01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for July 16, 2018.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

FFA Wins at State Convention

The Brevard FFA chapter did very well at the recent North Carolina State FFA Convention and Expo in Raleigh. Daniel Toole was installed as the NCFFA state president and placed first in the state in Prepared Public Speaking. Jacob Smith placed first in the Envirothon Career Development Event (CDE), and Maggie Morris and Shade Wilbanks placed first in Dairy Cattle Evaluation. All four first place winners will travel to Indianapolis in October to compete at Nationals. Other competitors included Lily Harris (second place, Dairy Handlers CDE); Lily Harris, Courtney Meyer, Maggie Morris and Jacob Smith (team competition, Dairy Milk and Product Quality); Jasmine Gillespie and Shade Wilbanks (team competition, Meat Cuts); and Maggie Masters, Zach Owenby, and Matthew Skinner (team competition and semi-finals, Quiz Bowl CDE). Thanks and appreciation go to FFA team advisors Dan Harris and Sara Rhymer.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2018-07-16 (1).pdf

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 7-16-18.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the June 18, 2018 meeting
Personnel report for July 16, 2018
Designation of school treasurers & depositories

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 6-18-18.pdf

Designation of School Treasurers & Depositories.pdf

Personnel Report 7-16-18.pdf

Groups audience:

School Board

06. Technology Purchase 2018-2019

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Technology Director Chris Whitlock will be out of town attending a required E-rate conference. In his absence, Dr. Brian Weaver will present the 2018 Chromebook purchase. Board approval is required for purchases over $90,000. This is a funded, annually recurring item in the capital outlay budget. The IT department is using the federal TIPS contract for purchasing this year, as it has in the past. When using a federal purchasing contract, multiple vendor bids are not required; however, bids were obtained to verify pricing (see attached). The new Chromebooks will be used to replace the current student devices at Brevard High School. The current student Chromebooks will be repurposed as loaner machines and for other uses throughout the district. Dr. Weaver will make a recommendation and answer any questions you may have.

A motion is in order to approve the Chromebook purchase for the 2018-2019 school year.

Public Attachments:

Technology Bids.pdf

Groups audience:

School Board

07. Policy: Spring 2018 Custom Updates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Twenty-three policies have been revised based on the Spring 2018 Custom Policy Updates. The policies were discussed as first-read information at the June 18 meeting. There have been no changes to the policies since that time. Dr. Brian Weaver will address any questions you may have.

A motion is in order to approve the 23 policies listed below as presented.

Spring 2018 Custom Policy Updates (second read; approval)
1710/4021/7230	Prohibition Against Discrimination, Harassment, and Bullying
1720/4015/7225	Discrimination, Harassment, and Bullying Complaint Procedure
3200	Selection of Instructional Materials
3565/8307	Title I Program Comparability of Services
3640/5130	Student Voter Registration and Preregistration
4316	Student Dress Code
4328	Gang-Related Activity
4400	Attendance
4700	Student Records
5010	Parent Organizations
5030	Community Use of Facilities
5070/7350	Public Records – Retention, Release, and Disposition
5071/7351	Electronically Stored Information Retention
6220	Operation of School Nutrition Services
6420	Contracts with the Board
6421	Pre-Audit Certification
7100	Recruitment and Selection of Personnel
7240	Drug-Free and Alcohol-Free Workplace
8220	Gifts and Bequests
8300	Fiscal Management Standards
8325	Daily Deposits
8510	School Finance Officer
9125	Participation by Minority Businesses

Groups audience:

School Board

08. FY19 Budget Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris and Mr. Barger will share the most recent information on state and local budgets for 2018-2019. The latest capital projects status report is attached.

Public Attachments:

Capital Outlay Status Report_7-11-18.pdf

Groups audience:

School Board

09. Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Two community input sessions were held last month to gather feedback on the programs and features that stakeholders would like to see for 21^st century high schools. The county commissioners will hold a public hearing on an order authorizing the issuance of $68,000,000 in general obligation school bonds on Monday, July 23, at 7:00 p.m. in the commissioners’ chambers at the county administration building.

