf
Groups audience: 
School Board

05. Consent Agenda

Date Adopted: 
Friday, September 18, 2015
 
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
X
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The following items are submitted for consent approval (see attached):
  1. Minutes of the August 17, 2015 meeting
  2. Personnel report for September 21, 2015
A motion is in order to approve the consent agenda items.
 
 
Public Attachments: 
PDF icon Minutes 8-17-15 revised.pdf
PDF icon Personnel Report 9-21-15.pdf
Groups audience: 
School Board

06. International Student Exchange Trip

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
X
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
 
 
 
 
Brevard High School teachers Sara Plum, Ashley Dickson, and Laura Patch will present a request for approval of a student exchange trip to Denmark in the spring of 2016.  They will discuss the proposed trip and answer any questions from the Board.  A copy of the tentative itinerary is attached. 
 
Policy IIC, “Field Trip Approval and Cancellation,” states that field trips outside the continental United States shall not be sponsored or approved by individual schools without prior approval of the Board of Education upon the recommendation of the superintendent.  A copy of Policy IIC is attached.  Dr. McDaris will make a recommendation to the Board.  Action on the request will be scheduled for the next regular meeting. 
 
  
Public Attachments: 
PDF icon Denmark Trip 2016.pdf
PDF icon Policy IIC - Field Trip Approval and Cancellation.pdf
Groups audience: 
School Board

07. Local Board Training Credit

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
N.C.G.S. § 115C-50 requires all local board members to receive a minimum of 12 clock hours of training annually.  The North Carolina School Boards Association sponsors workshops and training activities throughout the year as an avenue for board members to comply with this requirement.  Members may also attend local, non-sponsored training activities to earn hours toward the required total.  Applications for non-sponsored credit require board approval. 
 
A motion is in order to approve the following applications for non-sponsored CEU credit for the 2015-2016 year (see attached):
 
Date
Training Activity
Location
Member
Contact Hours
8/13/15
TCS Administrators’ Retreat
Trans. Co. Library
McCoy
2.5
8/13/15
TCS Administrators’’ Retreat
Trans. Co. Library
Griffin
3.0
8/13/15
TCS Administrators’ Retreat
Trans. Co. Library
Scruggs
1.5
8/18/15
TCS New Educator Orientation
Gorges State Park Visitor Center
Scruggs
1.5
8/18/15
TCS New Educator Orientation
Gorges State Park Visitor Center
Griffin
2.0
 
 
Public Attachments: 
PDF icon CEU Admin Retreat 8-13-15 MCCOY.pdf
PDF icon CEU Admin Retreat 8-13-15 GRIFFIN.pdf
PDF icon CEU Admin Retreat 8-13-15 SCRUGGS.pdf
PDF icon CEU New Teacher Orientation 8-18-15 GRIFFIN.pdf
PDF icon CEU New Teacher Orientation 8-18-15 SCRUGGS.pdf
Groups audience: 
School Board

08A. Policy: 1000 Series, "Governing Principles"

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Fourteen new policies from the 1000 Series, “Governing Principles,” were presented as first-read information at the meeting on August 17.  One of the policies, 1310/4002 - Parental Involvement, has been revised since that time to reflect TCS current practice regarding “opt out” options for reproductive health curriculum.  The policies are attached.  Jeremy Gibbs will review the changes and answer any questions you may have. 
 
A motion is in order to adopt the 14 new policies and rescind the 8 old policies listed below:
 
1000 Series:
Governing Principles
New Policies
(second-read; recommended for adoption)
Old Policies
(second-read; recommended for rescission)
1000
Legal Status of the Board and School System
 
 
1010
Board Authority and Duties
 
 
1100
Governing Principles
 
 
1310/4002
Parental Involvement
 
 
1320/3560
Title I Parent Involvement
KC
Title I Parent Involvement
1510/4200/7270
School Safety
 
 
1610/7800
Professional and Staff Development
GCBCA;
GCBCA-R
Employee Training and Development
1710/4021/7230
Prohibition Against Discrimination, Harassment, and Bullying
ACB
Discrimination, Harassment and Bullying
1720/4015/7225
Discrimination, Harassment, and Bullying Complaint Procedure
ACB-R
Discrimination, Harassment and Bullying Complaint Procedure
1730/4022/7231
Nondiscrimination on the Basis of Disabilities
 
 
1740/4010
Student and Parent Grievance Procedure
 
 
1742/5060
Responding to Complaints
 
 
1750/7220
Grievance Procedure for Employees
GBM; GBM-R
Staff Grievances
1760/7280
Prohibition Against Retaliation
GBMA
Prohibition Against Retaliation
 
 
 
