01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for January 16, 2018.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. Each month, a part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available for any individual or group to indicate their desire to address the board. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to five (5) minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than three (3) minutes per speaker. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Isaac's Home

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mr. Mickey Robinson will give a presentation on Isaac’s Home, a housing initiative for displaced and/or homeless teens.

Groups audience:

School Board

04. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

School Board Appreciation Month

During the month of January, school districts across the country celebrate National School Board Appreciation Month as a way to commemorate the important contribution that school board members make to their communities. We would like to take this opportunity to say “thank you” to our dedicated school board members for all that they do every day.

NBPTS Certifications

Four Transylvania County Schools teachers have been awarded certification by the National Board for Professional Teaching Standards (NBPTS) in 2017-2018. Congratulations to Amanda Lewis (RMS), Kristy Ontko (RMS), Courtney Hagenau (BES), and Adria Hardy (BHS) for their hard work and dedication to excellence.

Scholastic Art Competition Winners

Congratulations to seven students from Brevard High School and Rosman High School for achievement in the 2018 Scholastic Art Competition. Their work will be on display at the Asheville Art Museum from January 27 through March 4. All of the regional winners will be honored on February 25 at the Diana Wortham Theater in Asheville. See the TCS website (www.tcsnc.org) for more information on their awards, including nominations to attend the National Ceremony and Exhibit in New York City. The artists are:

Madison Brinkley (RHS ’18):

Gold Key for “Roman Street” (drawing)

Honorable Mention for “Red Pair of Pears” (painting)

Honorable Mention for “Rufus the Rooster” (painting)

Honorable Mention for “Looking Glass Falls” (painting)

Korinne Hawk (RHS ’18):

Gold Key & American Vision Nomination for “Blue Heron” (painting)

Silver Key for “Ugly Duck” (Painting)

Abby Buchanan (RHS ’18):

Honorable Mention for “Nature's Poetry” (Mixed Media)

Honorable Mention for “Arbor Vitae” (painting with encaustic wax finish)

Casey O'Shields (RHS ’19):

Honorable Mention for “Ricken the Kicken' Chicken” (drawing)

Honorable Mention for “Spherical Illusion” (painting-spray paint weave)

Julia Lusk (BHS ’20):

Honorable Mention for “Deep Search“ (Illustration)

Hazel Freeman (BHS ’18):

Honorable Mention for “Living Painting“ (Photography)

Sarah (Sadie) Tynch (BHS ’19):

Silver Key for “Paris Market” (Watercolor Painting)

Grant Award to Study Medieval Spain

Congratulations to Davidson River School teacher Joe Russo who has been awarded a teacher professional development grant from the Southeast Regional Middle East and Islamic Studies Society to travel to and participate in a Medieval Spain experience this summer. He will participate in a guided tour of the lands of Al-Andalus from June 8-19 with on-the-ground explorations of Christians, Muslims, and Jews in Medieval Southern Spain. Mr. Russo will share his experiences with his students and other social studies teachers in the state.

#BaldwinPirates

In October, Sarah Baldwin’s third grade class at Brevard Elementary School began making “flat pirates” in art class to send out to people they know. As new sightings of the flat pirates occur all over the world (photos sent to Sarah via email, or posted on Twitter), sponsors/donors give money to hurricane relief in Puerto Rico. Hats off to #BaldwinPirates for using social media for #improvinglives one pirate at a time.

NCSPRA 2017 Blue Ribbon Awards

Congratulations to School-Community Relations Coordinator Kevin Smith for being named a 2017 Blue Ribbon Award winner by the North Carolina School Public Relations Association (NCSPRA). Awards will be presented at the NCSPRA Blue Ribbon Awards Brunch on January 26 at the O. Henry Hotel in Greensboro. The award-winning submissions are:

Digital Media Equipment:

“BHS Principal Rocks the Drums” – Gold Award

Electronic Media:

“Love the Bus 2017” – Gold Award

“Teacher of the Year Videos” – Bronze Award

Photography:

“Rosman @ Brevard: County Schools Faceoff” – Silver Award

Summer Feeding Ranks 6^th Highest in NC

School Nutrition Director Carolyn Barton recently learned that in terms of reaching the highest percentage of needy students during the summer of 2017, the Transylvania County Schools summer feeding program ranked 6^th highest in the state. Swain, Northampton, Halifax, and Durham counties ranked 1-4. Orange, Transylvania, and Edgecombe were 5-7. Mrs. Barton credits the addition of bus routes for pushing the program over the 20% mark in reaching students. A map showing a breakdown of the summer feeding programs statewide is attached for your information.

