II. Business Items

Groups audience:

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for May 7, 2018.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

National Teacher Appreciation Week

Across the nation, the week of May 6-12, 2018 is designated as Teacher Appreciation Week, and Tuesday, May 8 is National Teacher Day. School and community organizations will have activities throughout the week to honor and thank teachers for all that they do. As a part of the celebration, the Transylvania County Association of Educators (TCAE) will hold its “Friends of Education” banquet on Thursday, May 10 at 6:00 p.m. in the Rogow Room of the Transylvania County Library. The annual “Teacher of the Year” awards ceremony will be held on Thursday, May 31 at 5:30 p.m. in the Rogow Room of the Transylvania County Library.

National Principals’ Day

May 1^st is recognized annually as National School Principals’ Day, a time to honor the hard work and leadership of school principals everywhere. It is our opportunity to say “thank you” to these dedicated professionals and to share with the community all the great things that principals do to support the education of our students.

National School Nurse Day

Wednesday, May 9, is National School Nurse Day. School nurses work with a complex array of school health issues included immunizations; health care screenings; hearing and vision testing; home accidents; diseases such as diabetes and asthma; student obesity; special needs such as tube feeding; preventing the spread of disease through blood exposure; and the fallout from mental, emotional, and social problems. For some students, the school nurse is the only health care professional they ever see. Join us in thanking our hard working school nurses for all they do.

School Nutrition Employee Appreciation Week & School Lunch Hero Day

School Nutrition Employee Appreciation Week (May 7-11, 2018) kicked off on Friday, May 4, with School Lunch Hero Day. Our system’s school nutrition professionals deserve recognition because they do it all—preparing healthy meals for students, adhering to strict nutrition standards, navigating student food allergies, catering events (big and small)--and they do it all with a smile. School Nutrition Employee Appreciation Week is the perfect time to say thank you to the hardworking superheroes in our school cafeterias.

Holocaust Interview

As part of their junior research project for Mrs. Dotson's English classes, RHS students Savanna Cook, Emma Galloway, Donovan Carr, Canon Clayton, Levi Galloway, Zach Goldsmith, and Braedon Welyczko had the opportunity to interview Mrs. Kay Kadden, a 98-year old resident at College Walk. The students, along with Dr. Marshall, Coach Ramey, and Mrs. Powell, heard Mrs. Kadden tell the history of her family and the Holocaust. In 1937, at the age of 17, Mrs. Kadden was able to come to America due to sponsorship by a family member in New York. She tells of her father escaping from Nazi concentration camps, her cousins' experience during The Night of Broken Glass, and of her personal return to her family home in Germany after the war.

A+ School Spotlight: Brevard Elementary

Brevard Elementary School was recently highlighted in the A+ Schools of North Carolina newsletter. Brevard Elementary is a first-year A+ school whose educators are transforming their school in a creative learning environment through innovative arts-integrated lesson planning, district support, and strong community involvement. To read the full interview with Principal April Gaydosh, go to https://aplus-schools.ncdcr.gov/blog/school-spotlight-brevard-elementary.

Battle of the Books Winners

T.C. Henderson School of Science and Technology won the Elementary Battle of the Books on April 12, and Brevard Middle took top honors in the Middle School BoB. TC competed at regionals on April 24, 2018 in Waynesville, where Bethel Elementary of Haywood County took top honors for Region 8. Team members include Max Ballard, Dillon Galloway, Alyssa MacDonald, Peyton Baumgarner, Sarah Whitesides, Emjhey DelaPena, Mila Acebal, with coaches Dawn Brookshire and Elizabeth Ballard. Brevard Middle attended their regional competition in Sylva on March 20, finishing 5th out of 9 teams. Team members included Val Butler, Elizabeth Caroway, Brett Hughey, Teah Izzard, Isabella LaRose, Trevor Long, Lindsey Reece, Macayle Stevens, and Laeela Waryono, with coach Amy Galloway.

Taste of Transylvania Success

We want to thank the TCS Educational Foundation for all their efforts, especially their recent fundraiser on May 1st, the Seventh Annual Taste of Transylvania. With over a dozen restaurants donating their appetizers, entrées, and desserts, TCSEF was able to raise approximately $24,000 thanks to nearly 250 people in attendance. That number includes 47 staff tickets, 24 of which were for grant recipients who came to discuss their projects with attendees. Winners included chefs from The Pavilion at Key Falls Inn, Schenck Job Corps and Blue Ridge Community College, and Magpie Meat and Three, with crowd favorite The Pavilion at Key Falls Inn earning the Taster’s Choice award by popular vote. We send thanks and congratulations to outgoing Executive Director Cressa Megown, and we send a warm welcome to new Executive Director Shannon Allison, who will help the foundation add to over $125,000 which has been given to our classrooms and students since 2009.

