01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for May 1, 2017.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. Each month, a part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available for any individual or group to indicate their desire to address the board. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to five (5) minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than three (3) minutes per speaker. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

National Teacher Appreciation Week

The week of May 1-5, 2017 is designated as “Teacher Appreciation Week” across the nation. School and community organizations will have activities throughout the week to honor and thank teachers for all that they do. As a part of the celebration, the Transylvania County Association of Educators (TCAE) will hold its annual “Friends of Education” banquet on May 9 at 6:00 p.m. in the Rogow Room of the Transylvania County Library. The annual “Teacher of the Year” awards ceremony will be held on May 22 at 5:30 p.m. in the Rogow Room of the Transylvania County Library.

National Principals’ Day

May 1^st is recognized annually as National Principals’ Day, a time to honor the hard work and leadership of school principals everywhere. It is our opportunity to say “thank you” to these dedicated professionals and to share with the community all the great things that principals do to support the education of our students.

National School Nurses Day

Wednesday, May 10^th is National School Nurses Day. School nurses work with a complex array of school health issues included immunizations; health care screenings; hearing and vision testing; home accidents; diseases such as diabetes and asthma; student obesity; special needs such as tube feeding; preventing the spread of disease through blood exposure; and the fallout from mental, emotional, and social problems. For some students, the school nurse is the only health care professional they ever see. Join us in thanking our school nurses who rise to the challenge every day.

School Nutrition Employee Appreciation Week & School Lunch Hero Day

School Nutrition Employee Appreciation Week is May 1-5, 2017. Our school nutrition professionals deserve recognition because they do it all—preparing healthy meals for students, adhering to strict nutrition standards, navigating student food allergies, catering events (big and small)--and they do it with a smile. School Lunch Hero Day is Friday, May 5, and is the perfect time to say thank you to these hardworking superheroes in our school cafeterias.

Autism Awareness Month

April was National Autism Awareness Month, when schools across the nation and here at home promote autism acceptance through activities and events such as the autism awareness tee- shirts. In Transylvania County Schools, over 100 tee-shirts were purchased and worn on Fridays in April as a way to encourage everyone to become partners in the movement toward autism acceptance and appreciation. We thank our Exceptional Children teachers and staff for all they do to help students achieve and succeed.

BHS “Pride of the Hills” Earns Sweepstakes at MPA

Brevard High School Choir, “The Pride of the Hills,” received a rating of Sweepstakes at their recent Music Performance Adjudication (MPA) on April 6 at Brevard College. Chorus teacher Bart Gilleland called this year’s performance an immense accomplishment. “Of three scores we received in concert, the lowest was a 93 (out of 100), and the highest was a 98.” Brevard swept its category, getting straight 1’s (highest achievement) in concert, which combined with a 95 in sight-reading helped them attain the “sweepstakes” this year. Choirs are given comments and ratings of up to 20 points each in five key areas: Tone/Vocal Production, Intonation, Diction, Technique, and Interpretation. One of two pieces that a choir performs must come from a prescribed music list ranging from Class I (easiest) to Class VI (most challenging). Brevard consistently chooses repertoire in Class VI.

Several students also earned individual recognition for recent performances. Diana Bodie, Emily Sheffield, and Iris Deyman each received Superior (best rating) for solo work at the NC Music Educators Association Regional Solo/Ensemble competition on March 31. Bodie excelled with a perfect score. Additionally, Douglas Grimm was named top Bass I at the Honor Choir auditions in October. Candace Britt and Sabra Freeman earned seats in the All-Carolina 9th-10th grade honor choir. Sheffield, Bodie and Grimm also made it into the prestigious Mars Hill Honor Choir, Bodie and Grimm again earning perfect audition scores.

BHS Students Accepted to NCSSM

Two students from Brevard High School, Benji Dial and James Thompson, have been accepted to the North Carolina School of Science and Mathematics (NCSSM). The NCSSM is a two-year residential high school that is designed to challenge and inspire talented students with a strong aptitude and interest in math, science, engineering, and technology.

Regional Battle of the Books

T. C. Henderson School of Science and Technology competed in the Regional Battle of the Books at the Buncombe County Schools Central Office in Asheville on April 25. Out of 6 teams, TCH finished in 5^th place. Congratulations to the TCH team on their hard work and achievement.

Frank Patton Classic

Brevard High School hosted the first annual Frank Patton Classic track meet on April 11^th at the Frank Patton Track on the campus of Brevard College. Teams from seven schools, including Brevard, Rosman, T. C. Roberson, and Swain County competed in the meet. “Getting a full-fledged meet at this facility has long been a goal,” said Brevard head coach Philip Latter. “Every runner in Transylvania County is so grateful to Frank and Donna Patton for all they’ve done in making it happen. Without their donations, we’d still have a crumbling track and no places to jump or throw. Naming the meet in Frank’s honor was a no-brainer.” Thanks to two separate donations, the Frank Patton Track now features a state-of-the-art eight-lane synthetic surface, brand new long jump and triple jump pits, a new high jump mat, 80 hurdles, new starting blocks, and high quality throwing implements. The results have been immediate, as witnessed by the BHS women’s cross country team’s back-to-back 2A state championships and Noah Graham’s seven individual titles. Thank you, Mr. Patton!

