01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for July 18, 2016.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. Each month, a part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available for any individual or group to indicate their desire to address the board. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to five (5) minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than three (3) minutes per speaker. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Update on Summer School

In June, middle schools provided eight days of summer school opportunities for their students. A total of 183 students attended summer school for grades 6-8. A total of 66, or 36%, of the students improved their scores to a proficiency level of 3 or above during the exam re-administration.

Approximately 201 students attended Elementary Summer Camp during 12 days in June:

Twenty out of 26 third grade students met proficiency by completing the portfolio, meeting Level P, or meeting proficiency on the Read to Achieve test. Six students will be in a fourth grade transition class where they will receive intensive reading instruction and take the Read to Achieve test in October for an additional opportunity to show proficiency.
In grades 4 and 5, fourteen students scored 3, 4, or 5 on Reading and nineteen scored 3, 4, or 5 on Math.
K-2 students made great strides during the 12 days of camp, improving text reading comprehension, nonsense word fluency, and reading fluency, as well as advancing 2-3 book levels.

Overall the 12 days of camp were very successful for students, and they are better prepared to move on to the next grade level. A huge thank-you to all of the teachers, staff, students, and bus drivers who worked so hard. Thanks also to Ingles of Brevard for donating popsicles for K-5 students to enjoy after testing was completed.

Best Practices Award

Transylvania County Schools has earned a Best Practices Award from the United States Department of Agriculture in recognition of our School Nutrition Program’s exemplary accomplishments in the areas of customer service and continued commitment to excellence. The School Nutrition staff is to be commended for distinguishing the TCS program as one of the best in the nation for seeking ways to improve customer service efforts. Congratulations to Carolyn Barton and all of the school nutrition staff on this outstanding achievement.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veteran’s Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 7-18-16.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

Minutes of the June 20, 2016 meeting
Personnel report for July 18, 2016

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 6-20-16.pdf

Personnel Report 7-18-16.pdf

Groups audience:

School Board

06. Alternative Accountability Model for DRS

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

In 2014, the Department of Public Instruction established four options for alternative schools’ participation in the state accountability model:

Option A. Alternative schools can participate in school performance grades as defined by G.S. § 115C-83.15; or
Option B. Alternative schools can return data/results back to students’ home schools and received no designations; or
Option C. Alternative schools can participate in the Alternative Schools’ Progress Model; or
Option D. The alternative school may propose its own accountability model for approval by the State Board of Education.

Davidson River School selects Option C for the 2016-2017 school year. A description of the Alternative Schools’ Progress Model is attached. Brian Weaver will discuss the accountability options and answer any questions you may have.

Public Attachments:

Alternative Accountability Model Participation.pdf

Groups audience:

School Board

07A. Policy - 8000 Series: Fiscal Management

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

At the June 20 meeting, 19 new policies from the 8000 Series: Fiscal Management and 6 old policies to be rescinded were presented as first-read information. No changes have been made to the policies since that time. Dr. Jeremy Gibbs will address any questions you may have.

A motion is in order to approve the 19 new policies and rescind the 6 old policies listed below:

8000 Series: Fiscal Management
New Policies (second read; adoption)		Old Policies (second read; rescission)
8000	Fiscal Goals	DA	Fiscal Management Goals
8100	Budget Planning and Adoption	DBD	Budget Planning
8110	Budget Resolution
8120 (custom)	Budget Amendments and Transfers	DBK	Budget Transfers and Amendments
8210	Grants and Funding for Special Projects
8220	Gifts and Requests
8230	Penalties, Fines, and Forfeitures
8300	Fiscal Management Standards	DA	Fiscal Management Goals
8310	Annual Independent Audit
8320	Depositories	DG	Depository of Funds
8325	Daily Deposits
8330	Facsimile Signatures
8340	Insurance
8341	Limited Claim Settlement	BG	Limited Claim Settlement
8350	Fixed Assets Inventory	DID	Inventories
8410	Individual School Accounts
8510	School Finance Officer
8520	School Treasurer
8530	Fidelity Bonds

Groups audience:

School Board

07B. Policy - 5000 Series: Community Relationships

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Sixteen new policies from the 5000 Series: Community Relationships and 12 old policies to be rescinded are presented as first-read information. Action on the policies will be requested in August. Dr. Gibbs will answer any questions you may have.

