Regular Meeting

Dates:

Monday, June 5, 2017 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, June 5, 2017 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. The meeting is open to the public.

Groups audience:

School Board

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

School Board

II. Business Items

Groups audience:

School Board

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for June 5, 2017.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. Each month, a part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available for any individual or group to indicate their desire to address the board. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to five (5) minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than three (3) minutes per speaker. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

TCS Hosts Squirrel Box Derby

On Saturday, May 27, Transylvania County Schools hosted the 10^th Annual Squirrel Box Derby during the White Squirrel Festival in downtown Brevard. A number of school system employees volunteered their time and effort to help make the derby, always the highlight of the festival, a big success. This year’s running of the derby was made possible by the Brevard High School Band Association, which used it as a fundraiser. Along with the BHS band association, many community sponsors and partners helped to make the derby possible, including the Heart of Brevard, the Brevard High School Band Association, the Transylvania County Rescue Squad, Comporium Communications, State Farm Insurance, T. E. Allen Engineering, O.P. Taylor’s, Highline Ink, Dugan’s Pub, Lowe’s Home Improvement, and Charlie’s Tire Center. Special thanks go to Kevin Smith for his work coordinating the event!

RES Embraces “The Leader in Me”

Rosman Elementary School is excited to begin a journey helping children set goals for the future by moving towards becoming a “Leader in Me” school. The Leader in Me model begins with a powerful premise—every child possesses unique strengths and has the ability to be a leader—which shapes the views of staff to value and develop the whole child. The process integrates leadership development into existing programs, curricula and traditions, and serves as a foundational operating system for the school by improving relationships, transforming culture, and highly motivating staff and students (http://www.theleaderinme.org/footer-menu/q-a/). The next school year will be focused on staff training and implementation, with students learning more about the Leader in Me initiative throughout the 2018-2019 school year and beyond.

Educators of the Year 2017-2018

At the “Teacher of the Year” Awards Evening on May 22, Rebecca Green, BMS, was named as the Transylvania County District Teacher of the Year and Paula Fisher, DRS, was named as the Transylvania County District Teacher Assistant of the Year for 2017-2018. Congratulations to Ms. Green, Ms. Fisher, and all of the educators listed below who were recognized as the “best of the best” by their colleagues for 2017-2018. The district Teacher of the Year award is sponsored by First Citizens Bank of Brevard.

Student Services Person of the Year: Ashley Witt, PFES

Media/Technology Person of the Year: Vera Cubero, BHS

Principal of the Year: April Gaydosh, BES

Rookie of the Year: Jacob Osteen, RES

Teacher Assistants of the Year: Terri Upton, BES; Barbara Stewart, BHS; Karen Britt, BMS; Paula Fisher, DRS; Cindy Kiser, PFES; Tracy Owen, RES; Sandy O’Rourke, RHS; and Vickie Ayers, TCH

Teachers of the Year: Carol Martin, BES; Sara Plum, BHS; Rebecca Green, BMS; Arami Bolick-Moore, DRS; Laura Burgess, PFES; Anneme Suttles, RES; Patrick Chapman, RHS; Christine Glance, RMS; and Jennifer Corn, TCH

TC Scholars and Memorable Educators

On May 18, Transylvania County Schools honored 180 sophomores, juniors, and seniors and 35 individuals named as memorable educators by the class of 2017 at the 34^th Annual Transylvania County Schools Scholars Recognition Evening. The celebration began in the Brevard High School cafeteria with a delicious buffet provided by the TCS School Nutrition department, then moved to the auditorium for the presentation of academic awards, scholarship awards, and the naming of Junior Marshals for 2017. Our congratulations to all of the honorees!

The 2017 Friday Medal

The Friday Institute for Educational Innovation at NC State University’s College of Education honors significant, distinguished and enduring contributions to education through advocating innovation, advancing learning, and imparting inspiration. The Friday Medal is given annually to selected individuals who embody the mission and spirit of the Friday Institute. Past recipients include:

Judge Howard E. Manning, Jr., Former Superior Court Judge who oversaw enforcement of Leandro v. State of North Carolina
Hon. Bob Wise, President of the Alliance for Excellent Education and former Governor of West Virginia
Muriel Thomas Summers, Principal of A.B. Combs Leadership Elementary School and co-author of The Leader in Me
Dr. David H. Rose, faculty member at Harvard University and co-founder and chief education officer for the Center for Applied Special Technology (CAST)
Dr. Bill McNeal, Transformation School Coach in Durham and the 2004 National Superintendent of the Year
Hon. James B. Hunt, Jr., former Governor of the State of North Carolina

This year the Friday Medal will be awarded to innovative superintendents of rural North Carolina school districts. Dr. Jeff McDaris has been selected as one of the seven superintendents to receive the Friday Medal. The awards ceremony will be held on November 15, 2017 at the Friday Institute for Educational Innovation in Raleigh, NC. Congratulations, Dr. McDaris!