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2017-05-01.pdf

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 5-01-17.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

Minutes of the April 3, 2017 meeting
Personnel report for May 1, 2017

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 4-03-17.pdf

Personnel Report 5-01-17.pdf

Groups audience:

School Board

06. Requests to Name Facilities

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Principal Tonya Treadway has submitted a proposal to name the new outdoor classroom at Pisgah Forest Elementary School "The Ranger Station" (see attached). School board policy 9300, Naming Facilities, states that the superintendent shall submit a recommended name to the board for approval. Dr. McDaris will make a recommendation.

A motion is in order to approve the superintendent’s recommendation for naming the PFES outdoor classroom.

Dr. McDaris will also present a request from Brevard Elementary School to name an interior area of the school the “Bud and Billie Lawing Interactive Art Gallery.” A description of the project is attached.

A motion is in order to approve the superintendent’s recommendation to name the Bud and Billie Lawing Interactive Art Gallery.

Public Attachments:

ProposalforNamingPFEOutdoorClassroomTheRangerStation.pdf

BESInteractiveArtGallery_article.pdf

9300__Naming Facilities.pdf

Groups audience:

School Board

07. Federal Grants: Notice of Intent to Apply

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Transylvania County Schools has given public notice of the following applications for federal grants that have been or will be submitted within the next 30 days. Audrey Reneau will answer any questions you may have.

IDEA Part B 611	Special Education programs for qualified students ages 5-21
IDEA Part B 619	Special Education programs for qualified students ages 3-5
Title I	Supplementary math and reading instruction for elementary students (poverty based)
Title II A: Improving Teacher Quality	Used for staff development, ensuring all professionals are highly qualified, and for class size reduction
Rural, Low Income Schools (RLIS)	Eligibility for RLIS if 20% or more of children ages 5-17 are from families with income below the poverty line.
Title III: Supplemental LIEP Services	Programs to promote education of Limited English Proficient students
Carl Perkins Act Grant	Programs for Career/Technical Education

Public Attachments:

Title 1 2017 Board Presentation.pdf

Groups audience:

School Board

08. Policy

Groups audience:

School Board

A. 4000 Series (Part A): Students

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Fourteen new policies from the 4000 Series, Part A (Students) and 13 old policies and exhibits were presented for first-read information at the April board meeting. No changes have been made since that time. Brian Weaver will request action on the policies and answer any questions you may have.

A motion is in order to adopt the 14 new policies from the 4000 Series (Students) and rescind the 13 old policies as presented below:

4000 Series (Part A): Students
New Policies (second read; adoption)		Old Policies (second read; rescission)
4000	Focus on Students
4003	Translating Policies for Students and Parents
4023	Education for Pregnant and Parenting Students	JFE/JFF	Pregnant, Parenting, and/or Married Students
4050	Children of Military Families
4100	Age Requirements for Initial Entry	JEC	School Admissions
4115	Behavior Standards for Transfer Students
4120	Domicile or Residence Requirements	JEC; JECB	School Admissions; Tuition Charge to Nonresident Students
4130	Discretionary Admission	JEC; JECB;	School Admissions; Tuition Charge to Nonresident Students
4135	Tuition for Discretionary Admissions	JECB	Tuition Charge to Nonresident Students
4152	Unsafe School Choice Transfer	JECBA; JECBA-R; JECBA-E	Student Transfers Under Safe Schools Requirements
4210	Release of Students from School
4220	Student Insurance Program	JHA; JHA-R	Student Athletic Insurance
4230	Communicable Diseases – Students	JHCC; JHCC-R; JHCC-E	Communicable Diseases
4260	Student Sex Offenders	ACAD; JFCL	Student Sex Offenders; Student Sex Offenders

Groups audience:

School Board

B. Spring 2017 PLS Updates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Twelve revised policies and one new policy from the Spring 2017 PLS Updates are presented as first-read information. Approval of the policies will be requested in June. Brian Weaver will discuss the policies and answer any questions you may have.

