01. Approval of Agenda

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for January 19, 2016.

Groups audience:

School Board

02. Public Comment

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

N.C.G.S. §115C-51 states that local boards shall provide at least one period for public comment per month at a regular meeting of the board. A sign-up sheet is available for public comment. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to 5 minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than 3 minutes per speaker. Speakers will be asked to refrain from discussing specific individuals by name in accordance with the North Carolina Open Meetings Law. No solicitations will be allowed during public comment. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Groups audience:

School Board

03. Good News Report

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

January is School Board Appreciation Month

During the month of January, NCSBA and school districts across the state celebrate National School Board Appreciation Month to commemorate the important contribution school board members make to their communities. As a “thank you” to these dedicated individuals, Superintendent McDaris has submitted a guest editorial to run in the Transylvania Times (see attached).

School Nutrition

Carolyn Barton, Director of School Nutrition Services, received her School Nutrition Specialist Certification from the National School Nutrition Association in December, and has been selected to present a session entitled “Making Sense of Your Dollars and Cents” at the National School Food Service Convention in June. Mrs. Barton also recently renewed her Serve Safe Instructor Credential and Certification.

VFW Teacher of the Year

Elizabeth Ballard, art teacher at T. C. Henderson Elementary School, was named as the “VFW Teacher of the Year” at the Veterans of Foreign Wars annual awards banquet on December 14, 2015. The award was given in recognition of her efforts to education elementary school children on the values of good citizenship. Congratulations, Mrs. Ballard!

RHS Athletes

Several Rosman High School athletes hit big milestones recently. Basketball players Zach Stroup and Callie Chappell were recognized at a home game on January 8 for having scored 1000 points during their Tiger basketball careers. Both have been recognized as Smoky Mountain All-Conference players as well. Ethan Orr scored his 100^th victory as a Rosman High School varsity wrestler in December, and Tristan Praytor accomplished the same feat in early January. Congratulations to these dedicated student athletes on their achievements!

RHS 100^th Anniversary Celebration

As part of Rosman High School’s 100^th Anniversary celebration this year, a collaborative art and history exhibit is on display in the art gallery at RHS. Art teacher Amy Schoenacher and history teacher Wes Whitman combined forces to help students research items of historical and cultural interest from every decade since the school was founded in 1916. The first phase of the project includes wall canvases representing each decade, plus finely crafted clay boxes stacked as totems depicting important events and spaces that carry great meaning to the Rosman community. Chris Owen’s welding students crafted the metal stands that support the totems. Phase II of the project this spring will blend interviews and further research into the creation of a student-produced video project. Photos and the story of Phase 1 are available in an online album on Flickr and Facebook.

BMS Robotics

The Brevard Middle School robotics team is going to state! After taking first place in Strategy & Innovation (and second place overall) at the Blue Ridge Community College Qualifier Tournament in November, the BMS “FIRST” Lego League Robotics Team will be attending the state competition on January 24, in their very first year of competition. Headed by advisors Heidi Spradlin and Justin Ausburn, the team has been hard at work practicing engineering and programming tasks in preparation for the tournament. Since service learning is part of the program, the students have also been designing an electronics recycling program for the school. We wish the team and their advisors best of luck at the state competition!

Science Fair Winners

The Transylvania County Schools 2016 Math & Science Fair concluded on January 14 with a presentation by the BMS robotics team and the presentation of awards. Congratulations to the following winners:

Elementary Science Fair

Chemistry

1^st Place – Serena Gurganious, RES

Math

1^st Place – Rebecca Queen, RES

Junior Science Fair

Biological Science A

3^rd Place – Rachael Arcane, RMS

2^nd Place – Pearl Brown, BMS

1^st Place – Ivy Scott, BMS

Biological Science B

3^rd Place – Jack Cabe, RMS

2^nd Place – Eda Riemann-Royer and Kylie Worley, BMS

1^st Place – Abby Warren, RMS

Chemistry

3^rd Place – Isabella Valadez, BMS

2^nd Place – Luke Hawk, RMS

1^st Place – Charlie Voso and Amaya Harris, BMS

Earth and Environmental Science

3^rd Place – Clare Kennerly, BMS

2^nd Place – Brennan Chapman, RMS

1^st Place – Frank Parsons, BMS

Physics

3^rd Place – Emma Coye, BMS

2^nd Place – Morgan Owen, RMS

1^st Place – Caroline Jones, BMS

Technology

1^st Place – A. J. Eberhardt and Charlie Stewart, BMS

Engineering

3^rd Place – Ashley Hoxit, RMS

2^nd Place – Callie Owen, RMS

1^st Place – Liam McNeely, Christopher Weemhoff and Jackson Reese, RMS

Senior Science Fair

Biological Science A

3^rd Place – Ingrid Findlay and Selina Brown, BHS

2^nd Place – Carver Nichols, BHS

1^st Place – Emma Dauster, Kylie Evans, and Cullen Duval, BHS

Biological Science B

1^st Place – Sarah Branagan and Candace Britt, BHS

Earth and Environmental Science

3^rd Place – Bain Brown, John Nguyen and Nicole Rideout, BHS

2^nd Place – Lauren Tooley, Bryce Spradlin and Eliza Witherspoon, BHS

1^st Place – Hannah Field, Aidan Spradlin and Sam Lemel, BHS

Engineering

1^st Place – Chase Bishop and James Thompson, BHS

NCTTFC Program Improvement Grants

Agriculture teachers Sarah Rhymer (BHS) and Heather McNeely (RHS) received word that Rosman High School and Brevard High School have each been awarded $5,000 grants from the North Carolina Tobacco Trust Fund Commission. The grants will be used for Farm Laboratory Enhancement Projects at each high school.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

Public Attachments:

Guest Editorial_School Board Appreciation Month_REVISED.pdf

Groups audience:

School Board

04. Former Students in the Military

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veteran’s Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 1-19-16.pdf

Groups audience:

School Board

05. Consent Agenda

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

Minutes of the December 14, 2015 meeting
Personnel report for January 19, 2015

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 12-14-15.pdf

Personnel Report 1-19-16.pdf

Groups audience:

School Board

06.A. Policy

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Nineteen new policies from the 3000 Series: Educational Programs (Part B) and 16 old policies were accepted as first-read information at the November board meeting. Seven of the new policies (3405, 3410, 3420, 3430, 3450, 3460, and 3530) have been revised since their first read. In addition, policy 3580, Driver Education Program, has been removed from consideration. Jeremy Gibbs will review the changes and answer any questions you may have.

A motion is in order to adopt the 18 new policies from the 3000 Series Part B and rescind the 16 old policies as listed below:

3000 Series: Educational Programs Part B
New Policies (second read; adoption in January)		Old Policies (second read; rescission in January)
3400	Evaluation of Student Progress	IKA	Grading System
3405	Students at Risk of Academic Failure
3410	Testing and Assessment Program	ILA	Competency Testing
3420	Student Promotion and Accountability	IK; IK-R; IKE	Student Accountability for Academic Achievement; Promotion of Students
3430	School Improvement Plan
3431	Conflict Resolution
3440	Recognizing Excellence
3450	Class Rankings
3460	Graduation Requirements	IKF	Graduation Requirements
3470/4305	Alternative Learning Programs/Schools	JQ	Alternative Learning Programs/Schools
3510	Religious-Based Exemptions from School Programs
3515	Religion in the Schools
3520	Special Education Programs/Rights of Students with Disabilities
3530	Citizenship and Character Education
3540	Comprehensive Health Education Program	IGAE; IGB; IGB-R	Health Education; Health and Safety Education Program
~~3580~~	~~Driver Education Program~~ removed	IGAJ; IGAJ-R; IGAJ-E2	Driver’s Education and License Eligibility
3610	Counseling Program	JH	Safe Surrender of a Newborn Baby
3620	Extracurricular Activities and Student Organizations	IGD; IGDA	Student Activities; Student Organizations
3640/5130	Student Voter Registration

Groups audience:

School Board

06.B. Policy

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Twenty-three new policies from the 7000 Series: Personnel (Part A) and 32 old policies and exhibits were accepted as first-read information at the December meeting. There have been no changes to the policies since that time. Mr. Gibbs will address any questions you may have.

A motion is in order to adopt the 23 new policies from the 7000 Series Part A and rescind the 32 old policies and exhibits as listed below:

7000 Series: Personnel Part A
New Policies (second read; adoption in January)		Old Policies (second read; rescission in January)
7100	Recruitment and Selection of Personnel	GBN; GCC; GDC	Criminal Background Searches; Recruitment and Selection of Licensed Personnel; Recruitment and Selection of Classified Personnel
7110	Information Provided by Applicant or Employee
7120	Employee Health Certificate	GBE	Health Examinations
7130	Licensure
7210	Staff Involvement in Decision Making
7240	Drug-Free and Alcohol-Free Workplace	GBCC/GBP; GBCC/GBP-R	Drug-Free School/Workplace and Prevention Program
7241	Drug and Alcohol Testing of Commercial Motor Vehicle Operators
5026/7250	Smoking and Tobacco Products
7260	Occupational Exposure to Bloodborne Pathogens	GBEA; GBEA-R; GBEA-R Appendix; GBEA-E (A1. . A18)	Communicable Diseases
7262	Communicable Diseases – Employees
7265	Occupational Exposure to Hazardous Chemicals in Science Laboratories	GBEAB	Occupational Exposure to Hazardous Chemicals in Science Laboratories
5024/6127/7266	Emergency Epinephrine Auto-Injector Devices
5028/6130/7267	Automated External Defibrillator
4202/5029/7272	Service Animals in Schools
5027/7275	Weapons and Explosives Prohibited
7300	Staff Responsibilities
7303	Organizational Plan	CC	Administration of Organization Plan
7305	Professional Standards of Conduct and Performance for Teachers	GBA	Professional Standards of Conduct and Performance for Teachers
4240/7312	Child Abuse – Reports and Investigations
4250/5075/7316	North Carolina Address Confidentiality Program
7340	Employee Dress and Appearance
5070/7350	Public Records – Retention, Release, and Disposition	KBA	Public’s Right to Know
5071/7351	Electronically Stored Information Retention	IIBH	Electronic Stored Information Retention

Public Attachments:

Policy 5026-7250_new.pdf

Policy 7260_new.pdf

Policy 7262_new.pdf

Policy 7265_new.pdf

Policy 5024-6127-7266_new.pdf

Policy 5028-6130-7267_new.pdf

Policy 4202-5029-7272_new.pdf

Policy 5027-7275_new.pdf

Policy 7300_new.pdf

Policy 7303_new.pdf

Policy 7305_new.pdf

Policy 4240-7312_new.pdf

Policy 4250-5075-7316_new.pdf

Policy 7340_new.pdf

Policy 5070-7350_new.pdf

Policy 5071-7351_new.pdf

Policy GBN_rescind.pdf

Policy GCC_rescind.pdf

Policy GDC_rescind.pdf

Policy GBE_rescind.pdf

Policy GBCC-GBP_rescind.pdf

Policy GBCC-GBP-R_rescind.pdf

Policy GBEA_rescind.pdf

Policy GBEA-R(1)_rescind.pdf

Policy GBEA-R(2)_appendix_rescind.pdf

Policy GBEA-E(A1)_rescind.pdf

Policy GBEA-E(A2)_rescind.pdf

Policy GBEA-E(A3)_rescind.pdf

Policy GBEA-E(A4)_rescind.pdf

Policy GBEA-E(A5)_rescind.pdf

Policy GBEA-E(A6)_rescind.pdf

Policy GBEA-E(A7)_rescind.pdf

Policy GBEA-E(A8)_rescind.pdf

Policy GBEA-E(A9)_rescind.pdf

Policy GBEA-E(A10)_rescind.pdf

Policy GBEA-E(A11)_rescind.pdf

Policy GBEA-E(A12)_rescind.pdf

Policy GBEA-E(A13)_rescind.pdf

Policy GBEA-E(A14)_rescind.pdf

Policy GBEA-E(A15)_rescind.pdf

Policy GBEA-E(A16)_rescind.pdf

Policy GBEA-E(A17)_rescind.pdf

Policy GBEA-E(A18)_rescind.pdf

Policy GBEAB_rescind.pdf

Policy CC_rescind.pdf

Policy GBA_rescind.pdf

Policy KBA_rescind.pdf

Policy IIBH_rescind.pdf

Groups audience:

School Board

06.C. Policy

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mr. Gibbs will present two new custom policies for the 7000 Series as first-read information. These policies will be presented for adoption at the second meeting in February.

A motion is in order to accept the following policies as first-read information:

7000 Series: Personnel
New Policies (first read; adoption in February)		Old Policies (first read; rescission in February)
7306 (custom)	Professional Standards of Conduct and Performance for School Administrators
7307 (custom)	Professional Standards of Conduct and Performance for Classified Employees

Public Attachments:

Policy 7306_new.pdf

Policy 7307_new.pdf

Groups audience:

School Board

07. School Calendar 2016-2017

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Jeremy Gibbs will present an overview of school calendar options and requirements and the recommended calendar for the 2016-2017 school year (see attached). Approval of the calendar will be requested at the next regular meeting on February 15. Mr. Gibbs will answer any questions you may have.

Public Attachments:

Calendar Overview_Dec2015.pdf

2016-2017 School Calendar_Draft-4.pdf

Groups audience:

School Board

08. School Improvement Plans Mid-Point Reviews

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mr. Gibbs will present mid-point reviews for the 2014-2016 school improvement plans. The reports are attached.

