01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for March 5, 2018.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. Each month, a part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available for any individual or group to indicate their desire to address the board. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to five (5) minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than three (3) minutes per speaker. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

United Way

At the “Community Champions” breakfast on February 23, the United Way of Transylvania County presented awards to businesses and organizations for their efforts during the 2017-2018 campaign. The school system received the Gold Award ($5,000 and up), Workplace Champion award (for efforts to distribute information about United Way programs in schools and the community), and the Highest Number of Donors award. Two of our schools were also singled out for recognition. School campaign coordinators Jennifer Worley at Rosman Elementary and Kim Moore at T. C. Henderson each conducted 100 percent campaign participation at their schools. Thanks to Scott Strickler, Kevin Smith, and everyone who participated.

National School Breakfast Week

The week of March 5-9, 2018 is “National School Breakfast Week.” This year’s theme, “I ♥ School Breakfast,” encourages parents, students, and school officials to raise awareness and get social over school breakfast. Much appreciation goes to our hard-working school nutrition staff for all they do to provide nutritious meals to hundreds of children every day.

School Social Workers Month

This year’s School Social Workers Week is March 4-10, 2018, with the theme, “United to Make a Better World.” It is a great time to show your support for the dedicated professionals whose unique knowledge and skills further the mission of the schools by addressing the many social forces that can negatively affect children and their role as students.

Music in Our Schools Month

The month of March is designated by the National Association for Music Education as “Music in Our Schools Month” nationwide. This month-long celebration is an opportunity to share the many benefits that school music brings to students of all ages and the community. Please join us in supporting our music educators for all they do to bring music into our lives.

National Read Across America Day

The National Education Association is building a nation of readers through its signature program, NEA’s Read Across America. Now in its 20^th year, this year-round program focuses on motivating children and teens to read through events, partnerships, and reading resources. On March 2 every year, (Dr. Seuss’ birthday) educators and supporters are invited to elementary classrooms to read their favorite childhood books. “You’re never too old, too wacky, too wild, to pick up a book and read with a child.” (Dr. Seuss)

Congratulations, Dr. West and Dr. Weaver!

Congratulations to Rosman Middle School teacher, Missy West, and Human Resources Director, Brian Weaver, each of whom recently earned their doctorate in education. We are very proud of Dr. West and Dr. Weaver for their achievements and dedication to excellence.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2018-03-05.pdf

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 3-05-18.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes: February 5, 2018
Minutes: February 19, 2018
Minutes: February 26, 2018
Minutes: February 28, 2018
Personnel report for March 5, 2018

A motion is in order to approve the consent agenda items.

Public Attachments:

Personnel Report 3-05-18.pdf

Groups audience:

School Board

06. Policy

Groups audience:

School Board

A. Fall 2017 PLS Updates (Set 1)

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Forty revised policies and one policy recommended for rescission were presented as first-read information on February 19. The revisions are based on the Fall 2017 PLS Updates (Set 1). Policies 3220 and 3530 were further revised based on board member feedback. Dr. Brian Weaver will discuss the policies and answer any questions you may have.

A motion is in order to rescind policy 6440 and approve the 40 revised policies listed below as presented:

Fall 2017 PLS Updates (Set 1): (second read; approval/rescission)
1310/4002	Parental Involvement
1510/4200/7270	School Safety
2310	Public Participation at Board Meetings
2400	Board Policies
3000	Goals and Objectives of the Educational Program
3100	Curriculum Development
3110	Innovation in Curriculum and Instruction
3220	Technology in the Educational Program
3230/7330	Copyright Compliance
3300	School Calendar and Time for Learning
3460	Graduation Requirements
3530	Citizenship and Character Education
3540	Comprehensive Health Education Program
4040/7310	Staff-Student Relations
4155	Assignment to Classes
4240/7312	Child Abuse – Reports and Investigations
4600	Student Fees
6125	Administering Medicines to Students
6321	Bus Routes
6340	Transportation Service/Vehicle Contracts
6420	Contracts with the Board
6430	State Purchasing Requirements for Equipment, Materials, and Supplies
6440 for rescission	~~Local Purchasing Requirements for Equipment, Materials, and Supplies~~
6442	Vendor Lists
6450	Purchase of Services
6520	Use of Equipment, Materials, and Supplies
6560	Disposal of Surplus Property
7130	Licensure
7240	Drug-Free and Alcohol-Free Workplace
7510	Leave
7530	Military Leave
7810	Evaluation of Licensed Employees
7900	Resignation
7930	Professional Employees: Demotion and Dismissal
7940	Classified Employees: Suspension and Dismissal
8210	Grants and Funding for Special Projects
8510	School Finance Officer
9110	Use and Selection of Architects, Engineers, Surveyors, and Construction Managers At Risk
9115	Prequalification of Bidders for Construction Projects
9120	Bidding for Construction Work
9400	Sale, Disposal, and Lease of Board-Owned Real Property

Public Attachments:

Policy 1310-4002_revised.pdf

Policy 1510-4200-7270_revised.pdf

Policy 2310_revised.pdf

Policy 2400_revised.pdf

Policy 3000_revised.pdf

Policy 3100_revised.pdf

Policy 3110_revised.pdf

Policy 3220_revised.pdf

Policy 3230-7330_revised.pdf

Policy 3300_revised.pdf

Policy 3460_revised.pdf

Policy 3530_revised.pdf

Policy 3540_revised.pdf

Policy 4040-7310_revised.pdf

Policy 4155_revised.pdf

Policy 4240-7312_revised.pdf

Policy 4600_revised.pdf

Policy 6125_revised.pdf

Policy 6321_revised.pdf

Policy 6340_revised.pdf

Policy 6420_revised.pdf

Policy 6430_revised.pdf

Policy 6440_rescind.pdf

Policy 6442_revised.pdf

Policy 6450_revised.pdf

Policy 6520_revised.pdf

Policy 6560_revised.pdf

Policy 7130_revised.pdf

Policy 7240_revised.pdf

Policy 7510_revised.pdf

Policy 7530_revised.pdf

Policy 7810_revised.pdf

Policy 7900_revised.pdf

Policy 7930_revised.pdf

Policy 7940_revised.pdf

Policy 8210_revised.pdf

Policy 8510_revised.pdf

Policy 9110_revised.pdf

Policy 9115_revised.pdf

Policy 9120_revised.pdf

Policy 9400_revised.pdf

Groups audience:

School Board

B. Policy 7410: Teacher Contracts

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Policy 7410, Teacher Contracts, was presented as first-read information at the February 19 meeting. The policy initially provided four options for boards to determine the length of teacher contracts. The board selected Option 2, Uniform Contract Length Based on Years of Employment, which calls for one-year contracts for teachers who have been employed less than three years, two-year contracts for teachers in good standing who have achieved three years, and four-year contracts for teachers in good standing who have completed the two-year contracts. The board endorsed further revisions to (1) require that the three years be consecutive years in Transylvania County Schools, and (2) differentiate between warnings and reprimands as they pertain to disciplinary documentation in personnel files. Dr. Weaver will review the new changes to the policy and answer any questions you may have.

A motion is in order to approve revised policy 7410, Teacher Contracts, as presented.

Public Attachments:

Policy 7410_revised 2-28-18.pdf

Groups audience:

School Board

C. Final Cleanup

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Eight new policies and 13 old policies are presented as first-read information. These policies represent the final clean-up of the custom policy manual project. Moving forward, the board will continue to receive regular PLS updates, which are usually released in the spring and fall each year. Dr. Weaver will review the policies and answer any questions you may have. Action on the policies will be requested at the next regular meeting.

A motion is in order to accept the 21 policies listed below as first-read information.