A motion is in order to accept the 12 revised policies and one new policy from the Spring 2017 PLS Updates as first-read information:

Spring 2017 PLS Updates
1310/4002	Parental Involvement
1320/3560	Title I Parent and Family Engagement
3410	Testing and Assessment Program
3420	Student Promotion and Accountability
3470/4305	Alternative Learning Programs/Schools
3640/5130	Student Voter Registration and Preregistration
4250/5075/7316	North Carolina Address Confidentiality Program
5008 (NEW)	Automated Phone and Text Messaging
5030	Community Use of Facilities
6140	Student Wellness
6320	Use of Student Transportation Services
6450	Purchase of Services
7930	Professional Employees: Demotion and Dismissal

Public Attachments:

Policy 1310-4002__revised.pdf

Policy 1320-3560__revised.pdf

Policy 3410_revised.pdf

Policy 3420_revised.pdf

Policy 3470-4305_revised.pdf

Policy 3640-5130_revised.pdf

Policy 4250-5075-7316_revised.pdf

Policy 5008_new.pdf

Policy 5030_revised.pdf

Policy 6140_revised.pdf

Policy 6320_revised.pdf

Policy 6450_revised.pdf

Policy 7930_revised.pdf

Groups audience:

School Board

09. Beginning Teacher Support Plan

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Recent changes in SBE Policy TCP-A-004, Policies on the Beginning Teacher Support Program, require LEAs to make revisions to their local Beginning Teacher Support Plan (BTSP).

The BTSP is a required, three-year induction program for beginning teachers. During the induction period, beginning teachers (BTs) are to have a formal orientation and mentor support. The goal of a teacher induction program is to provide a systematic structure of support for beginning teachers for the first three years of their careers as they attempt to gain their continuing license. Most of these revisions are due to changes in mentor eligibility requirements.

Brian Weaver will present the revised Beginning Teacher Support Plan and answer any questions you may have. The plan is attached for your review.

A motion is in order to approve the Beginning Teacher Support Plan as revised.

Public Attachments:

TCS_BTSPplan_2017_pendingBOEapproval.pdf

Groups audience:

School Board

10. FY18 Budget

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the FY18 budget request for approval. The recommended request is attached.

A motion is in order to approve the budget request for the 2017-2018 fiscal year.

Public Attachments:

FY18 Budget-3 Request to Commissioners 4-27-17.pdf

Groups audience:

School Board

11. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

12. Reports from NCSBA Spring Law Conference & "Say Yes" Site Visit

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mrs. McGaha will give a report from the NCSBA Spring Law Conference that she attended on April 27-28, 2017 in Raleigh, NC. Mr. Kiviniemi will give a report from the “Say Yes” Site Visit that he attended on April 27-28, 2017 in Buffalo, NY.

Groups audience:

School Board

13. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will resume its once-a-month meeting schedule in July. Meetings will be held at 6:30 p.m. on the third Monday of the month unless otherwise noted.

May 2	Taste of Transylvania	6:00 p.m.	Lumberyard
May 9	TCAE “Friends of Education” Banquet	6:00 p.m.	Rogow Room
May 15	REGULAR MEETING	6:30 p.m.	MEC
May 29	Annual leave day (no students)
May 18	TC Scholars’ Recognition Evening	5:30 p.m.	BHS
May 22	“Teacher of the Year” Awards Reception	5:30 p.m.	Rogow Room
June 5	REGULAR MEETING	6:30 p.m.	MEC
June 9	Last pupil day – 12 noon dismissal
June 9	Davidson River School Graduation	10:30 a.m.	DRS Lawn
June 9	Brevard High School Graduation	6:00 p.m.	Brevard Music Center
June 10	Rosman High School Graduation	10:00 a.m.	Brevard Music Center
June 12-16	Teacher workdays
June 19	4-day summer schedule begins
June 19	REGULAR MEETING	6:30 p.m.	MEC
July 17	REGULAR MEETING	6:30 p.m.	MEC

Groups audience:

School Board

14. Timeline for Superintendent's Annual Evaluation

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Policy 7805, Superintendent Evaluation (attached), states that the board has the responsibility to maintain and improve the quality of the administrative leadership of the school system. The primary method used to carry out this responsibility is to assist the superintendent in improving his or her effectiveness. To this end, the board shall annually evaluate the superintendent according to the process described in policy 7805. The following timeline is recommended for the 2016-2017 evaluation:

June 19	Superintendent provides self-assessment to the board. Board members receive individual copies of the evaluation instrument.
Prior to July 17	Board chair and vice chair meet with superintendent to discuss self-assessment.
Prior to July 17	Board members complete and return individual evaluations to board chair or vice chair.
July 17	Board members meet in closed session to prepare consensus evaluation.
August 21	Board meets with superintendent in closed session to discuss the consensus evaluation and agree upon performance goals and recommendations for the subsequent school year.

Public Attachments:

7805__Superintendent Evaluation.pdf

Groups audience:

School Board

15. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

16. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

Regular Meeting

I. Opening of Meeting

II. Business Items

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Former Students in the Military

05. Consent Agenda

06. Requests to Name Facilities

07. Federal Grants: Notice of Intent to Apply

08. Policy

A. 4000 Series (Part A): Students

B. Spring 2017 PLS Updates

09. Beginning Teacher Support Plan

10. FY18 Budget

11. Superintendent's Update

12. Reports from NCSBA Spring Law Conference & "Say Yes" Site Visit

13. Important Dates

14. Timeline for Superintendent's Annual Evaluation

15. Public Comment

16. Other Items

III. Adjourn