RHS Makes Attendance Gains

Based on research by student advocate Mary Ramey, at the end of December last year (2016-2017), Rosman High School had 241 students with over 5 absences. At the same point this year (2017-2018), RHS had 105 students with five or more absences. Principal Jason Ormsby said, “We feel that we raised our expectations for our students, and they accepted the challenge. With fewer people missing school, this should have a positive impact on the quality of education the student receives with more class time. I am proud of Mary Ramey and the staff for their hard work and dedication to the students of RHS.”

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

2017 Summer Nutrition Programs.pdf

Good News Report 2018-01-16.pdf

Groups audience:

School Board

05. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 1-16-18.pdf

Groups audience:

School Board

06. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the December 14, 2017 meeting
Minutes of the December 18, 2017 meeting
Personnel report for January 16, 2018

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 12-14-17.pdf

Minutes 12-18-17.pdf

Personnel Report 1-16-18.pdf

Groups audience:

School Board

07. Policy

Groups audience:

School Board

A. 4000 Series, B & C (Sect. 3)

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Three new policies from the 4000 Series (Students) Parts B and C and five old policies were presented as first-read information in December. Policy 4318 has been revised since that time; there have been no changes to the other two policies. Brian Weaver will review the policies and answer any questions you may have.

A motion is in order to adopt the three new policies from the 4000 Series and rescind the five old policies as listed below:

4000 Series (Parts B and C): Students
New Policies (second read; adoption)		Old Policies (second read; rescission)
4316	Student Dress Code	JFCE	Student Dress Code
4318	Use of Wireless Communication Devices	JI	Wireless Communication and Electronic Devices
4400	Attendance	IKEA; JE; JE-R	Procedures for Making Up Excessive Absences – Middle/High School; Student Attendance; Student Attendance

Public Attachments:

Policy 4316_new.pdf

Policy 4318_new.pdf

Policy 4400_new.pdf

Policy IKEA_rescind.pdf

Policy JE_rescind.pdf

Policy JE-R_rescind.pdf

Policy JFCE_rescind.pdf

Policy JI_rescind.pdf

Groups audience:

School Board

B. Fall 2017 PLS Updates (Set 1)

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Forty policies have been revised and one policy is recommended for rescission based on the Fall 2017 PLS Updates (Set 1). This group includes both minor and substantive policy changes. Mr. Weaver will review the policies and answer any questions you may have. Approval of the 40 revised policies and rescission of policy 6440 will be requested in February.

A motion is in order to accept the 41 policies listed below as first-read information:

Fall 2017 PLS Updates (Set 1): (first read; approval/rescission in February)
1310/4002	Parental Involvement
1510/4200/7270	School Safety
2310	Public Participation at Board Meetings
2400	Board Policies
3000	Goals and Objectives of the Educational Program
3100	Curriculum Development
3110	Innovation in Curriculum and Instruction
3220	Technology in the Educational Program
3230/7330	Copyright Compliance
3300	School Calendar and Time for Learning
3460	Graduation Requirements
3530	Citizenship and Character Education
3540	Comprehensive Health Education Program
4040/7310	Staff-Student Relations
4155	Assignment to Classes
4240/7312	Child Abuse – Reports and Investigations
4600	Student Fees
6125	Administering Medicines to Students
6321	Bus Routes
6340	Transportation Service/Vehicle Contracts
6420	Contracts with the Board
6430	State Purchasing Requirements for Equipment, Materials, and Supplies
6440 for rescission	~~Local Purchasing Requirements for Equipment, Materials, and Supplies~~
6442	Vendor Lists
6450	Purchase of Services
6520	Use of Equipment, Materials, and Supplies
6560	Disposal of Surplus Property
7130	Licensure
7240	Drug-Free and Alcohol-Free Workplace
7510	Leave
7530	Military Leave
7810	Evaluation of Licensed Employees
7900	Resignation
7930	Professional Employees: Demotion and Dismissal
7940	Classified Employees: Suspension and Dismissal
8210	Grants and Funding for Special Projects
8510	School Finance Officer
9110	Use and Selection of Architects, Engineers, Surveyors, and Construction Managers At Risk
9115	Prequalification of Bidders for Construction Projects
9120	Bidding for Construction Work
9400	Sale, Disposal, and Lease of Board-Owned Real Property