Public Attachments: 
PDF icon Policy 1000_new.pdf
PDF icon Policy 1010_new.pdf
PDF icon Policy 1100_new.pdf
PDF icon Policy 1310-4002_new.pdf
PDF icon Policy 1320-3560_new.pdf
PDF icon Policy 1510-4200-7270_new.pdf
PDF icon Policy 1610-7800_new.pdf
PDF icon Policy 1710-4021-7230_new.pdf
PDF icon Policy 1720-4015-7225_new.pdf
PDF icon Policy 1730-4022-7231_new.pdf
PDF icon Policy 1740-4010_new.pdf
PDF icon Policy 1742-5060_new.pdf
PDF icon Policy 1750-7220_new.pdf
PDF icon Policy 1760-7280_new.pdf
PDF icon Policy KC_rescind.pdf
PDF icon Policy GCBCA_rescind.pdf
PDF icon Policy GCBCA-R_rescind.pdf
PDF icon Policy ACB_rescind.pdf
PDF icon Policy ACB-R_rescind.pdf
PDF icon Policy GBM_rescind.pdf
PDF icon Policy GBM-R_rescind.pdf
PDF icon Policy GBMA_rescind.pdf
Groups audience: 
School Board

08B. Policy: 2000 Series, "Board Operations"

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Mr. Gibbs will present 41 new policies from the 2000 Series, “Board Operations,” as first-read information and recommend 12 old policies for rescission.  The policies are attached.  The 2000 series will be presented for action at the next regular meeting.
 
A motion is in order to accept the policies listed below as first-read information:
 
2000 Series:
Board Operations
New Policies
(first-read; information)
Old Policies
(first-read; recommended for rescission)
2000
Operational Goals of the Board
 
 
2010
Board and Superintendent Relations
 
 
2020
School Board Legal Status
BB; BB-R
School Board Legal Status
2100
Board Member Legal Status
 
 
2110
Board Member Elections
 
 
2115
Unexpired Term Fulfillment
 
 
2116
Removal from Office
 
 
2120
Code of Ethics for School Board Members
BH
Code of Ethics for School Board Members
2121
Board Member Conflict of Interest
BHA
Board Member Conflict of Interest
2122
Role of Board Members in Handling Complaints
 
 
2123
Board Member Opportunities for Development
 
 
2125/7315
Confidential Information
 
 
2130
Board Member Compensation and Expenses
 
 
2200
Election of Officers/Organization of Board
 
 
2210
Duties of Officers
 
 
2220
Official School Spokesperson
 
 
2230
Board Committees
 
 
2300
Board Meetings
BD; BD-R
School Board Meetings
2310
Public Participation at Board Meetings
AE
Public Participation at Board Meetings
2320
Compliance with the Open Meetings Law
 
 
2321
Closed Sessions
 
 
2325
Board Meeting News Coverage
 
 
2330
Board Meeting Agenda
 
 
2335
Advance Delivery of Meeting Materials
 
 
2340
Parliamentary Procedures
 
 
2341
Quorum
 
 
2342
Voting Methods
 
 
2400
Board Policies
 
 
2410
Policy Development
BF
Policy Development, Revision, and Rescission
2420
Adoption of Policies
 
 
2430
Dissemination and Preservation of Policies
 
 
2440
Policy Review and Evaluation
BFG/BFGA
Policy Review and Evaluation/Manual Accuracy Check
2450
Suspension of Board Policies
 
 
2460
Administration in Policy Absence
 
 
2470
Administrative Procedures
CHA; CHC
Development of Administrative Rules;
Administrative Rules Dissemination
2475
School Rules
 
 
2500.OPTA
Hearings Before the Board
BDA
Hearings Before the Board
2500.OPTB
Hearings Before the Board
BDA
Hearings Before the Board
2600
Consultants to the Board
 
 
2610
Board Attorney
 
 
2650
Liaison with School Boards Associations
 
 
 
