Regular Meeting

Dates:

Monday, May 2, 2016 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, May 2, 2016 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. The meeting is open to the public.

Groups audience:

School Board

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

School Board

II. Business Items

Groups audience:

School Board

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for May 2, 2016.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

N.C.G.S. §115C-51 states that local boards shall provide at least one period for public comment per month at a regular meeting of the board. A sign-up sheet is available for public comment. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to 5 minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than 3 minutes per speaker. Speakers will be asked to refrain from discussing specific individuals by name in accordance with the North Carolina Open Meetings Law. No solicitations will be allowed during public comment. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

National Teacher Appreciation Week

The week of May 2-6, 2016 is designated as “Teacher Appreciation Week” across the nation. School organizations will have activities throughout the week to honor and thank teachers for all that they do. As a part of the celebration, the Transylvania County Association of Educators (TCAE) will hold its annual “Friends of Education” banquet on May 17 at 6:00 p.m. in the Rogow Room of the Transylvania County Library. The annual “Teacher of the Year” awards ceremony will be held on May 20 at 11:30 a.m. in the fellowship hall of the Lutheran Church of the Good Shepherd.

National Principal’s Day

May 1^st is recognized annually as National Principals’ Day, a time to honor the hard work and leadership of school principals everywhere. National Principals’ Day is our opportunity to say “thank you” to these dedicated professionals and to share with the community all the great things that principals do to support the education of our students.

National School Nurse Day

Wednesday, May 11^th is National School Nurse Day. School nurses work with a complex array of school health issues included immunizations; health care screenings; hearing and vision testing; home accidents; diseases such as diabetes and asthma; student obesity; special needs like tube feeding; preventing the spread of disease through blood exposure; and the fallout from mental, emotional, and social problems. For some students, the school nurse is the only health care professional they ever see. Join us in thanking our school nurses who rise to the challenge every day.

School Nutrition Employee Appreciation Week

School Nutrition Employee Appreciation Week is May 2-6, 2016. Our school nutrition professionals deserve recognition because they do it all—preparing healthy meals for students, adhering to strict nutrition standards, navigating student food allergies, catering school system events--and they do it with a smile. School Lunch Hero Day is the perfect opportunity to say thank you to these hardworking superheroes in our school cafeterias. A proclamation is attached recognizing Friday, May 6, 2016 as School Lunch Hero Day.

A motion is in order to approve the proclamation.

Peachjar Savings

In celebration of Earth Day, we are excited to announce that Transylvania County Schools saved 59 trees in the past year by sending flyers home digitally through Peachjar. Thanks to everyone for doing their part for the environment.

Never Stop Learning

Seventh grade students in Rosman recently got to take a tour of Europe using the National Geographic traveling map, one of the world’s largest maps of Europe. The RMS map lesson was featured as a segment on WLOS “Never Stop Learning.” The map’s two week visit was made possible through a Transylvania County Educational Foundation grant.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

Public Attachments:

School Lunch Hero Day Proclamation.pdf

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veteran’s Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 5-02-16.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following item is submitted for consent approval (see attached):

Minutes of the April 18, 2016 meeting

A motion is in order to approve the consent agenda.

Public Attachments:

Minutes 4-18-16.pdf

Groups audience:

School Board

06. Federal Grants

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Transylvania County Schools has given public notice of the following applications for federal grants that have been or will be submitted within the next 30 days. Audrey Reneau will answer any questions you may have.

IDEA Part B 611	Special Education programs for qualified students ages 5-21
IDEA Part B 619	Special Education programs for qualified students ages 3-5
Title I	Supplementary math and reading instruction for elementary students (poverty based)
Title II A: Improving Teacher Quality	Used for staff development, ensuring all professionals are highly qualified, and for class size reduction
Rural, Low Income Schools (RLIS)	Eligibility for RLIS if 20% or more of children ages 5-17 are from families with income below the poverty line.
Title III: Supplemental LIEP Services	Programs to promote education of Limited English Proficient students
Carl Perkins Act Grant	Programs for Career/Technical Education

Groups audience:

School Board

07. FY17 Budget

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the latest budget information for FY17. The documents are attached.

A motion is in order to approve the capital outlay budget request for the 2016-2017 year.

Public Attachments:

FY17 Anticipated Fund 2 Changes 4-27-16.pdf

FY17 Local Current Expense Budget Request 4-27-16.pdf

FY17 Capital Needs 4-27-16.pdf

Groups audience:

School Board

08. Timeline for Bond Referendum

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present a draft timeline for a bond referendum for school improvements:

Draft Schedule for Bond Referendum

January 2017 – Begin work on identifying bond needs

September 2017 – Joint meeting to review bond needs

January 2018 – Joint meeting to finalize projects

March 2018 – Notice of Intent for Bond Issue

March-November 2018 – Public meetings and information sessions

November 2018 – Bond referendum

March 2019 – Sell bonds

May 2019 – Start projects

Groups audience:

School Board

09. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

10. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

May 3	“Taste of Transylvania”	6:00 – 9:00 p.m.	Brevard Lumberyard
May 16	REGULAR MEETING	6:30 p.m.	MEC
May 17	TCAE Banquet	6:00 p.m.	Rogow Room
May 19	Transylvania Scholars Recognition Evening	5:30 p.m.	BHS
May 20	“Teacher of the Year” Awards Luncheon	11:30 a.m.	Lutheran Church of the Good Shepherd
May 30	Annual leave day (no students)
June 6	REGULAR MEETING	6:30 p.m.	MEC
June 7	Bus Drivers’ Appreciation Banquet	6:00 p.m.	Twin Dragons
June 8	Last student day (noon dismissal)
June 8	DRS Graduation	10:00 a.m.	DRS Lawn
June 9, 10	Teacher workdays (required)
June 10	BHS Graduation	6:00 p.m.	Brevard Music Center
June 11	RHS Graduation	10:00 a.m.	Brevard Music Center
June 13, 14	Teacher workdays (optional)
June 13	4-day summer schedule begins
June 20	REGULAR MEETING	6:30 p.m.	MEC

Groups audience:

School Board

11. Timeline for Superintendent's Annual Evaluation

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Policy 7805, Superintendent’s Evaluation (attached), states that it is the responsibility of the board to maintain and improved the quality of the administrative leadership of the school system. The primary method used to carry out this responsibility is to assist the superintendent in improving his or her effectiveness. To this end, the board shall annually evaluate the superintendent according to the process described in policy 7805. The following timeline is recommended for the 2015-2016 evaluation:

June 20	Superintendent provides self-assessment to the board. Board members receive individual copies of the evaluation instrument.
Prior to July 18	Board chair and vice chair meet with superintendent to discuss self-assessment.
Prior to July 18	Board members complete and return individual evaluations to board chair or vice chair.
July 18	Board members meet in closed session to prepare consensus evaluation.
August 15	Board meets with superintendent in closed session to discuss the board’s evaluation of the superintendent and agree upon performance goals and recommendations for the subsequent school year.

Public Attachments:

Policy 7805__Superintendent Evaluation.pdf

Groups audience:

School Board

12. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

13. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

III. Adjournment

Groups audience:

School Board