01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for February 19, 2018.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. Each month, a part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available for any individual or group to indicate their desire to address the board. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to five (5) minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than three (3) minutes per speaker. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

TCS Science Fair/Expo

Congratulations to the following winners of the 2018 Transylvania County Schools District Science Fair/Expo that was held January 23-25 at the Transylvania County Library:

SENIOR DIVISION

All of these projects are from Brevard High School:

Biological Science A

1st Place - John Nguyen, Nicole Rideout and Matthew Bailey: Antimicrobial Activity of Endophytes Isolated from Transylvania County Spray Cliff Plants

2nd Place - Ingrid Findlay: Evaluation of Fermented Beverages Produced by Yeast Isolated from Bee Bread

3rd Place - Emily Trusler and Cullen Duval: Isolation of Entomopathogenic Fungi From Mosquito Larvae and Evaluation of Potential for Mosquito Contro

Honorable Mention - Bain Brown, Hannah Lenze and Carly Tabor: The Isolation and Identification of Entomopathogenic Fungi from Megacopta cribraria in Transylvania County

Biological Science B

1st Place - Chase Bishop and Fritz Ruppert: Novel Method for Determining Culex quinquefasciatus Behavioural Response to Acoustic Stimuli Through a Split-Tube Design

2nd Place - Candace Britt: The Effect of Music on Working Memory in High School Students

ELEMENTARY DIVISION

Rosman Elementary:

Biological Science A

1st Place - Rebecca Queen and Tristian Powell: Color Changing Carnations

Black History Month

The month of February is celebrated as Black History Month in the United States, Canada, and the United Kingdom. Classrooms everywhere have activities throughout the month to commemorate the important people and events of the Civil Rights movement and the contributions and accomplishments of African-Americans in every area of endeavor in history.

National School Counseling Week

National School Counseling Week 2018, “Helping Students Reach for the Stars,” was celebrated during the week of February 5-9 to recognize the unique contribution of school counselors within our nation’s schools. Join us in celebrating our skilled and dedicated school counselors for all that they do to help students explore their potential and achieve success in school and beyond.

“Love the Bus” / School Bus Driver Appreciation Week

Nationally, February is “Love the Bus” month; and in North Carolina, February 13-17 was proclaimed by the Governor as School Bus Driver Appreciation Week. School bus drivers must complete rigorous training and certification standards, and student safety is their top priority. In North Carolina, more than 800,000 students board over 13,000 school buses each day. Nationwide, school buses represent 25 percent of the miles traveled by students, but they account for fewer than 4 percent of the injuries that occur during students’ commutes to and from school. We thank our bus drivers for all they do to keep students safe. Parents, teachers, and children are encouraged to visit the American School Bus Council’s website http://www.americanschoolbuscouncil.org/love-the-bus/stories-from-the-road to share stories about their favorite bus drivers and make interactive or printed valentines to give to their bus driver.

2018 Taste of Transylvania

The seventh annual “Taste of Transylvania” will be held on May 1, 2018 to raise funds in support of the Transylvania County Schools Education Foundation (TCSEF) mini-grant program, a competitive process that awards money each year to classroom and enrichment projects. For the 2017-208 year, the TCSEF awarded $18,000 in competitive grants to TCS teachers.

CompTIA Security+ Certification

Congratulations to Chris Lambert, WAN engineer, for earning CompTIA Security+ certification. With the massive amounts of data transmitted and stored on computer networks, it is essential to have strong security practices in place. CompTIA is a globally recognized credential that serves as the benchmark in industry and government IT risk mitigation. Mr. Lambert attended a week-long training class and put in countless hours studying for the certification exam.

RHS Health Science Teacher Among Top in State

NCDPI Health Science Education Consultant Ashley Orr recently recognized Stephanie Ramsey at Rosman High School for being one of the top health science teachers in the state. Her students scored in the top 3 for the region in 14 of the 25 course standards for first semester. Congratulations to Ms. Ramsey for her outstanding work!

Standard 2.02, Understand the functions and disorders of the circulatory system

State: 48.32; Region: 50.22; Ramsey: 77.14

Standard 2.07, Remember the structures of the digestive system

State: 46.45; Region: 49.18; Ramsey: 82.14

Standard 3.02, Understand the functions disorders of the nervous system

State: 49.72; Region 49.81; Ramsey: 66.33

Standard 3.05, Remember the structures of the integumentary system

State: 33.63; Region: 35.37; Ramsey: 67.86

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. One new name, Lori Whitmire, has been added to the list. Additional names will be included as they are received.