A motion is in accept the policies identified below as first-read information:

5000 Series: Community Relationships
New Policies (first read; adoption in August)		Old Policies (first read; rescission in August)
5000	Schools and the Community	KB	Public Information Program
5010	Parent Organizations
5015	School Volunteers	IICC	School Volunteers
5020	Visitors to the Schools	KK; JL	Visitors to the Schools; Student Gifts and Solicitations
5022	Registered Sex Offenders	ACAC	Registered Sex Offenders
5025	Prohibition of Alcoholic Beverages
5030	Community Use of Facilities	KG; KG-R; KG-E	Use of School Facilities
5040	News Media Relations	KB	Public Information Program
5050	Emergency Closings	ID	School Day (information only; policy rescinded 11/19/15)
5100	Relationship with Other Governmental Agencies
5110	Relationship with County Commissioners
5120	Relationship with Law Enforcement	JFG	Interrogations of Students
5210	Distribution and Display of Non-School Material	KFA	Distribution of Materials to Students (from Commercial, Non-Profit, or Charitable Organizations)
5220	Collections and Solicitations	IGDF; KI	Student Fund Raising Activities; Public Solicitations in the Schools
5230	Participation in Research Projects
5240	Advertising in the Schools	KI	Public Solicitations in the Schools

Groups audience:

School Board

07C. Policy 9300, "Naming Facilities"

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

At the April 18 meeting, the board accepted policy 9300, Naming Facilities, as first-read information. On June 20, the board recommended some changes to policy 9300 and tabled the policy until the July meeting or a time when all five board members are present. The revised policy 9300 is attached for your review. Mr. Gibbs will review the changes and answer any questions you may have.

A motion is in order to approve policy 9300, Naming Facilities.

Public Attachments:

Policy 9300_new.pdf

Groups audience:

School Board

08. RHS Track Paving

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Rosman High School has secured a donation to pave the track surrounding the football field. Pursuant to board policy DJ-R Section E.10, Principal Jason Ormsby is seeking approval from the board for this project. Policy DJ-R is attached. Mr. Ormsby will be present with a brief description of the project and to answer any questions.

A motion is in order to approve the track paving project at Rosman High School.

Public Attachments:

Policy DJ-R.pdf

Groups audience:

School Board

09. FY16 Budget Amendments

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the following budget amendments for the 2015-2016 year (see attached) and answer any questions you may have:

Budget Amendment No. 2 – State Public School Fund
Budget Amendment No. 2 – Local Current Expense Fund
Budget Amendment No. 2 – Federal Grants Fund
Budget Amendment No. 2 – Capital Outlay Fund
Budget Amendment No. 2 – Restricted Grants Fund

Motions are in order to approve the FY16 budget amendments.

Public Attachments:

FY16 Budget Amendments.pdf

Groups audience:

School Board

10. FY17 Budget Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

State lawmakers have wrapped up the 2016 session. The Senate and House passed a compromise budget for the 2016-2017 year and submitted it to the Governor. The biggest provision in the budget for public schools is an average 4.7% salary increase for teachers. In addition, the teacher salary schedule will restore annual step increases for teachers in years 0-14. Once a teacher reaches year 15, he/she will be locked into the same salary for the next 10 years. The provision will raise average teacher salaries to over $50,000 in 2016-2017 and $55,000 over the next three years. School administrators will receive a step increase and a 1.5% increase to base salaries at each step. Noncertified school personnel will also receive a 1.5% salary increase. School administrators and noncertified personnel will receive a one-time 0.5% bonus. (NCSBA Legislative Update, July 1, 2016)

Groups audience:

School Board

11. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

12. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Aug. 15	REGULAR MEETING	6:30 p.m.	MEC
Aug. 18-19	Administrators’ Professional Development Retreat	2 days	North Carolina Center for the Advancement of Teaching (NCCAT)
Aug. 22	Regular 5-day schedule resumes
Aug. 22	New Teacher Orientation	8:30 – 4:00 p.m.	Gorges State Park Visitor Center
Aug. 22-26	Teacher workdays
Aug. 29	First student day

Groups audience:

School Board

13. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

14. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

15. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Pursuant to N.C.G.S. § 143-318.11(a)(1), 143.318.11(a)(3), and 115C-319 through -321, the Board will go into closed session to consult with the board attorney regarding a legal matter and discuss a confidential personnel matter (superintendent’s annual evaluation).

A motion is in order to go into closed session.

Groups audience:

School Board

Regular Meeting

I. Opening of Meeting

II. Business Items

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Former Students in the Military

05. Consent Agenda

06. Alternative Accountability Model for DRS

07A. Policy - 8000 Series: Fiscal Management

07B. Policy - 5000 Series: Community Relationships

07C. Policy 9300, "Naming Facilities"

08. RHS Track Paving

09. FY16 Budget Amendments

10. FY17 Budget Update

11. Superintendent's Update

12. Important Dates

13. Public Comment

14. Other Items

15. Closed Session

III. Adjournment