PROCESS:
I.	Advanced Planning
	A.	History (Fall 2017- Spring 2018)
	B.	Facilities Assessment (Fall 2017 – Spring 2018)
		1.	Inventory of existing spaces
		2.	Compare with DPI recommendations for student populations and conditions of spaces
		3.	How much would it cost to bring it up to standards?
	C.	Information Gathering and Vision (Spring 2018)
		1.	What do we need?
		2.	What makes us unique?
		3.	What is important to the schools and its culture?
II.	Building Programming (July 2018)
III.	Schematic & Concept Design (September 2018)
	Bond Referendum (November 2018)
IV.	Design Development
V.	Construction Documents
VI.	Bidding
VII.	Construction
VIII.	Project Completion

As a reminder, the Local Government Commission (LGC) recommends a 120-day process for approval for a ballot measure. Each of these steps are required, including public hearings.

✓	BOE passes resolution and makes a written request to the commissioners.
✓	Basics of what the bond will cover are clarified.
✓	County hires bond attorney.
✓	County applies to the LGC with the costs of the bond.
	LGC approves (assuming).
	Measure is placed on ballot.
	Public hearings and meetings held to promote the bond.
	Measure passes or not at election.

Groups audience:

School Board

10. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

11. Resolution Supporting NC Whole Child Month

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Earlier this year, the North Carolina Association for Supervision & Curriculum Development (NCASCD) adopted a Whole Child Resolution and asked its member districts to support the resolution as well. The Whole Child concept emphasizes that all children should be healthy, safe, engaged, supported and challenged. NCASCD will host the Whole Child Conference in October where they will recognize schools and programs that support the Whole Child tenets. A resolution in support of Whole Child Month in October 2018 is attached.

A motion is in order to adopt the Whole Child resolution.

Public Attachments:

Resolution_Whole Child Month.pdf

Groups audience:

School Board

12. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Aug. 1-2	TCS Administrators’ Retreat	7 a.m. – 5 p.m.	TCH
Aug. 13	Regular 5-day schedule resumes
Aug. 16-21	Teacher workdays
Aug. 16	New Teacher Orientation	8 a.m. – 3 p.m.	Blue Ridge Community College
Aug. 20	REGULAR MEETING	6:30 p.m.	MEC
Aug. 22	First student day
Sept. 3	Labor Day holiday
Sept. 17	REGULAR MEETING	6:30 p.m.	MEC
Sept. 28	Early dismissal – students	12:00 noon

Groups audience:

School Board

13. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

14. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

15. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Pursuant to N.C.G.S. § 115C-319, 143-318.11(a)(1) and 143-318.11(a)(3), the board will go into closed session to (1) consult with the board attorney regarding Trawick v. Lars Grothe, et al (18 CVS 283, Transylvania County Superior Court), and (2) discuss confidential personnel information (superintendent’s annual evaluation). The timeline for the 2017-2018 evaluation is included below.

A motion is in order to go into closed session.

June 18	Superintendent provides self-assessment to the board. Board members receive individual copies of the evaluation instrument.
Prior to July 16	Board chair and vice chair meet with superintendent to discuss self-assessment.
Prior to July 16	Board members complete and return individual evaluations to board chair or vice chair.
July 16	Board members meet in closed session to prepare consensus evaluation.
August 20	Board meets with superintendent in closed session to discuss the consensus evaluation and agree upon performance goals and recommendations for the subsequent school year.

Groups audience:

School Board

Regular Meeting

I. Opening of Meeting

II. Business Items

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Former Students in the Military

05. Consent Agenda

06. Technology Purchase 2018-2019

07. Policy: Spring 2018 Custom Updates

08. FY19 Budget Update

09. Bond Update

10. Superintendent's Update

11. Resolution Supporting NC Whole Child Month

12. Important Dates

13. Public Comment

14. Other Items

15. Closed Session

III. Adjournment