Outdoor Education Day Success

Pisgah Forest Elementary School hosted an “Outdoor Education Day” after the early release on May 2, to mark the first full year of their “No Child Left Inside” initiative and the many partners who have helped to make it possible. From the Outdoor Classroom to the recent UTOTES grant from the NC Museum of Natural Science and their collaboration with Mountain Roots, PFES students and families have much to celebrate.

Lazarus the Pig and FFA Fundraiser

Lazarus is one lucky little piglet, from being born “dead” and not breathing at the BHS barn, to being saved by the efforts of the Brevard High FFA students, who literally brought him back to life through CPR. Lazarus is thriving and basking in all the special attention. Plans are for Lazarus to be a “show pig” when he grows up. To operate as a CTSO (career-technical student organization) and to attend all their events, Brevard FFA raises about $40,000 each year. Cleaning the stadium after football games and hosting benefit concerts are just a couple ways this group works together to hit that goal. To stay abreast of animals saved and cared for by the Brevard FFA students, follow their Instagram account, @farm_miracles.

Rosman FFA Shows Well At Spring Fling

Rosman FFA had their final pig show of the season on April 15 at the WNC Spring Fling. This was a totally new experience for the students, and they represented Rosman with class, grew out three pretty nice hogs, and made lots of memories. The show brought tough competition but the students hung in and did a great job. Meredith Maiken earned sixth place, Avery McNeely took seventh place, and Sara Wilson took fourth place and final drive for senior showmanship. This first season of showing livestock at the Rosman FFA Student Farm has been possible thanks to the many generous sponsors within our community. Rosman High School and Rosman FFA appreciate everyone’s continued support.

Rosman Highliters Earn Silver on the Road

The Rosman High School Choir, known as the "Rosman Highliters," recently took their talent on the road to Charlotte, NC for a performance trip. On Saturday, April 14, they performed four pieces of music: "Wade in the Water," "Gaudete," "Barb'ry Allen," and "Coney Island." Three professional adjudicators gave performance feedback to the choir, and the director from UNC-Charlotte gave a 20-minute clinic as part of the performance experience. Afterwards, students got to enjoy the beautiful weather and Carowinds Amusement Park, and the choir brought home a Silver Award. Great job, Rosman Highliters!

Rosman Track Hosts Leesa Anderson Invitational

On April 23, Rosman High School hosted their second track meet of the season, the Leesa Anderson Invitational, to support “Leesa’s Legacy Fund,” which was established to provide assistance to any Rosman Middle and Rosman High students in need. Congratulations to Coach Jacob Montgomery and members of the RHS Track Team for hosting six schools for the meet: Rosman, Brevard, West Henderson, North Buncombe, Mitchell, and Tuscola.

11th Annual Squirrel Box Derby Coming May 26th

The BHS Band Association, in partnership with Transylvania County Schools, is hosting the 11th Annual Squirrel Box Derby on Saturday, May 26th, at the height of the White Squirrel Festival.

Sponsors include: Going Green Builders, Comporium, Dugan's Pub, Transylvania County Rescue Squad, Highline Ink, Lowe’s, Our Country Store, Exit Mountain Realty, Cobblestone Tag & Label, Trent & Associates, Farm Bureau Insurance (Ricky Lambert), State Farm (Meredith Baldridge), OP Taylor's, and the Heart of Brevard. Thank you, Band Association, for taking on this exciting event for our community!

State Superintendent Visits BES

On April 24, State Superintendent of Schools Mark Johnson visited Brevard Elementary School and got a firsthand look at all the wonderful things happening there. School administrators and Superintendent McDaris were on hand to conduct a tour of the school and answer questions.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2018-05-07 (1).pdf

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 5-07-18.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the April 16, 2018 meeting
Personnel report for May 7, 2018

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 4-16-18.pdf

Personnel Report 5-07-18_revised.pdf

Groups audience:

School Board

06. Federal Grants: Notice of Intent to Apply

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Transylvania County Schools has given public notice of the following applications for federal grants that have been or will be submitted within the next 30 days. Dr. Jeremy Gibbs will provide an overview of federal programs in our school system and answer any questions you may have.

IDEA Part B 611	Special Education programs for qualified students ages 5-21
IDEA Part B 619	Special Education programs for qualified students ages 3-5
Title I-A	Supplementary math and reading instruction for elementary students (poverty based)
Title II-A: Improving Teacher Quality	Used for staff development, ensuring all professionals are highly qualified, and for class size reduction
Title III-A: Supplemental LEP Services	Programs to promote education of Limited English Proficient students
Title IV: Student Support and Academic Enrichment	Programs to supplement student services and academic enrichment opportunities
Carl Perkins Act Grant	Programs for Career/Technical Education

Public Attachments:

Federal Programs Overview May 2018.pdf

Groups audience:

School Board

07. Federal Programs Consolidated Cross-Program Monitoring Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

On March 15, the Department of Public Instruction’s Federal Program Monitoring and Support Division conducted a cross-program consolidated monitoring review of the Transylvania County Schools federal programs. Transylvania successfully met all statutory compliance requirements in the review. The closing letter and monitoring report are attached for your information. Dr. Jeremy Gibbs will review the report and answer questions.