Darrin Hartness – Davie County

Anthony Jackson – Vance County

Jeff McDaris – Transylvania County

Jason Mason – Rutherford County

Lynn Moody – Rowan Salisbury

Patrick Miller – Greene County

Robert Taylor – Bladen County

Graduation 2017

Congratulations to all our 2017 graduates! All are invited to watch graduation live online, and view the archive after the ceremony, at the same link on our TCS YouTube channel. There are separate links for each ceremony at our YouTube page: http://youtube.com/tcsnc.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2017-06-05.pdf

Groups audience:

School Board

04. Recognition of Retirees 2016-2017

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

Each June, the Transylvania County Board of Education recognizes the employees of Transylvania County Schools who have retired or will be retiring during the current school year. Some of the retirees being recognized have spent their entire careers with the Transylvania County Schools, and some have worked in other school districts in addition to Transylvania. The 16 individuals being honored tonight represent a combined total of 337 years in public education. The board would like to offer its commendations and congratulations to the individuals named below in gratitude for their years of dedicated service to public education and the students of Transylvania County Schools.

Transylvania County Schools Retirees 2016-2017
Lynn Brockman-Gibson	Teacher	PFES	42 years
Brenda Campbell	School Nutrition Worker	RES	8 years
Ronnie English	Custodian	RMS/RHS	7 years
Shane Foreman	Custodian & Bus Driver	RES	7 years
Eva Gray	Teacher Assistant	PFES	22 years
Barbara Lovell	Office Support	TCH	10 years
Colleen Mackey	Teacher Assistant	PFES	30 years
Leigh Anne McJunkin	Bookkeeper	BHS	24 years
Tony Meachum	Principal	TCH	33 years
Robert Merrill	Custodian	BHS	6 years
Chris Miller	Teacher	BES	29 years
Sheila Mooney	School Counselor	DRS	18 years
Charles Pace	Custodian	BMS	15 years
Renee Pagano	Teacher	BMS	34 years
Doug Persek	Maintenance Technician	Plant Operations	19 years
Mike Shotwell	Teacher	BMS	33 years

The board also would like to recognize a special group of retirees who came out of retirement to serve in interim administrative roles in the school system during the 2016-2017 year. Thanks and appreciation go to the following individuals for their service to the Transylvania County Schools:

Tammy Bellefeuil, Interim Principal, BHS

Allen Credle, Interim Assistant Principal, BHS

Cathy Credle, Interim Principal, TCH

Virginia Haynes, Assistant Principal, BHS

Bill Parker, Interim Administrative Support, RES

The board will recess for a reception in honor of the 2016-2017 retirees.

Groups audience:

School Board

05. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 6-05-17.pdf

Groups audience:

School Board

06. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

Minutes of the May 15, 2017 meeting
Personnel report for June 5, 2017

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 5-15-17.pdf

Personnel Report 6-05-17.pdf

Groups audience:

School Board

07. School Nutrition Procurement Results 2017-2018

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The School Nutrition Procurement Plan calls for a list of goods and services that go out for bid to be provided to the board of education each year. Invitations for Bid (IFB) are utilized if the amount of purchase is more than $90,000. Requests for Proposals (RFP) are used when informal procurement procedures are followed for purchases under $90,000. A summary of the bid results for the 2017-2018 year is attached. Carolyn Barton will review the bids and answer any questions you may have.

A motion is in order to approve the School Nutrition bid results for 2017-2018.

Mrs. Barton will also give an update on lunch prices for 2017-2018. Prices will stay the same next year for student and adult lunches:

Student Breakfast (K-12)	Universal Free
Adult Breakfast	$1.50

Reduced Price Lunch (K-12)	$0.40 (federally mandated)
Elementary Lunch	$2.25
Middle/High Regular Lunch	$2.50
Extreme Meal Lunch	$2.75
Adult Lunch	$3.50

Public Attachments:

CN Bid Results for 2017-2018.pdf

Groups audience:

School Board

08. Policy

Groups audience:

School Board

A. Spring 2017 PLS Updates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Twelve revised policies and one new policy from the Spring 2017 PLS updates were presented as first-read information in May. There have been no changes to the policies. Brian Weaver will request approval of the policies and answer any questions you may have.

A motion is in order to approve the 12 revised policies and one new policy from the Spring 2017 PLS updates as presented.

