01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for August 15, 2016.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. Each month, a part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available for any individual or group to indicate their desire to address the board. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to five (5) minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than three (3) minutes per speaker. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support

Seat Belts for School Buses

For the 2016-2017 year, three new school buses in Transylvania County Schools will be equipped with lap/shoulder belts as part of a pilot project with the North Carolina Department of Public Instruction, Transportation Services section. Over the past decade, lap/shoulder belt technology has been implemented in many school districts across the country with favorable results. According to Transportation Section Chief Derek Graham, “We are hearing about a shortage of school bus drivers across the state, compounded in part by drivers leaving the profession due to discipline issues on the bus. We believe this technology can improve student behavior on the bus, let the driver focus on driving, and at the same time provide enhanced safety for student passengers.” TCS Transportation Director Alan Justice notes that seatbelts are the latest in a series of initiatives to improve driver effectiveness and student safety. Twelve yellow buses were recently outfitted with a full suite of eight cameras each, included stop-arm cameras that monitor the behavior of motorists passing buses stopped on the roadway. Every yellow bus in the TCS fleet has at least two cameras, and before school begins on August 29, GPS tracking will be installed on all yellow buses and five additional activity (white) buses. The first three buses locally to get seatbelts will be used for Pisgah Forest Elementary School, Rosman Elementary School, and special education students. Students riding on a school bus equipped with seatbelt technology will be required to use the lap/shoulder belts.

BHS Student Performs with Holland America Cruises

Madison Allen, a junior at Brevard High School and member of the BHS concert and marching bands, has enjoyed her summer performing with the Holland America Cruise Line through the Inside Passage to Alaska. Madison had the opportunity to play Alto Saxophone along with special guest saxophonist Uriel Vega, and got to know other guest performers such as the Christian vocal group, The Martins, and Nashville session player Gordon Mote. The Holland American Line and Holland America Line Foundation support cancer organizations in North America, Europe, and Australia. As a cancer survivor, Madison was honored to join Holland America by leading and participating in “On Deck for a Cause,” a 5K fundraising walk held while sailing. Madison is the daughter of Terry and LaVelle Allen of Lake Toxaway.

TCS Staffers Perform at Brevard Music Center

On Sunday, August 7, Transylvania County Schools staff members joined in the Brevard Music Center season finale as invited members of the chorus performing “Ode to Joy,” the final movement of Beethoven’s famous Ninth Symphony. Chorus teacher Bart Gilleland (BHS) and former chorus teacher Mary Beth Shumate (BHS) sang in the chorus, along with English and History teacher Alana Marshall (RHS), and communications officer Kevin Smith (MEC). The ensemble rehearsed over three weeks to perform with Maestro Keith Lockhart and the BMC Orchestra for the final concert of the Music Center’s 80^th season. Among the 150 voices were vocal majors, piano students, and members of the Janiec Opera Company, plus over a dozen invited members of the community who prepared under Brevard College professor David Gresham.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 8-15-16.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

Minutes of the July 18, 2016 meeting
Personnel report for August 15, 2016
Non-faculty coaches for fall sports 2016

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 7-18-16.pdf

Non-Faculty Coaches_Fall 2016.pdf

Personnel Report 8-15-16.pdf

Groups audience:

School Board

06A. Policy: 5000 Series

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

At the July meeting, 16 new policies from the 5000 Series, Community Relationships, and 12 old policies to be rescinded were presented as first-read information. Policy 5210, Distribution and Display of Non-School Material, has been revised since that time. Dr. Jeremy Gibbs will review the changes to policy 5210 and answer any questions you may have.

A motion is in order to approve the 16 new policies and rescind the 12 old policies listed below:

5000 Series: Community Relationships
New Policies (second read; adoption)		Old Policies (second read; rescission)
5000	Schools and the Community	KB	Public Information Program
5010	Parent Organizations
5015	School Volunteers	IICC	School Volunteers
5020	Visitors to the Schools	KK; JL	Visitors to the Schools; Student Gifts and Solicitations
5022	Registered Sex Offenders	ACAC	Registered Sex Offenders
5025	Prohibition of Alcoholic Beverages
5030	Community Use of Facilities	KG; KG-R; KG-E	Use of School Facilities
5040	News Media Relations	KB	Public Information Program
5050	Emergency Closings
5100	Relationship with Other Governmental Agencies
5110	Relationship with County Commissioners
5120	Relationship with Law Enforcement	JFG	Interrogations of Students
5210	Distribution and Display of Non-School Material	KFA	Distribution of Materials to Students (from Commercial, Non-Profit, or Charitable Organizations)
5220	Collections and Solicitations	IGDF; KI	Student Fund Raising Activities; Public Solicitations in the Schools
5230	Participation in Research Projects
5240	Advertising in the Schools	KI	Public Solicitations in the Schools