Public Attachments:

Policy 1310-4002_revised.pdf

Policy 1510-4200-7270_revised.pdf

Policy 2310_revised.pdf

Policy 2400_revised.pdf

Policy 3000_revised.pdf

Policy 3100_revised.pdf

Policy 3110_revised.pdf

Policy 3220_revised.pdf

Policy 3230-7330_revised.pdf

Policy 3300_revised.pdf

Policy 3460_revised.pdf

Policy 3530_revised.pdf

Policy 3540_revised.pdf

Policy 4040-7310_revised.pdf

Policy 4155_revised.pdf

Policy 4240-7312_revised.pdf

Policy 4600_revised.pdf

Policy 6125_revised.pdf

Policy 6321_revised.pdf

Policy 6340_revised.pdf

Policy 6420_revised.pdf

Policy 6430_revised.pdf

Policy 6440_rescind.pdf

Policy 6442_revised.pdf

Policy 6450_revised.pdf

Policy 6520_revised.pdf

Policy 6560_revised.pdf

Policy 7130_revised.pdf

Policy 7240_revised.pdf

Policy 7510_revised.pdf

Policy 7530_revised.pdf

Policy 7810_revised.pdf

Policy 7900_revised.pdf

Policy 7930_revised.pdf

Policy 7940_revised.pdf

Policy 8210_revised.pdf

Policy 8510_revised.pdf

Policy 9110_revised.pdf

Policy 9115_revised.pdf

Policy 9120_revised.pdf

Policy 9400_revised.pdf

Groups audience:

School Board

C. Fall 2017 PLS Updates (Set 2)

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Twenty-five policies from the Fall 2017 PLS Updates (Set 2) have been revised based on the State Board of Education’s recent restructuring of its policy identification codes. The changes are technical in nature, affecting only the citations to SBE policies within the text and/or legal references of the policies. There are no substantive changes to any of the policies in this set of updates. Board policy 2440 gives the superintendent “the authority to make to any existing policies technical and conforming changes necessitated by changes in state and federal law. Such changes are effective immediately subject to ratification by the board at its next regular meeting.”

A motion is in order to ratify technical revisions made to the 25 policies listed below:

Fall 2017 PLS Updates (Set 2): Technical Changes
1610/7800	Professional and Staff Development
3101	Dual Enrollment
3102	Online Instruction
3115	Curriculum and Instructional Guides
3130	Grouping for Instruction
3200	Selection of Instructional Materials
3210	Parental Inspection of and Objection to Instructional Materials
3400	Evaluation of Student Progress
3405	Students At Risk of Academic Failure
3410	Testing and Assessment Program
3420	Student Promotion and Accountability
3430	School Improvement Plan
3431	Conflict Resolution
3450	Class Rankings
3640/5130	Student Voter Registration and Preregistration
5000	Schools and the Community
5026/7250	Smoking and Tobacco Products
6120	Student Health Services
6220	Operation of School Nutrition Services
6230	School Meal and Competitive Foods Standards
6410	Organization of the Purchasing Function
6524	Network Security
6530	Resource Conservation
7335	Employee Use of Social Media
9010	Site Selection

Groups audience:

School Board

D. Special Updates: SBE Technical Changes

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Twenty-three policies have been revised based on the State Board of Education’s recent restructuring of its policy identification codes. The changes are technical in nature, affecting only the citations to SBE policies within the text and/or legal references of the policies. There are no substantive changes to any of the policies in this special update. Board policy 2440 gives the superintendent “the authority to make to any existing policies technical and conforming changes necessitated by changes in state and federal law. Such changes are effective immediately subject to ratification by the board at its next regular meeting.”

