Regular Meeting

Dates:

Monday, October 19, 2015 - 6:30pm

The Transylvania County Board of Education will hold its regular monthly business meeting on Monday, October 19, 2015 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard.

The public is cordially invited to attend.

Groups audience:

School Board

I. Opening of Meeting

Date Adopted:

Thursday, October 15, 2015

Groups audience:

School Board

I.1 Invocation

Date Adopted:

Thursday, October 15, 2015

Groups audience:

School Board

I.2. Pledge of Allegiance

Date Adopted:

Thursday, October 15, 2015

Groups audience:

School Board

I.3. Call to Order/Welcome

Date Adopted:

Thursday, October 15, 2015

Groups audience:

School Board

II. Business Items

Date Adopted:

Thursday, October 15, 2015

Groups audience:

School Board

01. Approval of Agenda

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for October 19, 2015.

Groups audience:

School Board

02. Public Comment

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

N.C.G.S. §115C-51 states that local boards shall provide at least one period for public comment per month at a regular meeting of the board. A sign-up sheet is available for public comment. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to 5 minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than 3 minutes per speaker. Speakers will be asked to refrain from discussing specific individuals by name in accordance with the North Carolina Open Meetings Law. No solicitations will be allowed during public comment. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Groups audience:

School Board

03. Good News Report

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

25 Years

Congratulations to the employees listed below who have achieved 25 years of service with the Transylvania County Schools. The board would like to present 25-year pins to the following individuals:

Norris Barger, Director of Business Services, MEC
Tammy Gillis-Ducker, Teacher, PFES
Jeannie Metcalf, Speech Pathologist, system-wide
Sheila Parris, School Nutrition Worker, BHS
Angela Patane, Teacher, BHS
Rick Smith, Locksmith, Plant Operations

Ron Kiviniemi Named to NCSBA Board of Directors

Congratulations to school board member Ron Kiviniemi for being appointed to the North Carolina School Boards Association (NCSBA) Board of Directors. Mr. Kiviniemi was nominated earlier this fall by his fellow board members. His nomination essay states, “Ron Kiviniemi would bring a broad education background along with a gift for calm and insightful analysis to the NCSBA Board of Directors. He understands what it takes to ensure that all students, regardless of ability, are provided the very best education possible. The prospect of sharing his knowledge of strong educational standards interlaced with an understanding of the human authenticities of children and families will provide the North Carolina School Boards Association with additional empowered leadership.”

BHS Students in State Honors Choir

Six students from the Brevard High School Choir were selected to audition for the North Carolina Music Educators Association (NCMEA) High School Honors Choir for 2015. Schools may only select 10% of their choir enrollment to audition. Diana Bodie, Lynsy Folckomer, Sabra Freeman, Lucy Kaczmarek, Madeleine Lefler, and Sophia Robbins were selected after local auditions which included singing with a predetermined performance track and performing a cold sight-reading number. The girls then auditioned at regional tryouts in Hickory, competing against thousands of students across the state for just 178 seats in the choir. Sopranos Diana Bodie and Sophia Robbins were the two BHS singers who earned seats in the prestigious ensemble. Bodie and Robbins will travel to Winston-Salem in November for a choral clinic and will perform in the Honors Choir concert during the NCMEA convention in Raleigh.

RHS Band Wins Top Awards

On October 10, the Rosman High School Band took honors at the 2015 Trojan Tournament of Bands held at Chase High School. The band brought home several trophies, including 3^rd place Percussion; 3^rd place Color Guard; 1^st place Music; and 1^st place Overall. Congratulations to the band members and director Chelsey Montgomery.