Public Attachments:

Military List 2-19-18.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the January 16, 2018 meeting
Personnel report for February 19, 2018
Non-faculty coaches for spring sports 2018

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 1-16-18.pdf

Non-Faculty Coaches_Spring 2018.pdf

Personnel Report 2-19-18.pdf

Groups audience:

School Board

06. Instructional Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Jeremy Gibbs will give an update on curriculum and instruction.

Groups audience:

School Board

07. School Calendar 2018-2019

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The recommended calendar for the 2018-2019 school year (attached) is presented for review and approval. Brian Weaver will discuss the calendar committee’s work and answer any questions you may have. Key points include:

Start Date: Same as this year. Feedback from the committee was that a Wednesday start was very popular, and it was recommended to keep a mid-week start.

Early Release Days for PD: This is the most dramatic difference in the calendar. There was a very strong consensus from the committee to move these days to Friday. Feedback from parents and staff included:

Henderson County and Buncombe County Schools have their early releases on Fridays and it does not seem to affect attendance.
Parents feel that daycare would be easier for them on Friday afternoons since they could more easily take off at the end of the week as opposed to the middle of a week. It would also allow for family getaways on the weekend.
It is difficult for elementary students to have a mid-week disruption in their routine/schedule.
How do we know that Fridays will/will not work unless we try?

Semester Length: It was important to high school representatives that we make each semester equal in length. This draft has 90-day semesters.

Spring Break: We matched the week with Blue Ridge Community College since many of our students take classes there. This week also matches with Henderson County Public Schools.

Teacher Workdays: January 2 is a workday again. The committee had a strong desire to keep this day as a non-student day.

A motion is in order to approve the school calendar for 2018-2019.

Public Attachments:

2018-2019 TCS Draft Calendar.pdf

Groups audience:

School Board

08. Policy

Groups audience:

School Board

A. 4000 Series, B & C (Sect. 3)

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Postponed from January:

Three new policies from the 4000 Series (Students) and five old policies were presented as first-read information in December. Policy 4318 has been revised based on board member feedback; there have been no changes to policies 4316 or 4400. Brian Weaver will review the changes to policy 4318 and answer any questions you may have.

A motion is in order to adopt the three new policies from the 4000 Series and rescind the five old policies as listed below:

4000 Series (Parts B and C): Students
New Policies (second read; adoption)		Old Policies (second read; rescission)
4316	Student Dress Code	JFCE	Student Dress Code
4318	Use of Wireless Communication Devices	JI	Wireless Communication and Electronic Devices
4400	Attendance	IKEA; JE; JE-R	Procedures for Making Up Excessive Absences – Middle/High School; Student Attendance; Student Attendance

Public Attachments:

Policy 4316_new.pdf

Policy 4318_new.pdf

Policy 4400_new.pdf

Policy IKEA_rescind.pdf

Policy JE_rescind.pdf

Policy JE-R_rescind.pdf

Policy JFCE_rescind.pdf

Policy JI_rescind.pdf

Groups audience:

School Board

B. Fall 2017 PLS Updates (Set 1)

Policy: Fall 2017 PLS Updates (Set 1)

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Postponed from January:

Forty policies have been revised and one policy is recommended for rescission based on the Fall 2017 PLS Updates (Set 1). This group includes both minor and substantive policy changes. Policy 3220 has been further revised based on board member feedback. Mr. Weaver will discuss the policies and answer any questions you may have. Action on the policies will be requested in March.

A motion is in order to accept the 41 policies listed below as first-read information:

Fall 2017 PLS Updates (Set 1): (first read; approval/rescission in March)
1310/4002	Parental Involvement
1510/4200/7270	School Safety
2310	Public Participation at Board Meetings
2400	Board Policies
3000	Goals and Objectives of the Educational Program
3100	Curriculum Development
3110	Innovation in Curriculum and Instruction
3220	Technology in the Educational Program
3230/7330	Copyright Compliance
3300	School Calendar and Time for Learning
3460	Graduation Requirements
3530	Citizenship and Character Education
3540	Comprehensive Health Education Program
4040/7310	Staff-Student Relations
4155	Assignment to Classes
4240/7312	Child Abuse – Reports and Investigations
4600	Student Fees
6125	Administering Medicines to Students
6321	Bus Routes
6340	Transportation Service/Vehicle Contracts
6420	Contracts with the Board
6430	State Purchasing Requirements for Equipment, Materials, and Supplies
6440 for rescission	~~Local Purchasing Requirements for Equipment, Materials, and Supplies~~
6442	Vendor Lists
6450	Purchase of Services
6520	Use of Equipment, Materials, and Supplies
6560	Disposal of Surplus Property
7130	Licensure
7240	Drug-Free and Alcohol-Free Workplace
7510	Leave
7530	Military Leave
7810	Evaluation of Licensed Employees
7900	Resignation
7930	Professional Employees: Demotion and Dismissal
7940	Classified Employees: Suspension and Dismissal
8210	Grants and Funding for Special Projects
8510	School Finance Officer
9110	Use and Selection of Architects, Engineers, Surveyors, and Construction Managers At Risk
9115	Prequalification of Bidders for Construction Projects
9120	Bidding for Construction Work
9400	Sale, Disposal, and Lease of Board-Owned Real Property