Final Cleanup
New Policies (first read; adoption 3/19)		Old Policies (first read; rescission 3/19)
1200	Governing Principle – Student Success	BCFA	Community-Schools Advisory Council
1300	Governing Principle – Parental Involvement	CBBA	Recruitment and Appointment of Superintendent/Confidentiality
1400	Governing Principle – School Initiatives	CBBB	Recruitment and Appointment of Superintendent/Public Participation
1500	Governing Principle – Safe, Orderly, and Inviting Environment	DO	Medicaid Funding for Eligible Services
1600	Governing Principle – Professional Development	EBC; EBC-R	Emergency Plans
1700	Governing Principle – Removal of Barriers	EDBA/GC	Allocation of Personnel and Supplies
1800	Governing Principle – Stewardship of Resources	EEBA	Vehicle Usage
		IHI	Contracted Services
		JGB	Student Seclusion/Restraint/Isolation (replaced by 4302-R)
3103 (custom)	Dual Enrollment of Private and Home School Students	JECA; JECA-R; JECA-E(1)	Private/Home Schools – Enrollment

Groups audience:

School Board

07. FY19 Budget

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Mr. Barger and Dr. McDaris will present the most recent information on the FY19 budget and answer questions. The latest draft documents are attached.

Public Attachments:

FY19 Fund 2 Budget Changes 2-01-18.pdf

FY19 LCE Budget 2-01-18.pdf

FY19 Capital Needs 2-01-18.pdf

Groups audience:

School Board

08. Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

At the county commissioner meeting on February 26, the board of education asked the board of commissioners to place a $68 million bond referendum for renovations/construction at BHS, RHS and RMS on the November 2018 general election ballot. The board may discuss next steps.

As a reminder, the Local Government Commission (LGC) recommends a 120-day process for approval for a ballot measure. Each of these steps are required, including public hearings.

BOE passes resolution and makes a written request to the commissioners.
Basics of what the bond will cover are clarified.
County hires bond attorney.
County applies to the LGC with the costs of the bond.
LGC approves (assuming).
Measure is placed on ballot.
Public hearings and meetings held to promote the bond.
Measure passes or not at election.

Groups audience:

School Board

09. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

10. Central Services Summer Schedule 2018

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The 2018 summer schedule for central services and other administrative offices is presented for your information. Forty-hour work weeks consisting of four 10-hour days will begin on Monday, June 18 and end on Friday, August 10. Office hours will be 7:00 a.m. to 5:00 p.m. Monday through Thursday. Offices will be closed on Fridays. Offices also will be closed on Wednesday, July 4, for the Independence Day holiday. The regular five-day schedule will resume on Monday, August 13. The summer calendar is attached.

Public Attachments:

Summer Schedule 2018.pdf

Groups audience:

School Board

11. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mar. 7	Early release – students	12:00 p.m.
Mar. 12	Community Meeting on School Safety	6:00 p.m.	RHS Auditorium
Mar. 19	REGULAR MEETING	6:30 p.m.	MEC
Mar. 20	Community Meeting on School Safety	6:00 p.m.	BHS Auditorium
Mar. 23	Teacher workday
Mar. 30	Annual leave day - no students
Apr. 2-6	Spring break
Apr. 16	REGULAR MEETING	6:30 p.m.	MEC
May 1	TCSEF “Taste of Transylvania”	6:00 p.m.	Brevard Lumberyard
May 2	Early release – students	12:00 p.m.
May 7	REGULAR MEETING	6:30 p.m.	MEC
May 10	TCAE “Friends of Education” Banquet	6:00 p.m.	Rogow Room
May 17	TC Scholars Banquet and Awards Presentation	5:00 p.m.	BHS
May 21	REGULAR MEETING	6:30 p.m.	MEC
May 28	Holiday – no school

Groups audience:

School Board

12. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

13. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

II. Business Items

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Former Students in the Military

05. Consent Agenda

06. Policy

A. Fall 2017 PLS Updates (Set 1)

B. Policy 7410: Teacher Contracts

C. Final Cleanup

07. FY19 Budget

08. Bond Update

09. Superintendent's Update

10. Central Services Summer Schedule 2018

11. Important Dates

12. Public Comment

13. Other Items