01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for June 20, 2016.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

N.C.G.S. §115C-51 states that local boards shall provide at least one period for public comment per month at a regular meeting of the board. A sign-up sheet is available for public comment. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to 5 minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than 3 minutes per speaker. Speakers will be asked to refrain from discussing specific individuals by name in accordance with the North Carolina Open Meetings Law. No solicitations will be allowed during public comment. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support

Youth Art Exhibit

On May 24, Brevard Elementary School 4^th grader, Abigail Malmin, attended a reception in Raleigh to see her painting, Cardinal on Vacation, added to the 2016 Youth Art Exhibit in the North Carolina Legislative Building. Abigail’s work was one of only 15 pieces chosen from a statewide pool of entries. Prior to her arrival in the state capital, Abigail had sent letters to Representative Chris Whitmire and Senator Tom Apadoca, stating that she and her family would be in Raleigh and that she would like to meet them. Each legislator took time out of their busy schedules to give the family a tour of the House and Senate Chambers. Abigail is the daughter of Kyle and Sarah Malmin of Brevard. Her sister and grandmother, along with BES art teacher, Pam Granger Gale, also attended the event.

National Technical Honor Society

Fifty-four high school students were inducted into the National Technical Honor Society (NTHS) at a ceremony held in the Rogow Room of the Transylvania County Library on April 20. To be eligible for membership in the NTHS, students must complete a Career/Technical Education (CTE) concentration, meet rigorous academic standards including a 3.0 or higher unweighted GPA, be an active member in a CTE student organization, be recommended by one or more CTE teachers, and demonstrate strong character and leadership traits. Students become “CTE concentrators” after completing four or more courses in a particular career-related pathway (Technology, Business, Agriculture, Family and Consumer Science, Marketing, Health Science, or Trades and Industry). CTE Director Arleca Chapman hosted the event, and reported that 73.2% of this year’s seniors completed one or more concentration areas, and over 99% of seniors had taken at least one CTE course. The graduation rate for CTE concentrators in Transylvania County Schools is 93%. The seniors inducted into the National Technical Honor Society received honor cords to wear at graduation.

RHS After Prom Lock-In

For the 15^th straight year, Rosman High School hosted its annual after prom lock-in at Brevard College’s Boshamer Gymnasium. The lock-in provides a fun-filled and safe environment for students and their guests. All RHS students are invited to attend the lock-in at no cost, whether they attended the prom or not. School resource officer and co-organizer Greg Stroup, co-organizer Julie Queen, and a number of volunteer chaperones hosted a couple of hundred kids for a night of activities that included basketball, dodgeball, soccer, movies, and LOTS of food--40 pizzas from Jets, and 200 biscuits from Bojangles, just to name a few! Fifty-two community sponsors donated cash, door prizes and items for drawings. Prizes ranged from a new bicycle, a dorm refrigerator, flat-screen TV, three kayaks, and GoPro cameras, to concert tickets, handbags, cowboy boots, and sunglasses. Many thanks to the organizers and staff of Rosman High School, the Transylvania County Sheriff’s Department, and the local businesses and organizations whose generosity and support helped make the 2016 lock-in a big success.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veteran’s Day and Memorial Day. One new name, Zachary Cozart, has been added to the list. Additional names will be included as they are received.

Public Attachments:

Military List 6-20-16.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

Minutes of the June 6, 2016 meeting
Personnel report for June 20, 2016

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 6-06-16.pdf

Personnel Report 6-20-16.pdf

Groups audience:

School Board

06. FY17 Interim Budget Resolution

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Each June, the Board must adopt an interim budget resolution in order to pay salaries and normal operating expenses for the period beginning July 1 until adoption of the final budget resolution. The interim budget resolution for FY17 is attached.

A motion is in order to adopt the interim budget resolution for the 2016-2017 fiscal year.

Public Attachments:

FY17 Interim Budget Resolution.pdf

Groups audience:

School Board

07. School Nutrition Procurement Results 2016-2017

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The School Nutrition Procurement Plan calls for a list of goods and services that go out for bid to be provided to the Board of Education each year. Invitations for Bid (IFB) are utilized if the amount of purchase is more than $90,000. Requests for Proposals (RFP) are used when informal procurement procedures are followed for purchases under $90,000. The bid results are attached. Carolyn Barton will review the bids and answer any questions you may have.

A motion is in order to approve the School Nutrition bid results for 2016-2017.

Public Attachments:

CN Bid Results for 2016-2017.pdf

Groups audience:

School Board

08. Technology Purchase

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Chris Whitlock will request approval of the purchase of replacement chromebooks for the 2016-2017 school year. The IT staff will be replacing all BMS student devices as well as all fifth grade equipment for the upcoming year. Board approval is needed as the purchase will be greater than $90,000. This will be a budgeted purchase in the recurring capital outlay budget. A bid summary is atttached. Mr. Whitlock will make a recommendation for approval.

A motion is in order to approve a bid for the purchase of replacement technology for the 2016-2017 school year.

Public Attachments:

Chromebook Bids.pdf

Groups audience:

School Board

09. AIG Plan 2016-2019

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

Audrey Reneau will present the Academically Intellectually Gifted (AIG) plan for 2016-2019. The AIG plan must be submitted to DPI by July 15. The components of the plan are attached. Ms. Reneau will answer any questions you may have.

A motion is in order to approve the AIG plan for 2016-2019.

