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Work Session & Regular Meeting

Dates: 
Monday, October 17, 2016 - 4:30pm

 

The Transylvania County Board of Education will hold a special work session on Monday, October 17, 2016 at 4:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard.  The purpose of the work session is to disucss updates to the TCS strategic plan.  

The board will hold a brief reception for departing board member, Cindy Petit, at the end of the work session.

The reception will be followed by the regular monthly business meeting beginning at 6:30 p.m.  All are open to the public. 

 

 

Groups audience: 
School Board

I. Opening of Meeting

Groups audience: 
School Board

II. Work Session (4:30 p.m.)

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
X
Operations and Support
X
 
 
 
The board will hold a work session on the Transylvania County Schools strategic plan.
 

 

 
Groups audience: 
School Board

III. Special Recognition and Reception

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Special recognition will be given to Mrs. Cindy Petit, whose term on the Transylvania County Board of Education concludes at the end of November.  Mrs. Petit was elected to the board in November 2008 and was re-elected for a second term in 2012.  Mrs. Petit served three years as vice chairman of the board from 2013 through 2015.  She has given countless hours over the years working to improve educational services and facilities for the students and families in our community. 
 
The board will present an engraved plaque as a token of its thanks and appreciation to Mrs. Petit for her years of outstanding service and leadership.  Board members will have an opportunity to share their thoughts, which will be followed by a brief recess and reception in Mrs. Petit’s honor.     
 
Groups audience: 
School Board

IV. Business Items (6:30 p.m.)

Groups audience: 
School Board

01. Approval of Agenda

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
A motion is in order to approve or revise the meeting agenda for October 17, 2016. 
 
 
 
Groups audience: 
School Board

02. Public Comment

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system.  Each month, a part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment. 
  • A sign-up sheet will be available for any individual or group to indicate their desire to address the board.  A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting.  Speakers will be asked to limit comments to five (5) minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than three (3) minutes per speaker.  Sign-up is not required for the second public comment opportunity at the end of the meeting. 
  • Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.
  • Except in cases of emergency, information received during presentations will not be acted upon at the time it is received.  It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.
  • Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17. 
  • Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent.  The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.
  • No solicitations will be allowed during public comment.
 
 
 
Groups audience: 
School Board

03. Good News Report

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
X
Action
X
Excellent Educators
X
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
25-Year Recognitions
Congratulations to the employees listed below who have achieved 25 years of service with the Transylvania County Schools.  The board would like to present 25-year pins to the following individuals:
 
            Jill Barger, Office Support, Plant Operations
            Dot Ehasz, Substitute Teacher
            Alice Tate, Teacher Assistant, Brevard Elementary School
            David Siniard, Teacher/Student Liaison, Brevard High School
            Anna Poteat, Teacher, Rosman Elementary School
            Vernon Bryson, Teacher, Pisgah Forest Elementary School
            Michelle Ridenour, Teacher, Brevard Elementary School
            Sarah Moser, Teacher, Brevard Elementary School
 
American Education Week
American Education Week, November 13-19, 2016, is a time to celebrate public education and honor the individuals who are making a difference in ensuring that every child receives a quality education.  This year’s theme is “Great Public Schools:  A Basic Right and Our Responsibility.”  Each year the board recognizes the observance by adopting a proclamation designating American Education Week in Transylvania County (see attached).  In addition, all current and retired school system employees are invited to a free Thanksgiving lunch as guests of the board on a designated day in November.  This year’s Thanksgiving lunch will be held on Thursday, November 17. 
 
A motion is in order to approve the proclamation.
 
Rosman Forestry Team Wins Competition
The Rosman High School FFA senior forestry team won the western region forestry contest for the second year in a row.  Students competed in four areas:  saw timber estimation, forestry tool identification, disease practicum, and tree species identification.  Members of the championship team are Jeremiah Hooper, Cray McCall, Daniel Owen, and Shane Blythe.  Senior Jeremiah Hooper was also the overall winner of the entire competition, taking the top score out of 172 competitors. These students will go to compete at the state level in Raleigh in June of 2017.  The RHS junior team earned second place in their division.  Junior team members are Emma Galloway, Rebekah Merrill, Hunter Moody, Avery McNeely, and Meredith Maiken.  Heather McNeely is the RHS agriculture education teacher and FFA sponsor. 
 
