Regular Meeting

Dates:

Monday, August 21, 2017 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, August 21, 2017 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. The meeting is open to the public.

Groups audience:

School Board

I. Opening of Meeting

Invocation

Pledge of Allegiance

Calll to Order

Welcome

Groups audience:

School Board

II. Business Items

Groups audience:

School Board

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for August 21, 2017.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. Each month, a part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available for any individual or group to indicate their desire to address the board. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to five (5) minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than three (3) minutes per speaker. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support

New Employee Orientation

The annual orientation session for new certified employees was held on Thursday, August 17 from 8-4 in the Rogow Room of the Transylvania County Library. The 19 attendees represented a 59% decrease in the number of newly hired certified employees for the 2017-2018 school year. Human Resources Director Brian Weaver and presenters Dr. Jeremy Gibbs, Kerry Putnam, Arleca Chapman, Tom Sweet, Kevin Smith, Alan Justice, Lt. Greg Stroup, and Sheriff David Mahoney covered topics such as the North Carolina Code of Ethics for Educators, employee handbook guidelines, curriculum update, federal programs update, community relations, NC Educator Evaluation System, beginning teacher support program, and the school resource officer program. Principals Audrey Reneau, Jeff Bailey, and Jason Ormsby were on hand to discuss expectations for staff at the elementary, middle, and high school levels.

TCS Eclipse Experience

The total solar eclipse on Monday, August 21 added a whole new level of energy and excitement to preparations for the first day of school on August 23. In anticipation of heavy traffic, TCS schools and the central office closed at 10:00 a.m. to allow staffers to safely travel home to watch this once-in-a-lifetime event with family members or to assist with events elsewhere throughout the county. Dr. McDaris designated Monday as a partial “virtual day,” with teachers having a homework assignment, just as students would on a snow day.

Getting students ready for Monday’s eclipse has been a summer-long activity, thanks to the support of the Chamber of Commerce and Transylvania County Tourism Development Authority (TCTDA), which donated nearly 2,000 pairs of safe and effective eclipse glasses for students. School Nutrition staff delivered glasses along with thousands of meals through feeding sites on the bus routes and at both public swimming pools. Glasses were also distributed via Backpack Buddies food packs and through partners such as Rise & Shine and the Boys & Girls Club of Transylvania County.

The Rosman community was a prime location for optimum viewing of the eclipse. Rosman High School teachers and students sold t-shirts, stickers, and limited edition posters to commemorate the eclipse and raised money to support the RHS Senior Trip and the building of a new art gallery at the school.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 8-21-17.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the July 11, July 17, and August 7, 2017 meetings
Personnel report for August 21, 2017
Non-faculty coaches for fall sports 2017

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 7-11-17.pdf

Minutes 7-17-17.pdf

Minutes 8-07-17.pdf

Non-Faculty Coaches_Fall 2017.pdf

Personnel Report 8-21-17.pdf

Groups audience:

School Board

06. FY17 Budget Amendments

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the following budget amendments for the 2016-2017 year (see attached) and answer any questions you may have:

Budget Amendment No. 1 – State Public School Fund
Budget Amendment No. 1 – Local Current Expense Fund
Budget Amendment No. 1 – Federal Grants Fund
Budget Amendment No. 1 – Capital Outlay Fund
Budget Amendment No. 1 – Restricted Grants Fund

Motions are in order to approve the FY17 budget amendments.

Public Attachments:

FY17 Budget Amendments.pdf

Groups audience:

School Board

07. FY18 Budget Resolution

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the final budget resolution for the 2017-2018 fiscal year. The FY18 budget resolution and supporting documents are attached for your review.

A motion is in order to approve the budget resolution for the 2017-2018 fiscal year.

Public Attachments:

FY18 Budget Resolution.pdf

FY18 Budget Documents.pdf

Groups audience:

School Board

08. Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

At the August 7 meeting, the board voted unanimously to seek a general obligation bond for school facility improvements to be placed on the November 2018 ballot (final amount to be determined). Dr. McDaris and Mr. Barger will give updates on the items that were discussed at the last meeting and discuss next steps.

The Local Government Commission (LGC) recommends a 120-day process for approval for a ballot measure. Each of these steps are required, including public hearings.

BOE passes resolution and makes a written request to the commissioners.
Basics of what the bond will cover are clarified.
County hires bond attorney.
County applies to the LGC with the costs of the bond.
LGC approves (assuming).
Measure is placed on ballot.
Public hearings and meetings held to promote the bond.
Measure passes or not at election.

Groups audience:

School Board

09. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

10. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Aug. 17-18 Aug. 21-22	Teacher workdays
Aug. 23	First student day
Sept. 4	Labor Day holiday
Sept. 18	REGULAR MEETING	6:30 p.m.	MEC
Sept. 20	Early dismissal – students	12:00 p.m.
Sept. 28	NCSBA District 8 Fall Meeting	4:00 – 8:00 p.m.	Nesbitt Discovery Academy
Oct. 11-13	NCSBA Fall Law Conference	3 days	Asheville
Oct. 16	REGULAR MEETING	6:30 p.m.	MEC
Oct. 18	Early dismissal – students	12:00 p.m.
Oct. 26-27	Teacher workdays
Nov. 10	Veterans Day holiday
Nov. 13-15	NCSBA Annual Conference for Board Member Development	3 days	Greensboro
Nov. 20	REGULAR MEETING	6:30 p.m.	MEC
Nov. 22	Annual leave day
Nov. 23-24	Thanksgiving holidays

Groups audience:

School Board

11. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

12. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

13. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Pursuant to N.C.G.S. § 143-318.11(a)(1) and 115C-319, the board will go into closed session to discuss (1) information that is not a public record (employee personnel files), and (2) a confidential personnel matter (superintendent’s annual evaluation).

A motion is in order to go into closed session.

Groups audience:

School Board

III. Adjournment

Groups audience:

School Board