01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for May 16, 2016.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

N.C.G.S. §115C-51 states that local boards shall provide at least one period for public comment per month at a regular meeting of the board. A sign-up sheet is available for public comment. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to 5 minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than 3 minutes per speaker. Speakers will be asked to refrain from discussing specific individuals by name in accordance with the North Carolina Open Meetings Law. No solicitations will be allowed during public comment. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

RHS Athletic Director Recognized

Rosman High School Athletic Director, Todd Anderson, has received a Region 8 Citation Award for Outstanding Athletic Director from the NC High School Athletic Directors’ Association. Coach Anderson came to Rosman five years ago from the Brevard College baseball program, and has served as AD for the past two years. Prior to serving as athletic director, he coached varsity golf at RHS for three years, working primarily on behalf of students in his role as student advocate. Congratulations to Mr. Anderson for his outstanding work!

BHS Golfer Competes at State

Brevard High School tenth grader, Will Byrd, competed in the State Golf Championships at Pinehurst on May 9-10. After a rocky first day, Will recovered well on Day 2, shooting a 79, and finishing 43^rd in the state overall. Congratulations to Will for his outstanding achievement and to Coach Michael Jordan and the rest of the team for a great season.

Beginning Teacher Support Program

The NC Department of Public Instruction conducted an on-site compliance review for Transylvania County Schools on March 8 that included a monitoring visit for the Beginning Teacher Support Program (BTSP). The monitoring visit consisted of an examination of program files, interviews with leadership/program administrators, and survey results from beginning teachers and mentors. The school system received commendations on the following program components:

Leadership development among beginning teachers through the BT3 action research project;
A robust network of support for beginning teachers, with teacher leaders design of the program, school contacts, and the development of mentors as strong teacher leaders; and
Retention efforts, especially the opportunity for teachers to receive half tuition for advanced degrees.

A copy of the full BTSP monitoring report is available for your review. Congratulations to Beginning Teacher Coordinator, Carrie Norris, and Director of Human Resources, Dr. Jeremy Gibbs, for their dedication and support of beginning teachers.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veteran’s Day and Memorial Day. Four new names have been added to the list: Walter E. McGaha, Steve Sales, Larry Gordon, and Richard E. Loftis. In honor of Memorial Day on May 30, 2016, the board will read the names aloud. Additional names will be included as they are received.

Public Attachments:

Military List 5-16-16.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

Minutes of the May 2, 2016 meeting
Personnel report for May 16, 2016

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 5-02-16.pdf

Personnel Report 5-16-16.pdf

Groups audience:

School Board

06. CTE Plan 2016-2017

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

Arleca Chapman will present the Career and Technical Education (CTE) plan for 2016-2017. A summary of the Local Planning System (LPS) for Career Technical Education is attached. The full strategic plan and performance results may be viewed online at http://ctelps.dpi.state.nc.us using the username “guest” and password “guest.” Approval of the CTE plan will be requested at the next regular meeting. Ms. Chapman will answer any questions you may have.

Public Attachments:

CTE LPS Summary_May162016.pdf

Groups audience:

School Board

07. Electronic Records Storage Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

On March 7, Arleca Chapman gave a report on student records storage and presented options for converting old records to digital files. She will give an update and make a recommendation to the board. A proposal from Virtual Image Technology is attached.

Public Attachments:

Virtual Image Technology Proposal 5-10-16.pdf

Groups audience:

School Board

08.A. Policy

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

At the April 18 meeting, two new policies and ten revised policies from the Spring 2016 PLS updates were presented as first-read information. No changes have been made to the policies since that time. Dr. Jeremy Gibbs will answer any questions you may have.

A motion is in order to approve the 12 policies listed below as presented:

Spring 2016 PLS Updates (second read; adoption/approval in May)
1720/4015/7225	Discrimination, Harassment, and Bullying Complaint Procedure
1760/7280	Prohibition Against Retaliation
2130	Board Member Compensation and Expenses
3410	Testing and Assessment Program
3420	Student Promotion and Accountability
3620	Extracurricular Activities and Student Organizations
5027/7275	Weapons and Explosives Prohibited
5028/6130/7267	Automated External Defibrillator
7635	Return to Work
7650 NEW	Employee Travel and Other Expense Reimbursement
7950	Non-Career Status Teachers: Nonrenewal
8305 NEW	Federal Grant Administration

Public Attachments:

Policy 1720-4015-7225_revised.pdf

Policy 1760-7280_revised.pdf

Policy 2130_revised.pdf

Policy 3410_revised.pdf

Policy 3420_revised.pdf

Policy 3620_revised.pdf

Policy 5027-7275_revised.pdf

Policy 5028-6130-7267_revised.pdf

Policy 7635_revised.pdf

Policy 7650_new.pdf

Policy 7950_revised.pdf

Policy 8305_new.pdf

Groups audience:

School Board

08.B. Policy

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Fifteen new policies from the 9000 Series: Facilities and six old policies to be rescinded are presented as first-read information. Action on the policies will be requested in June. Dr. Gibbs will answer any questions you may have.

A motion is in accept the policies identified below as first-read information:

9000 Series: Facilities
New Policies (first read; adoption in June)		Old Policies (first read; rescission in June)
9000	Planning to Address Facility Needs	FEC	Facility Development Plans and Specifications
9010	Site Selection
9020	Facility Design	FEC	Facility Development Plans and Specifications
9030	Facility Construction	FEC	Facility Development Plans and Specifications
9110	Use and Selection of Architects, Engineers, Surveyors, and Construction Managers At Risk
9115	Prequalification of Bidders for Construction Projects
9120	Bidding for Construction Work
6441/9121	Bidders’ List
9125	Participation by Minority Businesses	FEF; FEF-R	Construction Contracts Bidding and Awards
9130	Supervision of Construction Contracts
9200	Care and Maintenance of Facilities	ECF	Energy Management
9205	Pest Management	ECD	Integrated Pest Management
9210	Care and Maintenance of Grounds and Outdoor Equipment
9220	Security of Facilities
9400	Sale, Disposal, and Lease of Board-Owned Real Property	FL	Retirement of Facilities

Groups audience:

School Board

09. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

10. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will resume its once-a-month meeting schedule in July. Regular business meetings will be held on the third Monday of the month, unless otherwise noted.

May 17	TCAE “Friends of Education” Banquet	6:00 p.m.	Rogow Room
May 19	Transylvania Scholars Recognition Evening	5:30 p.m.	BHS
May 20	“Teacher of the Year” Awards Luncheon	11:30 a.m.	Lutheran Church of the Good Shepherd
May 30	Annual leave day (no students)
June 6	REGULAR MEETING	6:30 p.m.	MEC
June 7	Bus Drivers’ Appreciation Banquet	6:00 p.m.	Twin Dragons
June 8	Last student day (noon dismissal)
June 8	DRS Graduation	10:00 a.m.	DRS Lawn
June 9, 10	Teacher workdays (required)
June 10	BHS Graduation	6:00 p.m.	Brevard Music Center
June 11	RHS Graduation	10:00 a.m.	Brevard Music Center
June 13, 14	Teacher workdays (optional)
June 13	4-day summer schedule begins
June 20	REGULAR MEETING	6:30 p.m.	MEC

Groups audience:

School Board

11. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

12. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

Regular Meeting

I. Opening of Meeting

II. Business Items

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Former Students in the Military

05. Consent Agenda

06. CTE Plan 2016-2017

07. Electronic Records Storage Update

08.A. Policy

08.B. Policy

09. Superintendent's Update

10. Important Dates

11. Public Comment

12. Other Items

III. Adjournment