 
For more good news from Transylvania County Schools, please visit us at:
 
Home Page:  www.tcsnc.org ǀ Facebook:  facebook.com/transylvaniaschools
Twitter:  twitter.com/transylvaniasch ǀ Flickr:  flickr.com/tcsnc
Instagram:  Instagram.com/transylvaniaschools ǀ YouTube:  youtube.com/tcsnc
Smartphone App:  Transylvania County Schools on Play Store and iTunes
SoundCloud:  soundcloud.com/transylvaniacountyschools
 
 
Public Attachments: 
PDF icon American Education Week Proclamation 2016.pdf
Groups audience: 
School Board

04. Former Students in the Military

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military.  The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day.  Additional names will be included as they are received.
 
 
Public Attachments: 
PDF icon Military List 10-17-16.pdf
Groups audience: 
School Board

05. Consent Agenda

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
X
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The following items are submitted for consent approval (see attached):
  1. Minutes of the July 18, 2016 closed session
  2. Minutes of the September 19, 2016 meeting
  3. Personnel report for October 17, 2016
A motion is in order to approve the consent agenda items.
 
 
Public Attachments: 
PDF icon Minutes 9-19-16.pdf
PDF icon Personnel Report 10-17-16.pdf
Groups audience: 
School Board

06. Instructional Update

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
X
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Dr. Jeremy Gibbs will provide a brief update on curriculum and instruction.  Dr. Gibbs plans to provide an instructional update with a different focus or theme at each monthly board meeting. 
 
 
 
Public Attachments: 
PDF icon BOE-InstructionUpdate-Presentation-Gibbs-17Oct2016 (1).pdf
Groups audience: 
School Board

07. Policy

Groups audience: 
School Board

A. 6000 Series (Part A): Support Services

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
X
Discussion
 
Operations and Support
X
 
 
 
At the September meeting, 12 new policies from the 6000 Series (Part A), Support Services, and 13 old polices and exhibits to be rescinded were presented as first-read information.  Since that time, substantial changes have been made to policy 6220, Operation of School Nutrition Services (see new language shown in blue).  Brian Weaver will discuss the policies and answer any questions you may have. 
 
A motion is in order to adopt the 12 new policies from the 6000 series and rescind the 13 old policies and exhibits as indicated below.
 
6000 Series (Part A):
Support Services
 
New Policies
(second read; adoption)
Old Policies
(second read; rescission)
6000
Support Services
 
 
6100
Goals of Student Health Services
JHC
Student Health Services and Requirements
6110
Organization of Student Health Services
6120
Student Health Services
JHCAA; JHCE; JHCE-R; JHCE-E(1); JHCE-E(2);
JHCE-E(3); JHCE-E(4);
JHCE-E(5)
Emergency Care for Injury and Sudden Illness; Care for School Children with Diabetes; Exhibits 1-5
6125
Administering Medicines to Students
JHCD; JHCD-E1; JHCD-E2
Administering Medicines to Students; Exhibits 1-2
6131
Do Not Resuscitate Orders
JHCF
Do Not Resuscitate Orders
4270/6145
Concussion and Head Injury
 
 
6200
Goals of School Nutrition Services
 
 
6210
Organization of School Nutrition Services
 
 
6220
Operation of School Nutrition Services
 
 
6225
Free and Reduced Price Meal Services
 
 
6230
School Meal and Competitive Food Standards
 
 
 
 
Public Attachments: 
PDF icon Policy 6000_new.pdf
PDF icon Policy 6100_new.pdf
PDF icon Policy 6110_new.pdf
PDF icon Policy 6120_new.pdf
PDF icon Policy 6125_new.pdf
PDF icon Policy 6131_new.pdf
PDF icon Policy 4270-6145_new.pdf
PDF icon Policy 6200_new.pdf
PDF icon Policy 6210_new.pdf
PDF icon Policy 6220_new.pdf
PDF icon Policy 6225_new.pdf
PDF icon Policy 6230_new.pdf
PDF icon Policy JHC_rescind.pdf
PDF icon Policy JHCAA_rescind.pdf
PDF icon Policy JHCD_rescind.pdf
PDF icon Exhibit JHCE-E(1)_rescind.pdf
PDF icon Exhibit JHCD-E2_rescind.pdf
PDF icon Policy JHCE_rescind.pdf
PDF icon Policy JHCE-R_rescind.pdf
PDF icon Exhibit JHCE-E(1)_rescind.pdf
PDF icon Exhibit JHCE-E(2)_rescind.pdf
PDF icon Exhibit JHCE-E(3)_rescind.pdf
PDF icon Exhibit JHCE-E(4)_rescind.pdf
PDF icon Exhibit JHCE-E(5)_rescind.pdf
PDF icon Policy JHCF_rescind.pdf
Groups audience: 
School Board

