01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for September 19, 2016.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. Each month, a part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available for any individual or group to indicate their desire to address the board. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to five (5) minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than three (3) minutes per speaker. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Burlingame Country Club Donates to TCH

The Burlingame Country Club in Sapphire recently held a fundraiser event (designer purse auction) to raise money in support of the new STEM curriculum at T. C. Henderson School of Science and Technology. Linda Crowther from Burlingame will be here to present a check to TCH Principal Cathy Credle.

Brevard “Bees” Give School Bright New Look

This past spring, the Brevard Elementary School Organization of Parents and Teachers (OPT) together with school staff kicked off a facelift for the school building and grounds. Teacher Kyle Malmin initiated an art contest in which students were invited to build a birdhouse using Mr. Malmin’s design guidelines. Over 60 birdhouses were entered, and the winners were displayed throughout the BES campus. Next, updated logos for the school mascot, the bee, began showing up all over the school. Walking mascot BeeZ (“bee zee”) appeared at various spots around school and town, from literacy events to summertime street festivals. Principal April Gaydosh sought out local craftsman Jason Bowman at OGRE to create a new sign at the school entrance. BES alumnus Cody Macfie at Steep Creek Stoneworks offered his services to wrap the faded brick with stone. John Wayne Hardison at High Country Tree Service, a school parent, assisted with landscaping. Another parent, Perry “the Pretty Painter” Houghton, created a plan to refresh and expand the mural adorning the brick wall at the school entrance. On August 13, a large group of parents, volunteers, and staff members worked all day painting the mural and touching up the front playground. You may keep up with more campus beautification updates throughout the 2016-2017 school year by following the Brevard Bees on Facebook at facebook.com/brevardbees, and on Instagram or Twitter at @brevardbees.

Summer Feeding Program

The Transylvania County School Nutrition Department served 22,600 meals to students during summer vacation 2016. Director Carolyn Barton reports that this number is a little lower than usual because the Rosman pool opened later this year and the Franklin Pool closed a couple of weeks early. The “Lunch on the Bus” program was expanded to serve students who mostly stay home in the summer and do not attend organized programming. This service was run primarily in multi-family housing areas such as apartment complexes and mobile home parks in both Rosman and Brevard. Lunch on the Bus served approximately 25-30 meals per day in the Brevard area and 30-40 meals per day in Rosman. The Backpack Buddies program served 261 children per drop, for three actual drops that included 4 packs per drop. Mrs. Barton is requesting some special grants and/or pilot programs via NCDPI and USDA to help with feeding expansion in Appalachia, and hopes to talk with federal legislators in this regard as well.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

Groups audience:

School Board

04. Reports on International Trips

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Teachers Linda Carrillo (RMS/RHS) and Kathryn Bailey (BHS), plus students from the high schools, will be here to give a presentation on the trips to France and Costa Rica that took place over the summer.

Public Attachments:

France Trip pics.pdf

Groups audience:

School Board

05. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 9-19-16.pdf

Groups audience:

School Board

06. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

Minutes of the August 15, 2016 meeting
Personnel report for September 19, 2016

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 8-15-16.pdf

Personnel Report 9-19-16.pdf

Groups audience:

School Board

07. Designation of School Treasurer & New Depository

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

N.C.G.S. 115C-448(a) states that the board of education of shall appoint a treasurer for each school with the local school administrative unit that handles special funds. In August, Mrs. Lisa McDaris was hired as the new office support for Davidson River School.

A motion is in order to appoint Lisa McDaris as the school treasurer for Davidson River School.

N.C.G.S. 115C-444(a) states that each board of education shall designate as the official depositories of the local school administrative unit one or more banks, savings and loan associations, or trust companies in this State. The School Nutrition Department has requested that the Self Help Credit Union in Rosman be approved as an official depository in order to give the school nutrition staff in Rosman a more convenient location for daily bank deposits and other transactions.

A motion is in order to designate the Self Help Credit Union as an official depository for the Transylvania County Schools.

Groups audience:

School Board

08A. Policy: PLS Update - Construction Contracts & Change Orders

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

In early August, NCSBA issued a special PLS update to policy 9030, Facility Construction. The update responds to a new requirement in G.S. 115C-521 that requires boards to adopt a policy governing change orders to contracts for construction or repair work. The policy must apply to contracts awarded, extended, or renewed on or after October 1, 2016. To assist boards in meeting this deadline, NCSBA issued a revision to policy 9030 that was presented at the August board meeting. That policy remains legally compliant. However, based on feedback from school staff and board attorneys, a more extensive revision to policy 9030 has been issued, along with corresponding revisions to three related policies that address contracts and/or construction contracts, in particular. The related policies include 6420, Contracts with the Board; 9120, Bidding for Construction Work; and 9130, Supervision of Construction Contracts.

The new revisions to policy 9030 have:

Eliminated the requirement to report to the board proposed change orders that are not recommended for approval;
Eliminated the 48 hour timeframe for expedited reviews;
Added flexibility in the method of reporting to the board;
Added a requirement that the superintendent report to the board all change orders that were approved by the superintendent, including those that do not impact the contract amount;
Established content requirements for the superintendent’s report to the board regarding change orders that do not require board approval;
Added a requirement that the superintendent submit to the board for approval any change orders, regardless of amount, to any contract that did not initially require board approval if the change order will cause the total cost of the contract to exceed the limits of the superintendent’s contracting authority as specified in policy 9120, Bidding for Construction Work; and
Added a provision requiring that contracts in excess of $300,000 specify the manner in which change orders will be submitted on the project.

In order to comply with the October 1^st deadline, a motion is in order to waive the first read of revised policy 9030 and approve the policy as presented.