Spring 2017 PLS Updates
1310/4002	Parental Involvement
1320/3560	Title I Parent and Family Engagement
3410	Testing and Assessment Program
3420	Student Promotion and Accountability
3470/4305	Alternative Learning Programs/Schools
3640/5130	Student Voter Registration and Preregistration
4250/5075/7316	North Carolina Address Confidentiality Program
5008 (NEW)	Automated Phone and Text Messaging
5030	Community Use of Facilities
6140	Student Wellness
6320	Use of Student Transportation Services
6450	Purchase of Services
7930	Professional Employees: Demotion and Dismissal

Public Attachments:

Policy 1310-4002__revised.pdf

Policy 1320-3560__revised.pdf

Policy 3410_revised.pdf

Policy 3420_revised.pdf

Policy 3470-4305_revised.pdf

Policy 3640-5130_revised.pdf

Policy 4250-5075-7316_revised.pdf

Policy 5008_new.pdf

Policy 5030_revised.pdf

Policy 6140_revised.pdf

Policy 6320_revised.pdf

Policy 6450_revised.pdf

Policy 7930_revised.pdf

Groups audience:

School Board

B. 4000 Series Part A: Students

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Four remaining new policies from the 4000 Series, Part A (Students) and five old policies are presented for first-read information. Brian Weaver will discuss the policies and answer any questions you may have. Approval of the policies will be requested at the next regular meeting.

A motion is in order to accept the 4 new policies from the 4000 Series (Students) and the 5 old policies listed below as first-read information.

4000 Series (Part A): Students
New Policies (first read; adoption in July)		Old Policies (first read; rescission in July)
4001	Equal Educational Opportunities	AC; AC-R; JB	Non-Discrimination; Equal Educational Opportunities
4125	Homeless Students
4150	School Assignment	JECBB; JECBB-R	Assignment of Students to Out-of-District Schools
4155	Assignment to Classes

Public Attachments:

Policy AC_rescind.pdf

Policy AC-R_rescind.pdf

Policy JB_rescind.pdf

Policy JECBB_rescind.pdf

Policy JECBB-R_rescind.pdf

Groups audience:

School Board

C. Policies 2110 and 2115

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Two policies have been revised in response to local legislation regarding board member elections and vacancies in Transylvania County. A copy of Session Law 2016-44, An Act to Change the Election Method of the Transylvania County Board of Education from Nonpartisan to Partisan, is attached. Mr. Weaver will discuss the policies and answer any questions you may have. Approval of the policies will be requested at the next regular meeting.

A motion is in order to accept the two revised policies listed below as first-read information.

Revised Policies Based on SL 2016-44
2110	Board Member Elections
2115	Unexpired Term Fulfillment

Public Attachments:

SL 2016-44.pdf

Policy 2110_revised.pdf

Policy 2115_revised.pdf

Groups audience:

School Board

09. CTE Plan 2017-2018

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

At the last meeting, Arleca Chapman presented the Career and Technical Education (CTE) plan for 2017-2018 as first-read information. The full strategic plan and performance results may be viewed online at http://ctelps.dpi.state.nc.us using the username “guest” and password “guest.” Ms. Chapman will answer any questions you may have.

A motion is in order to approve the Career and Technical Education Plan for 2017-2018.

Groups audience:

School Board

10. Safe Schools/Athletics Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Alan Justice will give an update on school safety and athletics for the 2016-2017 school year.

Groups audience:

School Board

11. FY18 Budget Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Mr. Barger and Dr. McDaris will present the most recent information on the 2017-2018 budget.

Groups audience:

School Board

12. FY18 Interim Budget Resolution

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Each June, the board must adopt an interim budget resolution in order to pay salaries and normal operating expenses for the period beginning July 1 until the adoption of the final budget resolution for the new fiscal year. The interim budget resolution for FY18 is attached.

A motion is in order to adopt the interim budget resolution for the 2017-2018 fiscal year.

Public Attachments:

FY18 Interim Budget Resolution.pdf

Groups audience:

School Board

13. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

14. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will resume its once-a-month meeting schedule in July. Meetings will be held at 6:30 p.m. on the third Monday of the month unless otherwise noted. Due to scheduling conflicts, the superintendent will recommend that the board consider canceling the June 19 meeting.

The board may take action to cancel the meeting on June 19, 2017.

June 6	Transportation Banquet	6:00 p.m.	Twin Dragons
June 9	Last pupil day – 12 noon dismissal
June 9	Davidson River School Graduation	10:00 a.m.	DRS Lawn
June 9	Brevard High School Graduation	6:00 p.m.	Brevard Music Center
June 10	Rosman High School Graduation	10:00 a.m.	Brevard Music Center
June 12-16	Teacher workdays
June 19	4-day summer schedule begins
June 19	REGULAR MEETING	6:30 p.m.	MEC
July 4	Independence Day holiday
July 17	REGULAR MEETING	6:30 p.m.	MEC

Groups audience:

School Board

15. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

16. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

III. Adjournment

Groups audience:

School Board