B. Policy 6140, Student Wellness

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
X
Discussion
 
Operations and Support
X
 
 
 
New policy 6140, Student Wellness, has been reviewed by the School Health Advisory Council and is being presented as first-read information.  Old policy JHCA, Student Wellness, is being recommended for rescission.  Action on these policies will be requested in November.   Mr. Weaver will discuss policy 6140 and answer any questions you may have.
 
A motion is in order to accept new policy 6140 and old policy JHCA as first-read information. 
 
6000 Series (Part A):
Support Services
New Policies
(first read; adoption in November)
Old Policies
(first read; rescission in November)
6140
Student Wellness
JHCA
Student Wellness
 
 
Public Attachments: 
PDF icon Policy 6140_new_OCT.pdf
PDF icon Policy JHCA_rescind_OCT.pdf
Groups audience: 
School Board

C. Fall 2016 PLS Updates

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The North Carolina School Boards Association recently released its Fall 2016 PLS Updates.  Some of the updates will be incorporated into new policies over the next few months; others are being addressed now as revisions to policies that were previously adopted by the board.  Twenty-four revised policies and one new policy* are being presented as first-read information.  Approval will be requested in November.  Mr. Weaver will discuss the policies and answer any questions you may have. 
 
*New policy 7601, Merit-Based Bonuses, is an optional template for use in developing either a policy or a plan.  The board will discuss merit-based bonuses later in the meeting. 
 
A motion is in order to accept the 25 policies indicated below as first-read information.  
 
Fall 2016 PLS Updates 
 
1310/4002
Parental Involvement
1320/3560
Title I Parent Involvement
2010
Board and Superintendent Relations
2220
Official School Spokesperson
3225/4312/7320
Technology Responsible Use
3320
School Trips
3460
Graduation Requirements
3620
Extracurricular Activities and Student Organizations
4040/7310
Staff-Student Relations
4110
Immunization and Health Requirements for School Admission
5000
Schools and the Community
5022
Registered Sex Offenders
5027/7275
Weapons and Explosives Prohibited
6524
Network Security
7130
Licensure
7241
Drug and Alcohol Testing of Commercial motor Vehicle Operators
7425
School Administrator Contracts
7430
Substitute Teachers
7601  NEW
Merit-Based Bonuses
7720
Employee Political Activities
7810
Evaluation of Licensed Employees
7811
Plans for Growth and Improvement of Licensed Employees
7820
Personnel Files
9110
Use and Selection of Architects, Engineers, Surveyors, and Construction Managers At Risk
9400
Sale, Disposal, and Lease of Board-Owned Real Property
 
 
Public Attachments: 
PDF icon Policy 1310-4002_revised.pdf
PDF icon Policy 1320-3560_revised.pdf
PDF icon Policy 2010_revised.pdf
PDF icon Policy 2220_revised.pdf
PDF icon Policy 3225-4312-7320_revised.pdf
PDF icon Policy 3320_revised.pdf
PDF icon Policy 3460_revised.pdf
PDF icon Policy 3620_revised.pdf
PDF icon Policy 4040-7310_revised.pdf
PDF icon Policy 5027-7275_revised.pdf
PDF icon Policy 4110_revised.pdf
PDF icon Policy 5000_revised.pdf
PDF icon Policy 5022_revised.pdf
PDF icon Policy 6524_revised.pdf
PDF icon Policy 7130_revised.pdf
PDF icon Policy 7241_revised.pdf
PDF icon Policy 7425_revised.pdf
PDF icon Policy 7430_revised.pdf
PDF icon Policy 7601_new.pdf
PDF icon Policy 7720_revised.pdf
PDF icon Policy 7810_revised.pdf
PDF icon Policy 7811_revised.pdf
PDF icon Policy 7820_revised.pdf
PDF icon Policy 9110_revised.pdf
PDF icon Policy 9400_revised.pdf
Groups audience: 
School Board