Public Attachments:

Policy 1310-4002_revised.pdf

Policy 1510-4200-7270_revised.pdf

Policy 2310_revised.pdf

Policy 2400_revised.pdf

Policy 3000_revised.pdf

Policy 3100_revised.pdf

Policy 3110_revised.pdf

Policy 3220_revised.pdf

Policy 3230-7330_revised.pdf

Policy 3300_revised.pdf

Policy 3460_revised.pdf

Policy 3540_revised.pdf

Policy 3530_revised.pdf

Policy 4040-7310_revised.pdf

Policy 4155_revised.pdf

Policy 4240-7312_revised.pdf

Policy 4600_revised.pdf

Policy 6125_revised.pdf

Policy 6321_revised.pdf

Policy 6340_revised.pdf

Policy 6420_revised.pdf

Policy 6430_revised.pdf

Policy 6440_rescind.pdf

Policy 6442_revised.pdf

Policy 6450_revised.pdf

Policy 6520_revised.pdf

Policy 6560_revised.pdf

Policy 7130_revised.pdf

Policy 7240_revised.pdf

Policy 7510_revised.pdf

Policy 7530_revised.pdf

Policy 7810_revised.pdf

Policy 7900_revised.pdf

Policy 7930_revised.pdf

Policy 7940_revised.pdf

Policy 8210_revised.pdf

Policy 8510_revised.pdf

Policy 9110_revised.pdf

Policy 9115_revised.pdf

Policy 9120_revised.pdf

Policy 9400_revised.pdf

Groups audience:

School Board

C. Fall 2017 PLS Updates (Set 2)

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Postponed from January:

Twenty-five policies from the Fall 2017 PLS Updates (Set 2) have been revised based on the State Board of Education’s recent restructuring of its policy identification codes. The changes are technical in nature, affecting only the citations to SBE policies within the text and/or legal references of the policies. There are no substantive changes to any of the policies in this set of updates. Board policy 2440 gives the superintendent “the authority to make to any existing policies technical and conforming changes necessitated by changes in state and federal law. Such changes are effective immediately subject to ratification by the board at its next regular meeting.”

A motion is in order to ratify the technical revisions made to the 25 policies listed below:

Fall 2017 PLS Updates (Set 2): Technical Changes
1610/7800	Professional and Staff Development
3101	Dual Enrollment
3102	Online Instruction
3115	Curriculum and Instructional Guides
3130	Grouping for Instruction
3200	Selection of Instructional Materials
3210	Parental Inspection of and Objection to Instructional Materials
3400	Evaluation of Student Progress
3405	Students At Risk of Academic Failure
3410	Testing and Assessment Program
3420	Student Promotion and Accountability
3430	School Improvement Plan
3431	Conflict Resolution
3450	Class Rankings
3640/5130	Student Voter Registration and Preregistration
5000	Schools and the Community
5026/7250	Smoking and Tobacco Products
6120	Student Health Services
6220	Operation of School Nutrition Services
6230	School Meal and Competitive Foods Standards
6410	Organization of the Purchasing Function
6524	Network Security
6530	Resource Conservation
7335	Employee Use of Social Media
9010	Site Selection

Groups audience:

School Board

D. Special Updates: SBE Technical Changes

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Postponed from January:

Twenty-two policies have been revised based on the State Board of Education’s recent restructuring of its policy identification codes. The changes are technical in nature, affecting only the citations to SBE policies within the text and/or legal references of the policies. There are no substantive changes to any of the policies in this special update. Board policy 2440 gives the superintendent “the authority to make to any existing policies technical and conforming changes necessitated by changes in state and federal law. Such changes are effective immediately subject to ratification by the board at its next regular meeting.”