The board may proceed with the usual policy review and approval process for the three related policies 6420, 9120, and 9130 (a motion to accept the policies as first-read information), OR the board may expedite those policies for purposes of consistency (a motion to waive first-reads and approve the three policies as presented).

PLS Update: Construction Contracts and Change Orders
6420 (new)	Contracts with the Board
9030	Facility Construction
9120	Bidding for Construction Work
9130	Supervision of Construction Contracts

Public Attachments:

Policy 6420_new.pdf

Policy 9030_revised.pdf

Policy 9120_revised.pdf

Policy 9130_revised.pdf

Groups audience:

School Board

08B. Policy: 6000 Series (Part A) - Support Services

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Twelve new policies from the 6000 Series (Part A), Support Services, and 13 old polices and exhibits to be rescinded are presented as first-read information. Action on the policies will be requested at the October meeting. Brian Weaver will discuss the policies and answer any questions you may have. New policy 6140, Student Wellness, will be presented in October in order to give the School Health Advisory Council an opportunity to meet and discuss the policy.

A motion is in order to accept the 12 new policies and 13 old policies and exhibits indicated below as first-read information:

6000 Series (Part A): Support Services
New Policies (first read; adoption in October)		Old Policies (first read; rescission in October)
6000	Support Services
6100	Goals of Student Health Services	JHC	Student Health Services and Requirements
6110	Organization of Student Health Services	JHC	Student Health Services and Requirements
6120	Student Health Services	JHCAA; JHCE; JHCE-R; JHCE-E(1); JHCE-E(2); JHCE-E(3); JHCE-E(4); JHCE-E(5)	Emergency Care for Injury and Sudden Illness; Care for School Children with Diabetes; Exhibits 1-5
6125	Administering Medicines to Students	JHCD; JHCD-E1; JHCD-E2	Administering Medicines to Students; Exhibits 1-2
6131 (custom)	Do Not Resuscitate Orders	JHCF	Do Not Resuscitate Orders
4270/6145	Concussion and Head Injury
6200	Goals of School Nutrition Services
6210	Organization of School Nutrition Services
6220	Operation of School Nutrition Services
6225	Free and Reduced Price Meal Services
6230	School Meal and Competitive Food Standards

Groups audience:

School Board

09. Instructional Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Jeremy Gibbs will give the first in a series of board updates on curriculum and instruction. Dr. Gibbs plans to provide a brief instructional update with a different focus or theme at each monthly board meeting.

Public Attachments:

BOE-Achievement-Presentation-Gibbs-19Sep2016.pdf

Groups audience:

School Board

10. Merit-Based Bonuses

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Section 36.1A of the 2016-2017 Appropriations Act directs local school boards to develop policies to award merit bonuses to LEA personnel who are non-educators for 2016-2017 only. Eligible non-educator personnel include school-based administrators, central office personnel, and noncertified personnel. The bill allocates $17,242,627 for the merit bonuses, but does not establish how the funds are to be allocated among LEAs. It directs local boards to come up with local policies to guide how the merit-based bonuses are to be given out. It prohibits across-the-board awards of the bonuses, and sets out a requirement that local boards report to DPI the details of how the funds are to be distributed by district and school.

Dr. McDaris and Mr. Weaver will give an update on the local allocation plan for the bonuses.

Groups audience:

School Board

11. 6th Grade Athletics

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

In August, Dr. McDaris reported that the State Board of Education had taken action to make sixth grade students eligible for interscholastic sports. Dr. McDaris and Mr. Alan Justice will present a plan for local sixth grade eligibility and participation in interscholastic athletics. Approval of the plan will be requested at the next regular meeting.

Groups audience:

School Board

12. Strategic Plan

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will discuss the Transylvania County Schools Strategic Plan and share information on an updated plan.

Groups audience:

School Board

13. NCSBA Voting Delegates 2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The North Carolina School Boards Association 47^th Annual Conference for Board Member Development will be held on November 16-18, 2016 in Greensboro, NC. Each local board is asked to certify the members that will serve as voting delegates at the conference (see attached) and send the names to NCSBA by October 19.

A motion would be in order to appoint the member(s) that will represent the Transylvania County Board of Education on all voting matters at the 2016 NCSBA Annual Conference.

Public Attachments:

Voting Delegates form.pdf

Groups audience:

School Board

14. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

15. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Sept. 21	Early dismissal - students	12:00 noon
Sept. 29	NCSBA District 8 Fall Meeting	4:00 p.m.	Swain County High School
Oct. 12-14	NCSBA Fall Law Conference	3 days	Asheville, NC
Oct. 17	REGULAR MEETING	6:30 p.m.	MEC
Oct. 19	Early dismissal - students	12:00 noon
Nov. 8	Election Day
Nov. 11	Veterans Day holiday
Nov. 16-18	NCSBA Annual Conference for Board Member Development	3 days	Greensboro, NC
Nov. 21	REGULAR MEETING	6:30 p.m.	MEC
Nov. 23	Annual leave day (no students)
Nov. 24-25	Thanksgiving holidays

Groups audience:

School Board

16. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

17. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

Regular Meeting

I. Opening of Meeting

II. Business Items

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Reports on International Trips

05. Former Students in the Military

06. Consent Agenda

07. Designation of School Treasurer & New Depository

08A. Policy: PLS Update - Construction Contracts & Change Orders

08B. Policy: 6000 Series (Part A) - Support Services

09. Instructional Update

10. Merit-Based Bonuses

11. 6th Grade Athletics

12. Strategic Plan

13. NCSBA Voting Delegates 2016

14. Superintendent's Update

15. Important Dates

16. Public Comment

17. Other Items

III. Adjournment