Groups audience:

School Board

06B. Policy 9030: Facility Construction

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

In early August, NCSBA issued a special update to policy 9030, Facility Construction. The update responds to a new requirement in G.S. 115C-521 that all local boards adopt a policy to address change orders for construction or repair contracts. The policy must be in place by October 1, 2016. Policy 9030 has been revised and is presented as first-read information. Brian Weaver will discuss the policy and answer any questions you may have. Approval of the policy will be requested in September.

A motion is in order to accept revised policy 9030 as first-read information.

Public Attachments:

Policy 9030_revised.pdf

Groups audience:

School Board

07. FY17 Budget Resolution

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the final budget resolution for the 2016-2017 fiscal year and answer any questions you may have. The FY17 budget resolution and supporting documents are attached for your review.

A motion is in order to approve the budget resolution for the 2016-2017 fiscal year.

Public Attachments:

FY17 Budget Resolution.pdf

Groups audience:

School Board

08. Request to Name School Facility

Request to Name School Facility

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

In February 2015, the Rosman Board of Aldermen passed a resolution requesting the Transylvania County Board of Education to consider naming the Rosman High School football field in honor of William J. “Bill” Cathey Jr., in recognition of his efforts in establishing the very first football program at RHS and his many contributions to the Rosman community and the county school system. Over the course of his career, Mr. Cathey has served as a teacher, coach, high school principal, Mayor of Rosman, and following retirement, a member of the Transylvania County Board of Education. Dr. McDaris will bring a recommendation to the board to name the RHS football field, which is located within the Silversteen Memorial Stadium, the William J. “Coach” Cathey Jr., Athletic Field. Copies of the resolution and school board policy 9300, Naming Facilities, are attached.

A motion is in order to approve the recommendation to name the Rosman High School football field the William J. “Coach” Cathey Jr., Athletic Field.

Public Attachments:

Resolution 1-2015.pdf

9300__Naming Facilities.pdf

Groups audience:

School Board

09. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

10. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Aug. 18-19	Administrators’ Professional Development Retreat	2 days	North Carolina Center for the Advancement of Teaching (NCCAT)
Aug. 22	Regular 5-day schedule resumes
Aug. 22	New Teacher Orientation	8:30 – 4:00 p.m.	Gorges State Park Visitor Center
Aug. 22-26	Teacher workdays
Aug. 29	First student day
Sept. 5	Labor Day holiday
Sept. 19	REGULAR MEETING	6:30 p.m.	MEC
Sept. 21	Early dismissal - students	12:00 noon
Sept. 29	NCSBA District 8 Fall Meeting	4:00 p.m.	Swain County High School
Oct. 12-14	NCSBA Fall Law Conference	3 days	Asheville, NC
Oct. 17	REGULAR MEETING	6:30 p.m.	MEC
Oct. 19	Early dismissal - students	12:00 noon
Nov. 8	Election Day
Nov. 11	Veterans Day holiday
Nov. 16-18	NCSBA Annual Conference for Board Member Development	3 days	Greensboro, NC
Nov. 21	REGULAR MEETING	6:30 p.m.	MEC
Nov. 23	Annual leave day (no students)
Nov. 24-25	Thanksgiving holidays

Groups audience:

School Board

11. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

12. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

13. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Pursuant to N.C.G.S. § 143-318.11(a)(1) and 115C-319-321, the Board will go into closed session to discuss a confidential personnel matter (superintendent’s annual evaluation).

A motion is in order to go into closed session.

Groups audience:

School Board

Work Session & Regular Meeting

I. Opening of Meeting

II. Work Session (4:30 - 6:30 p.m.)

III. Business Items

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Former Students in the Military

05. Consent Agenda

06A. Policy: 5000 Series

06B. Policy 9030: Facility Construction

07. FY17 Budget Resolution

08. Request to Name School Facility

09. Superintendent's Update

10. Important Dates

11. Public Comment

12. Other Items

13. Closed Session

IV. Adjournment