Public Attachments:

Transylvania Closing Letter.pdf

Monitoring Document TRANSYLVANIA COUNTY 2017-18.pdf

Groups audience:

School Board

08. FY19 Budget

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Norris Barger will present the FY19 budget request for approval. The recommended request is attached.

A motion is in order to approve the budget request for the 2018-2019 fiscal year.

Public Attachments:

FY19 Fund 2 Budget Changes 5-07-18.pdf

FY19 LCE Budget Request 5-01-18.pdf

FY19 Capital Needs 5-01-18.pdf

FY19 Detail Campuswide Renovations & Additions 5-01-18.pdf

Groups audience:

School Board

09. Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Two community information/input sessions on bond projects have been scheduled in conjunction with upcoming school board meetings. The first session will be held on Monday, June 4, at 6:00 p.m. in the media center at Brevard High School. The second session will be Monday, June 18, at 6:00 p.m. in the Rosman High School media center.

As a reminder, the Local Government Commission (LGC) recommends a 120-day process for approval for a ballot measure. Each of these steps are required, including public hearings.

BOE passes resolution and makes a written request to the commissioners.
Basics of what the bond will cover are clarified.
County hires bond attorney.
County applies to the LGC with the costs of the bond.
LGC approves (assuming).
Measure is placed on ballot.
Public hearings and meetings held to promote the bond.
Measure passes or not at election.

Groups audience:

School Board

10. NCSBA 2018 Legislative Committee

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The North Carolina School Boards Association Board of Directors is now accepting applications for service on its Legislative Committee for 2018. Each local school board is invited to nominate one of its members to serve as one of eight “members at large” on the committee. This is the group tasked with developing a draft legislative agenda for NCSBA for consideration and adoption by the Delegate Assembly.

A memorandum from Leanne Winner and the application form are attached. Interested individuals should be nominated through a vote of the full board taken in open session. The person who is nominated must be able to commit to attending both of the committee’s two scheduled meetings (Monday, August 27, 2018 and Monday, October 8, 2018) in Raleigh. The deadline for applications is June 15.

Public Attachments:

2018 Legislative Cmte Memo.pdf

2018 Legislative Cmte Application.pdf

Groups audience:

School Board

11. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

12. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

May 10	TCAE “Friends of Education” Banquet	6:00 p.m.	Rogow Room
May 17	TC Scholars Banquet and Awards Presentation	5:00 p.m.	BHS
May 21	REGULAR MEETING	6:30 p.m.	MEC
May 28	Holiday – no school
May 31	“Teacher of the Year” Awards Reception	5:30 p.m.	Rogow Room
June 4	REGULAR MEETING & Community Info/Input Session on Bond Projects	6:00 p.m.	BHS Media Center
June 7	Last student day; early release	12:00 p.m.
June 7	DRS Graduation	10:00 a.m.	DRS Lawn
June 8	BHS Graduation	6:00 p.m.	Brevard Music Center
June 8-13	Teacher workdays
June 9	RHS Graduation	10:00 a.m.	Brevard Music Center
June 13	“Step It Up” Digital Learning Showcase	8:00 a.m. – 3:30 p.m.	BHS
June 18	4-day summer schedule begins
June 18	REGULAR MEETING & Community Info/Input Session on Bond Projects	6:00 p.m.	RHS Media Center

Groups audience:

School Board

13. Timeline for Superintendent's Annual Evaluation

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Policy 7805, Superintendent Evaluation, states that the board has the responsibility to maintain and improve the quality of the administrative leadership of the school system. The primary method used to carry out this responsibility is to assist the superintendent in improving his or her effectiveness. To this end, the board shall annually evaluate the superintendent according to the process described in policy 7805. The following timeline is recommended for the 2017-2018 evaluation:

June 18	Superintendent provides self-assessment to the board. Board members receive individual copies of the evaluation instrument.
Prior to July 16	Board chair and vice chair meet with superintendent to discuss self-assessment.
Prior to July 16	Board members complete and return individual evaluations to board chair or vice chair.
July 16	Board members meet in closed session to prepare consensus evaluation.
August 20	Board meets with superintendent in closed session to discuss the consensus evaluation and agree upon performance goals and recommendations for the subsequent school year.

Groups audience:

School Board

14. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

15. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board