A motion is in order to ratify the technical revisions made to the 22 policies listed below:

Special Policy Updates: SBE Policy Citations
1710/4021/7230	Prohibition Against Discrimination, Harassment, and Bullying
3320	School Trips
3520	Special Education Programs/Rights of Students with Disabilities
3610	Counseling Program
3620	Extracurricular Activities and Student Organizations
4100	Age Requirements for Initial Entry
4120	Domicile or Residence Requirements
4152	Unsafe School Choice Transfer
4201/7271	Injury and Loss Prevention
4270/6145	Concussion and Head Injury
6200	Goals of Student Nutrition Services
6305	Safety and Student Transportation Services
6306	School Bus Idling
6315	Drivers
6322	Student Assignment to Buses
7100	Recruitment and Selection of Personnel
7265	Occupational Exposure to Hazardous Chemicals in Science Laboratories
7405	Extracurricular and Non-Instructional Duties
7430	Substitute Teachers
7635	Return to Work
7811	Plans for Growth and Improvement of Licensed Employees
9020	Facility Design

Groups audience:

School Board

E. 7410, Teacher Contracts

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Policy 7410, Teacher Contracts, has been revised extensively in order to make the policy consistent with state law regarding the length of contract terms for non-career teachers effective July 1, 2018. As discussed at the work session, Section C of the policy provides four options for determining the length of teacher contracts. The board may select one of the options provided or develop its own method with the assistance of the board attorney. Mr. Weaver will review the policy and answer any questions you may have.

A motion is in order to accept revised policy 7410, Teacher Contracts, as first-read information.

Public Attachments:

Policy 7410_revised 2-19-18 (1).pdf

Groups audience:

School Board

09. Annual Financial Report 2016-2017

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the Transylvania County Schools Annual Financial Report for the fiscal year July 1, 2016 through June 30, 2017. The financial report and the auditors’ compliance report to the board are attached for your review. Mr. Barger will answer any questions you may have.

Public Attachments:

TCS FY17 Annual Financial Report.pdf

Transylvania County Board of Education 2017 Compliance.pdf

Groups audience:

School Board

10. FY18 Budget Amendments

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the following budget amendments for the 2017-2018 fiscal year (see attached).

Budget Amendment No. 1 – State Public School Fund
Budget Amendment No. 1 – Local Current Expense Fund
Budget Amendment No. 1 – Federal Grants Fund
Budget Amendment No. 1 – Capital Outlay Fund

Motions are in order to approve the FY18 budget amendments.

Public Attachments:

FY18 Budget Amendments.pdf

Groups audience:

School Board

11. FY19 Budget

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

At the work session on February 5, the board had its first look at the 2018-2019 budget. Mr. Barger will present the most recent information on the budget and answer questions. The draft documents are attached.

Public Attachments:

FY19 LCE Budget_2-01-18.pdf

FY19 Fund 2 Budget Changes_2-01-18.pdf

FY19 Capital Needs_2-01-18.pdf

Groups audience:

School Board

12. Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

In January, the board adopted a resolution requesting the Transylvania County Board of Commissioners to place a referendum on the November 2018 ballot for $68 million in general obligation bonds to provide needed renovations to Brevard High School, Rosman Middle School and Rosman High School. The board has also selected Clark Nexsen as its architectural firm for further work in regard to the master facilities plan and potential bond. The board will discuss next steps.

As a reminder, the Local Government Commission (LGC) recommends a 120-day process for approval for a ballot measure. Each of these steps are required, including public hearings.

BOE passes resolution and makes a written request to the commissioners.
Basics of what the bond will cover are clarified.
County hires bond attorney.
County applies to the LGC with the costs of the bond.
LGC approves (assuming).
Measure is placed on ballot.
Public hearings and meetings held to promote the bond.
Measure passes or not at election.

Groups audience:

School Board

13. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

14. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Feb. 26	School Facility Tours (Day 1)	8:15 a.m. – 12:00 p.m.	TCH, RES, RHS, RMS
Feb. 28	School Facility Tours (Day 2)	8:00 a.m. – 1:45 p.m.	BES, PFES, DRS, BMS, BHS
Mar. 5	REGULAR MEETING	6:30 p.m.	MEC
Mar. 7	Early release – students	12:00 p.m.
Mar. 19	REGULAR MEETING	6:30 p.m.	MEC
Mar. 23	Teacher workday
Mar. 30	Annual leave day
Apr. 2-6	Spring break

Groups audience:

School Board

15. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

16. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

II. Business Items

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Former Students in the Military

05. Consent Agenda

06. Instructional Update

07. School Calendar 2018-2019

08. Policy

A. 4000 Series, B & C (Sect. 3)

B. Fall 2017 PLS Updates (Set 1)

C. Fall 2017 PLS Updates (Set 2)

D. Special Updates: SBE Technical Changes

E. 7410, Teacher Contracts

09. Annual Financial Report 2016-2017

10. FY18 Budget Amendments

11. FY19 Budget

12. Bond Update

13. Superintendent's Update

14. Important Dates

15. Public Comment

16. Other Items