Public Attachments:

1 AIG Standard 1- TCS Plan.pdf

2 AIG Standard 2 -TCS Plan.pdf

3 AIG Standard 3- TCS Plan.pdf

4 AIG Standard 4- TCS Plan.pdf

5 AIG Standard 5- TCS Plan.pdf

6 AIG Standard 6- TCS Plan.pdf

Contents-list of Appendix items for AIG Plan 2016-2019 - Google Docs.pdf

Decision for Non-Identification - Google Docs.pdf

DEP 6-8 Differentiated Education Plan - Google Docs.pdf

DEP 9-12 -Trajectory- template Google Docs.pdf

DEP K-5 Differentiated Education Plan - Google Docs.pdf

DRAFT TCS Identification Pathways 2016-2019 - Google Docs.pdf

Invitation to Conference - Google Docs.pdf

Knowledge and Skill Standards in Gifted Education for All Teachers - National Association for Gifted Children.pdf

LEA Transfer Parent Notification - Permission to Test - Google Docs.pdf

Minutes of Meetings to Resolve Disagreements - Google Docs.pdf

NAGC PreK-12 standards booklet.pdf

Parent Notification - Permission to Test - Google Docs.pdf

TAG Roles and Responsibilities - Google Docs.pdf

Withdrawal - Google Docs.pdf

Groups audience:

School Board

10.A. Policy: Facilities

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

At the May 16 meeting, 15 new policies from the 9000 Series: Facilities and 6 old policies to be rescinded were presented as first-read information. No changes have been made to the policies since that time. Dr. Jeremy Gibbs will address any questions you may have.

A motion is in order to approve the 15 new policies and rescind the 6 old policies listed below:

9000 Series: Facilities
New Policies (second read; adoption)		Old Policies (second read; rescission)
9000	Planning to Address Facility Needs	FEC	Facility Development Plans and Specifications
9010	Site Selection
9020	Facility Design	FEC	Facility Development Plans and Specifications
9030	Facility Construction	FEC	Facility Development Plans and Specifications
9110	Use and Selection of Architects, Engineers, Surveyors, and Construction Managers At Risk
9115	Prequalification of Bidders for Construction Projects
9120	Bidding for Construction Work
6441/9121	Bidders’ List
9125	Participation by Minority Businesses	FEF; FEF-R	Construction Contracts Bidding and Awards
9130	Supervision of Construction Contracts
9200	Care and Maintenance of Facilities	ECF	Energy Management
9205	Pest Management	ECD	Integrated Pest Management
9210	Care and Maintenance of Grounds and Outdoor Equipment
9220	Security of Facilities
9400	Sale, Disposal, and Lease of Board-Owned Real Property	FL	Retirement of Facilities

Groups audience:

School Board

10.B. Policy: Fiscal Management

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Nineteen new policies from the 8000 Series: Fiscal Management and six old policies to be rescinded are presented as first-read information. Action on the policies will be requested in July. Dr. Gibbs will answer any questions you may have.

A motion is in accept the policies identified below as first-read information:

8000 Series: Fiscal Management
New Policies (first read; adoption in July)		Old Policies (first read; rescission in July)
8000	Fiscal Goals	DA	Fiscal Management Goals
8100	Budget Planning and Adoption	DBD	Budget Planning
8110	Budget Resolution
8120 (custom)	Budget Amendments and Transfers	DBK	Budget Transfers and Amendments
8210	Grants and Funding for Special Projects
8220	Gifts and Requests
8230	Penalties, Fines, and Forfeitures
8300	Fiscal Management Standards	DA	Fiscal Management Goals
8310	Annual Independent Audit
8320	Depositories	DG	Depository of Funds
8325	Daily Deposits
8330	Facsimile Signatures
8340	Insurance
8341	Limited Claim Settlement	BG	Limited Claim Settlement
8350	Fixed Assets Inventory	DID	Inventories
8410	Individual School Accounts
8510	School Finance Officer
8520	School Treasurer
8530	Fidelity Bonds

Groups audience:

School Board

10.C. Policy 9300: Naming Facilities

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

At the April 18 meeting, the board accepted policy 9300, Naming Facilities, as first-read information. Board members were invited to send their questions, concerns, or comments about the policy to Dr. Gibbs or Dr. McDaris. A selection of naming policies from other school districts, a summary of past discussions on naming facilities, and an outline of the naming process for the Morris Education Center are attached for your information.

The board may take action to approve, revise or reject policy 9300, Naming Facilities.

Public Attachments:

Policy 9300_new.pdf

Naming Facilities Policies from Other Districts.pdf

Excerpts from Minutes_Naming Facilities.pdf

Dedication of the Morris Education Center.pdf

Groups audience:

School Board

11. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

12. Important Dates

Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will resume its once-a-month meeting schedule in July. Regular business meetings will be held on the third Monday of the month, unless otherwise noted.

Jun. 14-23	Summer School – Elementary		BES, PFES, RES, TCH
Jun. 15-30	Summer School - Middle		BMS, RMS
July 4	Holiday
July 18	Facilities Workshop	4:30 – 6:30 p.m.	MEC
July 18	REGULAR MEETING	6:30 p.m.	MEC
Aug. 15	REGULAR MEETING	6:30 p.m.	MEC
Aug. 18-19	Administrators’ Professional Development Retreat	2 days	North Carolina Center for the Advancement of Teaching (NCCAT)
Aug. 22	Regular 5-day schedule resumes
Aug. 22	New Teacher Orientation	8:30 – 4:00 p.m.	Gorges State Park Visitor Center
Aug. 22-26	Teacher workdays
Aug. 29	First student day

Groups audience:

School Board

13. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

14. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

II. Business Items

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Former Students in the Military

05. Consent Agenda

06. FY17 Interim Budget Resolution

07. School Nutrition Procurement Results 2016-2017

08. Technology Purchase

09. AIG Plan 2016-2019

10.A. Policy: Facilities

10.B. Policy: Fiscal Management

10.C. Policy 9300: Naming Facilities

11. Superintendent's Update

12. Important Dates

13. Public Comment

14. Other Items