A motion is in order to ratify technical revisions made to the 23 policies listed below:

Special Policy Updates: SBE Policy Citations
1710/4021/7230	Prohibition Against Discrimination, Harassment, and Bullying
3320	School Trips
3520	Special Education Programs/Rights of Students with Disabilities
3610	Counseling Program
3620	Extracurricular Activities and Student Organizations
4100	Age Requirements for Initial Entry
4120	Domicile or Residence Requirements
4152	Unsafe School Choice Transfer
4201/7271	Injury and Loss Prevention
4270/6145	Concussion and Head Injury
6200	Goals of Student Nutrition Services
6305	Safety and Student Transportation Services
6306	School Bus Idling
6315	Drivers
6322	Student Assignment to Buses
7100	Recruitment and Selection of Personnel
7265	Occupational Exposure to Hazardous Chemicals in Science Laboratories
7405	Extracurricular and Non-Instructional Duties
7410	Teacher Contracts
7430	Substitute Teachers
7635	Return to Work
7811	Plans for Growth and Improvement of Licensed Employees
9020	Facility Design

Groups audience:

School Board

08. Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

In August, the board voted to seek a general obligation bond for school facility improvements to be placed on the November 2018 ballot (final amount to be determined). At the December meeting, the board selected Clark Nexsen as its architectural firm for further work in regard to the master facilities plan and potential bond. The board will discuss next steps.

As a reminder, the Local Government Commission (LGC) recommends a 120-day process for approval for a ballot measure. Each of these steps are required, including public hearings.

BOE passes resolution and makes a written request to the commissioners.
Basics of what the bond will cover are clarified.
County hires bond attorney.
County applies to the LGC with the costs of the bond.
LGC approves (assuming).
Measure is placed on ballot.
Public hearings and meetings held to promote the bond.
Measure passes or not at election.

Groups audience:

School Board

09. Topics for Work Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will hold a planning work session on Monday, February 5, 2018 at the Morris Education Center beginning at 5:30 p.m. A light supper will be provided. The following topics have been suggested for the work session:

Master facilities plan
Bond & capital funding
FY19 budget
Class size legislation & enhancement teachers

Board members may suggest other topics for discussion.

Groups audience:

School Board

10. School Facility Tours

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

As a part of its annual budget process, the board typically schedules two days in January or February to visit schools and evaluate facility needs. The board may discuss school facility tours for 2018 and potential dates.

Groups audience:

School Board

11. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

12. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will resume its twice-a-month meeting schedule in February 2018. Meetings will be held on the first and third Mondays of the month at 6:30 p.m. at the Morris Education Center, unless otherwise noted.

Jan. 17	Second semester begins
Jan. 23-25	TCS Annual Science Fair/Expo		TC Library Rogow Room
Feb. 5	PLANNING WORK SESSION	5:30 p.m.	MEC
Feb. 19	Teacher workday
Feb. 19	REGULAR MEETING	6:30 p.m.	MEC
Mar. 5	REGULAR MEETING	6:30 p.m.	MEC
Mar. 7	Early release – students	12:00 p.m.
Mar. 19	REGULAR MEETING	6:30 p.m.	MEC
Mar. 23	Teacher workday
Mar. 30	Annual leave day
Apr. 2-6	Spring break

Groups audience:

School Board

13. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

14. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for other items from board members or staff.

Groups audience:

School Board

II. Business Items

01. Approval of Agenda

02. Public Comment

03. Isaac's Home

04. Good News Report

05. Former Students in the Military

06. Consent Agenda

07. Policy

A. 4000 Series, B & C (Sect. 3)

B. Fall 2017 PLS Updates (Set 1)

C. Fall 2017 PLS Updates (Set 2)

D. Special Updates: SBE Technical Changes

08. Bond Update

09. Topics for Work Session

10. School Facility Tours

11. Superintendent's Update

12. Important Dates

13. Public Comment

14. Other Items