BMS Cross Country

The Brevard Middle School girls’ cross country team is coming on strong, with four consecutive team wins this season. On September 1, the BMS team secured several top-ten finishes and started moving up in the standings. On September 8, Brevard Middle hosted their only home meet of the season, centered around the Frank Patton Track at Brevard College. Four runners placed in the division top ten, including an individual first place, and narrowly missed the team win by just one point. On September 15, four girls placed in the top ten and BMS finally took the team win. On October 6, the girls’ team again took home the first place trophy, with five runners in the top ten. The boys’ team has also steadily improved its standing over the course of the season. Coach Heidi Spradlin is very proud of the BMS distance runners. The students practice in all kinds of weather, including summer runs starting in June. Team support, personal drive and commitment have propelled both boys’ and girls’ teams to new heights this fall.

“The Art Teachers” Gallery Exhibit

Original works by Transylvania County Schools’ art teachers Pam Granger-Gale, Emily Atkinson, Amy Schoenacher, Elizabeth Ballard, John Brinkley, Vernon Bryson, and Sean Parrish are on display now at the Faculty Art Show, “The Art Teachers,” in the Brevard High School art gallery. The exhibit kicked off with an opening reception on October 6 and will remain on display through November 6.

TCSEF Mini-Grant Applications

Another season has opened for Transylvania County Schools teachers to submit applications for the Transylvania County Schools Educational Foundation (TCSEF) mini-grants. For the 2015-2016 year, the Education Foundation has allotted $18,000 in funding—-a 50% increase in just two years. The deadline for applications is Friday, October 30, at 4:30 p.m.

Rosman FFA Students Win Forestry Competition

Earlier this month, two teams from the Rosman High School FFA competed in the WNC regional forestry competition at Holmes Educational Forest. The senior team, (Luke Owen, Jeremiah Hooper, Daniel Owen, and Cray McCall) placed second out of 15 teams in the senior division, even with two members who had never competed in forestry or an FFA event of any kind. The junior team (Marshall Owens, Shane Blythe, Luke Hooper, and Rachel Perry) also came in second place in the junior division. Students were tested on tree identification, forestry tool/equipment identification, measuring standing timber, and estimating board footage of lumber in a forest. Once all of the final scores were tallied, Rosman had won the overall event. Heather McNeely is the Rosman FFA sponsor.

RHS Awards at Mountain State Fair

Students in Billie Wilson’s classes at Rosman High School won a number of awards at the WNC Mountain State Fair in September. Jessalyn Morgan won 1^st place for wallet and 3^rd place for baby blanket; Tara Jones won 2^nd place for baby blanket and 3^rd place for stuffed animal; and Katarina McConnell won 1^st place for baby blanket plus 2^nd place and the judges’ choice rosette for stuffed animal.

National School Bus Safety Week

The week of October 19-23, 2015 is National School Bus Safety Week. The North Carolina State Highway Patrol will be conducting Operation Stop Arm during the week. Transylvania County is one of the school districts statewide that is piloting the new extended stop arms on school buses. Thanks and appreciation go to our dedicated bus drivers for all they do to safely transport students to and from school every day.

Family and Community Support for DRS

Davidson River School recently received $1700 to purchase three new Taiko drums, sponsored by Joe and Karen Narsavage. Principal Donna Wilde has also received a call from the Episcopal Church Foundation in support of granting funds for the Taiko program. Mary Wyrick, parent of a DRS student, recently wrote three grants seeking funds for Taiko. A DRS grandparent, Susan Brown, supports DRS students in the automotive program at BRCC. Each day she picks up cold breakfasts for 16 students, takes the meals to BRCC and returns to DRS with the proper paperwork. She is working now with Child Nutrition to provide hot breakfasts and beverages as well. The BRCC program begins at 8:00 a.m., so the students would miss out on school breakfast if Mrs. Brown did not fill this void.

TCH Named a Reward School for High Performance

Congratulations to T.C. Henderson students, staff, and principal Tony Meachum for being recognized as a top performing school in North Carolina. T.C. Henderson Elementary School has been named as a Reward School for High Performance by the Department of Public Instruction. This is a great accomplishment!