 
Public Attachments: 
PDF icon Policy 2000_new.pdf
PDF icon Policy 2010_new.pdf
PDF icon Policy 2020_new.pdf
PDF icon Policy 2100_new.pdf
PDF icon Policy 2110_new.pdf
PDF icon Policy 2115_new.pdf
PDF icon Policy 2116_new.pdf
PDF icon Policy 2120_new.pdf
PDF icon Policy 2121_new.pdf
PDF icon Policy 2122_new.pdf
PDF icon Policy 2123_new.pdf
PDF icon Policy 2125-7315.pdf
PDF icon Policy 2130_new.pdf
PDF icon Policy 2200_new.pdf
PDF icon Policy 2210_new.pdf
PDF icon Policy 2220_new.pdf
PDF icon Policy 2230_new.pdf
PDF icon Policy 2300_new.pdf
PDF icon Policy 2310_new.pdf
PDF icon Policy 2320_new.pdf
PDF icon Policy 2321_new.pdf
PDF icon Policy 2325_new.pdf
PDF icon Policy 2330_new.pdf
PDF icon Policy 2335_new.pdf
PDF icon Policy 2340_new.pdf
PDF icon Policy 2341_new.pdf
PDF icon Policy 2342_new.pdf
PDF icon Policy 2400_new.pdf
PDF icon Policy 2410_new.pdf
PDF icon Policy 2420_new.pdf
PDF icon Policy 2430_new.pdf
PDF icon Policy 2440_new.pdf
PDF icon Policy 2450_new.pdf
PDF icon Policy 2460_new.pdf
PDF icon Policy 2470_new.pdf
PDF icon Policy 2475_new.pdf
PDF icon Policy 2500.OPTA_new.pdf
PDF icon Policy 2500.OPTB_new.pdf
PDF icon Policy 2600_new.pdf
PDF icon Policy 2610_new.pdf
PDF icon Policy 2650_new.pdf
PDF icon Policy BB_rescind.pdf
PDF icon Policy BB-R_rescind.pdf
PDF icon Policy BH_rescind.pdf
PDF icon Policy BHA_rescind.pdf
PDF icon Policy BD_rescind.pdf
PDF icon Policy BD-R_rescind.pdf
PDF icon Policy AE_rescind.pdf
PDF icon Policy BF_rescind.pdf
PDF icon Policy BFG-BFGA_rescind.pdf
PDF icon Policy CHA_rescind.pdf
PDF icon Policy CHC_rescind.pdf
PDF icon Policy BDA_rescind.pdf
Groups audience: 
School Board

09. FY16 Budget Update

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Dr. McDaris and Mr. Barger will give an update on the state budget for 2015-2016. 
 
 
 
Groups audience: 
School Board

10. Master Facilities Plan

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Norris Barger will present the first look at the new master facilities plan for Transylvania County Schools.  A representative from Clark Nexsen will be here to review the plan and answer questions.  To view the plan, open the following link:
 
 
 
 
Groups audience: 
School Board

11. Timeline for Magnet, STEM or STEAM Options

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
X
Operations and Support
X
 
 
 
Dr. McDaris will present a timeline for the potential implementation of a magnet, STEM or STEAM program at T. C. Henderson Elementary School. 
 
 
 
Groups audience: 
School Board

12. Superintendent's Update

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Dr. McDaris will give an update on current and emerging educational issues.
 
 
 
 
Groups audience: 
School Board

13. Voting Delegates for NCSBA Annual Conference

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The North Carolina School Boards Association 46th Annual Conference for Board Member Development will be held on November 16-18, 2015 in Greensboro, NC.  Each Board is asked to certify the members that will serve as voting delegates at the conference (see attached form) and send the names to NCSBA by October 19.
 
A motion is in order to appoint the member(s) that will represent the Transylvania County Board of Education on all voting matters at the 2015 NCSBA Annual Conference.
 
 
Public Attachments: 
PDF icon Voting Delegates Form.pdf
Groups audience: 
School Board

14. Important Dates

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Oct. 1
NCSBA District 8 Fall Meeting
4:00-8:00 p.m.
BMS
Oct. 14
Early dismissal (noon)
 
 
Oct. 14-16
NCSBA Fall Law Conference
 
Asheville, NC
Oct. 19
REGULAR MEETING
6:30 p.m.
MEC
Oct. 26-27
Teacher workdays
 
 
Nov. 11
Veteran’s Day holiday
 
 
Nov. 12
Thanksgiving lunch for TCS staff, students and retirees
 
School Cafeterias;
Retirees will meet @ PFES
Nov. 16
REGULAR MEETING
6:30 p.m.
MEC
Nov. 16-18
NCSBA Annual Conference for Board Member Development
 
Greensboro, NC
Nov. 25
Annual leave day
 
 
Nov. 26-27
Thanksgiving holidays
 
 
Dec. 21
REGULAR MEETING
6:30 p.m.
MEC
Dec. 21-Jan. 1
Christmas break
 
 
Jan. 15
End of first semester
 
 
Jan. 18-19
Teacher workdays
 
 
Jan. 19*
REGULAR MEETING
6:30 p.m.
MEC
 
*In recognition of the Martin Luther King, Jr., holiday on Monday, January 18, 2016, the regular monthly meeting for January will be held on Tuesday, January 19.
 
 
Groups audience: 
School Board

15. Public Comment

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The Board will provide a second opportunity for public comment. 
 
 
Groups audience: 
School Board

16. Other Items

Date Adopted: 
Friday, September 18, 2015
 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
An opportunity will be provided for other items from board members or staff.
 
 
Groups audience: 
School Board

III. Adjournment

Date Adopted: 
Friday, September 18, 2015
Groups audience: 
School Board
Source URL: https://aws.nc.transylvania.schoolboard.net/node/337