08. Merit-Based Bonus Plan

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
X
Operations and Support
X
 
 
 
At the last meeting, Dr. McDaris reported that Section 36.1A of the 2016-2017 Appropriations Act directs local school boards to develop policies to award merit bonuses to LEA personnel who are non-educators for 2016-2017 only.  Eligible non-educator personnel include school-based administrators, central office personnel, and noncertified personnel.  The bill directs local boards to come up with local policies or plans to guide how the merit-based bonuses are to be given out.  It prohibits across-the-board awards of the bonuses.  Local boards must report to DPI the details of how the funds are to be distributed by district and school.
 
The board directed Dr. McDaris and Mr. Weaver to develop at least two options for distribution of the merit bonuses and present them for first reads at the October meeting.  Mr. Weaver will present three options for the board’s consideration (see attached).  Dr. McDaris and Mr. Weaver will discuss the plans and answer any questions you may have. 
 
Approval of one of the merit-based bonus plans will be requested in November.     
 
 
Public Attachments: 
PDF icon Merit Pay Bonus Proposal 10-12-16.pdf
Groups audience: 
School Board

09. 6th Grade Athletics Plan

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
X
Operations and Support
X
 
 
 
At the last meeting, Dr. McDaris presented a draft plan for sixth grade eligibility and participation in interscholastic sports (except football).  The board had several questions and concerns and directed Dr. McDaris and Mr. Justice to further refine the plan and bring it to the board in October for potential approval.  A copy of the plan is attached.  Mr. Justice will be present to answer any questions you may have.     
 
The board may take action on the proposed sixth grade athletics plan. 
 
 
Public Attachments: 
PDF icon 6th Grade Athletic Participation Plan.pdf
Groups audience: 
School Board

10. Request for Authorization of School Trip

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
X
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Jim Leatherwood will present a request for the Brevard High School band to travel and perform on a Carnival Cruise ship during Spring Break 2017.  A copy of the request is attached along with board policy 3320, School Trips, and regulations 3320-R.  Mr. Leatherwood will discuss the proposed trip and answer any questions you may have.  School trips that require travel outside if the continental United States must be approved by the board upon recommendation by the superintendent or designee.  Dr. McDaris will make a recommendation at the November board meeting. 
 
 
Public Attachments: 
PDF icon BHS Band Trip Request.pdf
PDF icon 3320__School Trips.pdf
PDF icon 3320-R__School Trips.pdf
Groups audience: 
School Board

11. Report from NCSBA District 8 Fall Meeting

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Board members may give a brief report from the NCSBA District 8 Fall Meeting that was held on September 29, 2016 at Swain County High School. 
 
 
Groups audience: 
School Board

12. Superintendent's Update

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Dr. McDaris will give an update on current and emerging educational issues.
 
 
Groups audience: 
School Board

13. Important Dates

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
 
Oct. 19
Early dismissal - students
12:00 noon
 
Nov. 8
Election Day
 
 
Nov. 11
Veterans Day holiday
 
 
Nov. 16-18
NCSBA Annual Conference for Board Member Development
3 days
Greensboro
Nov. 21
REGULAR MEETING
6:30 p.m.
MEC
Nov. 23
Annual leave day (no students)
 
 
Nov. 24-25
Thanksgiving holidays
 
 
Dec. 19
REGULAR MEETING
6:30 p.m.
MEC
Dec. 21-22
Annual leave days (no students)
 
 
Dec. 23-Jan. 1
Christmas break
 
 
Jan. 16
Martin Luther King Jr. holiday
 
 
Jan. 17
REGULAR MEETING
6:30 p.m.
MEC
Jan. 23
Teacher workday (no students)
 
 
Jan. 24
Second semester begins
 
 
Jan. 30 – Feb. 2
TCS District Science Fair
 
Rogow Room
 
 
 
Groups audience: 
School Board

14. Public Comment

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board will provide a second opportunity for public comment. 
 
 
Groups audience: 
School Board

15. Other Items

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
An opportunity will be provided for other items from board members or staff.
 
 
Groups audience: 
School Board

V. Adjournment

Groups audience: 
School Board
Source URL: https://aws.nc.transylvania.schoolboard.net/node/4190