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

Groups audience:

School Board

04. Former Students in the Military

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The Board of Education wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veteran’s Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 10-19-15.pdf

Groups audience:

School Board

05. Consent Agenda

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

Minutes of the September 21, 2015 meeting
Minutes of the October 13, 2015 meeting
Personnel report for October 19, 2015

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 9-21-15.pdf

Minutes 10-13-15.pdf

Personnel Report 10-19-15.pdf

Groups audience:

School Board

06. International Student Exchange Trip

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support

At the last meeting, Brevard High School teachers Sara Plum, Ashley Dickson, and Laura Patch presented a request for approval of a student exchange trip to Denmark in the spring of 2016. Policy IIC, “Field Trip Approval and Cancellation,” states that field trips outside the continental United States shall not be sponsored or approved by individual schools without prior approval of the Board of Education upon the recommendation of the superintendent. Dr. McDaris has met with the teachers and will make a recommendation to the board. The trip itinerary and policy IIC are attached.

A motion is in order to take action on the superintendent’s recommendation regarding the student exchange trip to Denmark.

Public Attachments:

Denmark Trip 2016.pdf

Policy IIC_Field Trip Approval and Cancellation.pdf

Groups audience:

School Board

07A. Policy

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Forty-one new policies from the 2000 Series, “Board Operations,” and 12 old policies were presented as first-read information at the meeting on September 21. Four of the new policies, 2020, 2122, 2123, and 2500, have been revised since the first read. One policy, 2500.OPTB, has been removed from consideration. The new and old policies are attached. Jeremy Gibbs will review the changes and answer any questions you may have.

A motion is in order to adopt the 40 new policies and rescind the 12 old policies listed below:

2000 Series: Board Operations
New Policies (second-read; recommended for adoption)		Old Policies (second-read; recommended for rescission)
2000	Operational Goals of the Board
2010	Board and Superintendent Relations
2020	School Board Legal Status	BB; BB-R	School Board Legal Status
2100	Board Member Legal Status
2110	Board Member Elections
2115	Unexpired Term Fulfillment
2116	Removal from Office
2120	Code of Ethics for School Board Members	BH	Code of Ethics for School Board Members
2121	Board Member Conflict of Interest	BHA	Board Member Conflict of Interest
2122	Role of Board Members in Handling Complaints
2123	Board Member Opportunities for Development
2125/7315	Confidential Information
2130	Board Member Compensation and Expenses
2200	Election of Officers/Organization of Board
2210	Duties of Officers
2220	Official School Spokesperson
2230	Board Committees
2300	Board Meetings	BD; BD-R	School Board Meetings
2310	Public Participation at Board Meetings	AE	Public Participation at Board Meetings
2320	Compliance with the Open Meetings Law
2321	Closed Sessions
2325	Board Meeting News Coverage
2330	Board Meeting Agenda
2335	Advance Delivery of Meeting Materials
2340	Parliamentary Procedures
2341	Quorum
2342	Voting Methods
2400	Board Policies
2410	Policy Development	BF	Policy Development, Revision, and Rescission
2420	Adoption of Policies
2430	Dissemination and Preservation of Policies
2440	Policy Review and Evaluation	BFG/BFGA	Policy Review and Evaluation/Manual Accuracy Check
2450	Suspension of Board Policies
2460	Administration in Policy Absence
2470	Administrative Procedures	CHA; CHC	Development of Administrative Rules; Administrative Rules Dissemination
2475	School Rules
2500	Hearings Before the Board	BDA	Hearings Before the Board
2600	Consultants to the Board
2610	Board Attorney
2650	Liaison with School Boards Associations

Public Attachments:

Policy 2000_new.pdf

Policy 2010_new.pdf

Policy 2020_new_REVISED.pdf

Policy 2122_new_REVISED.pdf

Policy 2123_new_REVISED.pdf

Policy 2125-7315_new.pdf

Policy 2500_new_REVISED.pdf

Policy 2600_new.pdf

Policy 2610_new.pdf

Policy 2650_new.pdf

Policy BB_rescind.pdf

Policy BB-R_rescind.pdf

Policy BH_rescind.pdf

Policy BHA_rescind.pdf

Policy BD_rescind.pdf

Policy BD-R_rescind.pdf

Policy AE_rescind.pdf

Policy BF_rescind.pdf

Policy BFG-BFGA_rescind.pdf

Policy CHA_rescind.pdf

Policy CHC_rescind.pdf

Policy BDA_rescind.pdf

Groups audience:

School Board

07B. Policy

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mr. Gibbs will present 20 new policies from the 3000 Series (Part A), “Educational Programs,” as first-read information and recommend 20 old policies for rescission. The new and old policies are attached. The policies will be presented for action at the next regular meeting.

Per federal regulatory requirements, an opportunity will be provided for public comment on policy 3226/4205, Internet Safety, at this time.

A motion is in order to accept the policies listed below as first-read information:

3000 Series (Part A): Educational Programs
New Policies (first read; adoption in November)		Old Policies (first read; rescission in November)
3000	Goals and Objectives of the Educational Program	AD	Educational Philosophy/Purpose
3100	Curriculum Development
3101	Dual Enrollment	LEC; LEC-R; LEC-E1; LEC-E2	Dual Enrollment in High Schools and Community Colleges/Technical Institutes; application
3102	Online Instruction
3110	Innovation in Curriculum and Instruction
3115	Curriculum and Instructional Guides
3120	Lesson Planning
3130	Grouping for Instruction
3135	Homework	IKB	Homework
3140	Evaluation of Instructional Programs
3200	Selection of Instructional Materials	IIAC; IIAC-R; IIAC-E	Selection and Adoption of Media and Technology Resources; Citizens Request for Reconsideration of Instructional Materials (form)
3210	Parental Inspection of and Objection to Instructional Materials
3220	Technology in the Educational Program
3225/4312/7320	Technology Responsible Use	IIBG	Technology Acceptable Use
3226/4205	Internet Safety
3227/7322	Web Page Development	IIBF	Web Page Development
3230/7330	Copyright Compliance	IIAB	Copyright Compliance
3300	School Calendar and Time for Learning	IC; ICA; ID	School Year; School Calendar; School Day
3320	School Trips	IIC; IICA; IICA-R; IICA-E	Field Trip Approval and Cancellation; Field Trips and Excursions; Request for Approval of School Sponsored Trip (form)
3330	Moment of Silence	IND	School Ceremonies and Observances (Moment of Silence)

Public Attachments:

Policy 3225-4312-7320_new.pdf

Policy 3226-4205_new.pdf

Policy 3227-7322_new.pdf

Policy 3230-7330_new.pdf

Policy 3300_new.pdf

Policy 3320_new.pdf

Policy 3330_new.pdf

Policy AD_rescind.pdf

Policy LEC_rescind.pdf

Policy LEC-R_rescind.pdf

Policy LEC-E1_rescind.pdf

Policy LEC-E2_rescind.pdf

Policy IKB_rescind.pdf

Policy IIAC_rescind.pdf

Policy IIAC-R_rescind.pdf

Policy IIAC-E_rescind.pdf

Policy IIBG_rescind.pdf

Policy IIBF_rescind.pdf

Policy IIAB_rescind.pdf

Policy IC_rescind.pdf

Policy ICA_rescind.pdf

Policy ID_rescind.pdf

Policy IIC_rescind.pdf

Policy IICA_rescind.pdf

Policy IICA-R_rescind.pdf

Policy IICA-E_rescind.pdf

Policy IND_rescind.pdf

Groups audience:

School Board

07C. Policy

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mr. Gibbs will present one new policy from the 6000 Series, “Support Services,” as first-read information and recommend one old policy for rescission. He will also present two new policies and one revised policy from the 7000 Series, “Personnel,” as first read information. The policies are attached. They will be presented for action at the next regular meeting.