Public Attachments:

BES-SIP_midpoint-1516.pdf

BHS-SIP_midpoint-1516.pdf

BMS-SIP_midpoint-1516.pdf

DRS-SIP_midpoint-1516.pdf

PFE-SIP_midpoint-1516.pdf

RES-SIP_midpoint-1516.pdf

RHS_SIP_letter.pdf

RMS-SIP_midpoint-1516.pdf

TCH-SIP_midpoint-1516.pdf

Groups audience:

School Board

09. FY16 Budget Amendment

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present Budget Amendment No. 1 for the State Public School Fund (see attached).

A motion is in order to approve the budget amendment.

Public Attachments:

FY16 Budget Amendment_State.pdf

Groups audience:

School Board

10. TCS Annual Financial Report 2014-2015

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the Transylvania County Schools Annual Financial Report for the fiscal year July 1, 2014 through June 30, 2015. The annual financial report and the auditors’ compliance report to the board are attached for your review.

Public Attachments:

TCS FY15 Annual Financial Report.pdf

TCS 2015 Compliance Report.PDF

Groups audience:

School Board

11. FY16 Capital Update

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mr. Barger will give an update on the status of capital outlay projects to date. The summary report is attached.

Legend:

Summer 2015

Fall 2015

Winter 2015-16

Spring 2016

Summer 2016

Public Attachments:

Capital Project Status Report.pdf

Groups audience:

School Board

12. Dates for School Facility Tours

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

As a part of its annual budget preparation process, the board of education takes two days in February to visit the schools and evaluate facility needs. The following schedule is recommended for the 2016 facility tours:

Wednesday, February 10
7:45 a.m.	Depart Morris Education Center
8:00 – 9:00 a.m.	Brevard Elementary
9:15 – 10:00 a.m.	Pisgah Forest Elementary
10:15 – 10:45 a.m.	Davidson River
11:00 – 11:45 a.m.	Brevard Middle
12:00 – 2:00 p.m.	Brevard High (lunch)

Thursday, February 11
7:45 a.m.	Depart Morris Education Center
8:15 – 9:00 a.m.	T. C. Henderson Elementary
9:15 – 10:00 a.m.	Rosman Elementary
10:15 – 11:15 a.m.	Rosman High
11:15 a.m. – 12:00 p.m.	Rosman Middle (lunch)

Groups audience:

School Board

13. Topics for Work Session

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will hold its annual work session/planning retreat on Monday, February 1, 2016 at 5:00 p.m. at the Morris Education Center. A light supper will be provided. The following topics have been suggested for discussion:

Marketing
How schools build community
Budget – operational
Budget – capital
Master facilities plan
Other (as time permits)

Groups audience:

School Board

14. Superintendent's Update

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

15. Important Dates

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will resume its twice-a-month meeting schedule (first and third Mondays) beginning in February.

Feb. 1	WORK SESSION	5:00 p.m.	MEC
Feb. 10	Students dismissed at noon
Feb. 15	Teacher workday
Feb. 15	REGULAR MEETING	6:30 p.m.	MEC
Mar. 7	REGULAR MEETING	6:30 p.m.	MEC
Mar. 9	Students dismissed at noon
Mar. 21	REGULAR MEETING	6:30 p.m.	MEC
Mar. 24-25	Teacher workdays
Mar. 28 – Apr. 1	Spring break

Groups audience:

School Board

16. Public Comment

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

17. Other Items

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

18. Closed Session

Date Adopted:

Friday, January 15, 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Pursuant to N.C.G.S. § 143-318.11(a)(3), 143-318.11(a)(1), and 115C-319-321, the board will go into closed session to consult with the board attorney regarding a possible legal matter and a confidential personnel matter.

A motion is in order to go into closed session.

Groups audience:

School Board

Regular Meeting

I. Opening of Meeting

I.1 Invocation

I.2. Pledge of Allegiance

I.3. Call to Order/Welcome

II. Business Items

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Former Students in the Military

05. Consent Agenda

06.A. Policy

06.B. Policy

06.C. Policy

07. School Calendar 2016-2017

08. School Improvement Plans Mid-Point Reviews

09. FY16 Budget Amendment

10. TCS Annual Financial Report 2014-2015

11. FY16 Capital Update

12. Dates for School Facility Tours

13. Topics for Work Session

14. Superintendent's Update

15. Important Dates

16. Public Comment

17. Other Items

18. Closed Session

III. Adjournment