A motion is in order to accept the policies listed below as first-read information:

6000 Series: Support Services
New Policies (first read; adoption in November)		Old Policies (first read; rescission in November)
6524	Network Security	IIBGA	Network Security

7000 Series: Personnel
New Policies (first read; adoption in November)		Old Policies (first read; rescission in November)
4201-7271	Injury and Loss Prevention
7635	Return to Work
7335 (revised)	Employee Use of Social Media

Public Attachments:

Policy 6524_new.pdf

Policy 4201-7271_new.pdf

Policy 7635_new.pdf

Policy 7335_revised.pdf

Policy IIBGA_rescind.pdf

Groups audience:

School Board

07D. Policy

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

NCSBA recently released PLS updates for fall 2015. Many of the policy updates will be incorporated and addressed as the board works through the policy conversion process over the next several months. However, some of the updates are being addressed at this time since the policies were previously adopted by the board. There is also one new policy included in the update. Mr. Gibbs will review the policies and answer any questions. The policies are attached. They are presented for first-read information and will be recommended for approval at the next regular meeting.

A motion is in order to accept the eight policies listed below as first-read information:

Policies to Lead the Schools (PLS) Updates: Fall 2015
1310/4002	Parental Involvement	revised; first-read information
1320/3560	Title I Parent Involvement	revised; first-read information
1710/4021/7230	Prohibition Against Discrimination, Harassment and Bullying	revised; first-read information
1742/5060	Responding to Complaints	revised; first-read information
2302	Remote Participation in Board Meetings	NEW; first-read information
4040/7310	Staff-Student Relations	revised; first-read information
4110	Immunization and Health Requirements for School Admission	revised; first-read information
7950	Non-Career Status Teachers: Nonrenewal	revised; first-read information

Public Attachments:

Policy 1310-4002_revised.pdf

Policy 1320-3560_revised.pdf

Policy 1710-4021-7230_revised.pdf

Policy 1742-5060_revised.pdf

Policy 2302_new.pdf

Policy 4040-7310_revised.pdf

Policy 4110_revised.pdf

Policy 7950_revised.pdf

Groups audience:

School Board

08. FY16 Budget Resolution

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the final budget resolution for the 2015-2016 fiscal year. The resolution is attached for your review. Mr. Barger will answer any questions you may have.

A motion is in order to approve the budget resolution for the 2015-2016 year.

Public Attachments:

FY16 Budget Resolution.pdf

Groups audience:

School Board

09. Superintendent's Update

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

10. Important Dates

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Oct. 26-27	Teacher workdays
Nov. 11	Veteran’s Day holiday
Nov. 12	Thanksgiving lunch for TCS staff, students and retirees		School Cafeterias; Retirees will meet @ PFES
Nov. 16*	REGULAR MEETING	6:30 p.m.	MEC
Nov. 16-18	NCSBA Annual Conference for Board Member Development		Greensboro, NC
Nov. 25	Annual leave day
Nov. 26-27	Thanksgiving holidays
Dec. 21	REGULAR MEETING	6:30 p.m.	MEC
Dec. 21-Jan. 1	Christmas break
Jan. 11-14	TCS Science Fair
Jan. 15	End of first semester
Jan. 18-19	Teacher workdays
Jan. 19**	REGULAR MEETING	6:30 p.m.	MEC

*Three board members are registered to attend the NCSBA Annual Conference in Greensboro on November 16-18. The board’s regular business meeting is scheduled for November 16. The superintendent will recommend that the board change the date of its November meeting to Thursday, November 19, 2015 in order to have a quorum in attendance.

A motion is in order to reschedule the November board meeting from Monday, November 16 to Thursday, November 19, 2015.

**In recognition of the Martin Luther King, Jr., holiday on Monday, January 18, 2016, the regular monthly meeting for January will be held on Tuesday, January 19.

Groups audience:

School Board

11. Public Comment

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The Board will provide a second opportunity for public comment.

Groups audience:

School Board

12. Other Items

Date Adopted:

Thursday, October 15, 2015

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

III. Adjournment

Date Adopted:

Thursday, October 15, 2015

Groups audience:

School Board