Regular Meeting

Dates:

Monday, September 17, 2018 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, September 17, 2018 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. The meeting is open to the public.

Groups audience:

School Board

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

School Board

II. Business Items

Groups audience:

School Board

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for September 17, 2018.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Burlingame Donation to TCH

Once again, the Burlingame Country Club has broken its record for donations to T. C. Henderson School of Science & Technology. Last year, Burlingame raised $25,000 for the STEM program at TCH through their annual designer purse auction event. This year, they raised $35,000 for the school, bringing the grand total in annual donations to nearly $100,000! We are very grateful to Ms. Linda Crowther and the Burlingame fundraising committee for all their hard work, and the members of the Burlingame community for their continued generosity and support.

Summer Feeding 2018

Director Carolyn Barton reports that the Transylvania County School Nutrition Department served 24,765 meals to students during the summer of 2018. The Lunch on the Bus program served 3,282 meals in 2018. Lunch on the Bus helps to reach children who stay at home during the summer break, do not have access to day-long programming, yet still need access to summer meals. The Backpack Buddies program served 182 children this summer. There were three delivery dates that included four or more food packs as well as fresh apples and potatoes on two of the delivery dates. Backpack Buddies also provided fresh apples and potatoes during the 2017-18 school year and plans to continue this trend during the 2018-19 school year. We greatly appreciate the school nutrition staff and community volunteers who contribute so much to the success of the Backpack Buddies program.

DAR “Ladies First” Presentations for 2018

Last year, the Transylvania Chapter of the Daughters of the American Revolution (DAR) put together skits for elementary classrooms showcasing the contributions of U.S. presidents’ wives in colonial America. Historically accurate costumes were designed and created by local DAR members. This year, in addition to First Ladies Martha Washington, Abigail Adams, and Dolley Madison, the DAR members have expanded their repertoire to include Revolutionary War heroines Betsy Ross (U.S. flag seamstress), Molly Pitcher (battlefield water carrier), Anna Smith Strong (female member of the famed Culpeper Spy Ring), and Nancy Hart (legendary frontier woman and namesake of Hart County, GA and Lake Hartwell). The high school JROTC will perform a flag folding ceremony and honor guard with the DAR members at the presentations. Everyone is invited to attend one of the four “Ladies First” performances this fall:

Thursday, Sept. 20, 8:00 a.m. at Brevard Elementary

Thursday, Sept. 27, 8:00 a.m. at TC Henderson

Thursday, Sept. 27, 9:45 a.m. at Rosman Elementary

Thursday, Oct. 4, 8:00 a.m. at Pisgah Forest Elementary

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2018-09-17.pdf

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 9-17-18.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the August 20, 2018 meeting
Minutes of the August 31, 2018 special meeting
Personnel report for September 17, 2018

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 8-20-18.pdf

Minutes 8-31-18.pdf

Personnel Report 9-17-18.pdf

Groups audience:

School Board

06. Instructional Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Jeremy Gibbs will give an update on curriculum and instruction.

Groups audience:

School Board

07. Calendar Waiver

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Brian Weaver will request board approval of a calendar waiver request for the 2019-2020 school year. The state calendar law requires that schools begin no earlier than the Monday closest to August 26. If a waiver is approved, the start date can be one week earlier (no earlier than the Monday closest to August 19). Transylvania County Schools qualifies for the waiver. A waiver would allow Transylvania to continue having a mid-week start, a practice that has received much positive feedback from parents, staff, and students.

A motion is in order to approve the calendar waiver request for the 2019-2020 school year.

Groups audience:

School Board

08. Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

An initiative will be on the local ballot in November 2018 for $68 million in general obligation bonds to pay for capital improvements at Brevard High School, Rosman High School, and Rosman Middle School. On September 10, the board reviewed several architectural concept options for construction and renovations at both sites.

The board has also submitted applications for Needs-Based Public School Capital Fund grants for BHS and RHS-RMS. The NC General Assembly has provided these funds to assist qualifying counties with their critical public school building capital needs. This is the first year that our county was eligible to apply for the grants. Counties are allowed to request up to $10,000,000 per grant application. The Brevard High School campus request is $10,000,000 with a projected match of $12,095,967. The Rosman High School-Rosman Middle School campus (a shared campus) request is $9,256,829 with the equivalent projected match. The Brevard High School application identifies three proposed new spaces – an auxiliary gym/JROTC building, a cafeteria, and CTE/classroom space totaling roughly 69,300 square feet. These spaces were identified in a feasibility analysis as needing replacement as soon as possible. The Rosman High School application identifies two proposed new spaces – a replacement for the current middle school classroom building and a fine arts space, totaling roughly 56,550 square feet. These spaces were also identified in a feasibility analysis as needing replacement as soon as possible.

A resolution in support of the November 2018 bond referendum supporting school capital projects for the Transylvania County Schools is attached.

A motion to adopt the resolution is in order.

BOND PROCESS:
I.	Advanced Planning
	A.	History (Fall 2017- Spring 2018)
	B.	Facilities Assessment (Fall 2017 – Spring 2018)
		1.	Inventory of existing spaces
		2.	Compare with DPI recommendations for student populations and conditions of spaces
		3.	How much would it cost to bring it up to standards?
	C.	Information Gathering and Vision (Spring 2018)
		1.	What do we need?
		2.	What makes us unique?
		3.	What is important to the schools and its culture?
II.	Building Programming (July 2018)
III.	Schematic & Concept Design (September 2018)
	Bond Referendum (November 2018)
IV.	Design Development
V.	Construction Documents
VI.	Bidding
VII.	Construction
VIII.	Project Completion

Public Attachments:

TCBOE Resolution in Support of Bond Referendum_9-17-18.pdf

Groups audience:

School Board

09. FY18 Capital Projects Status Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the attached capital projects status report. This is an unaudited update to the FY18 capital outlay status report that was previously submitted to the board.

Public Attachments:

FY18 Capital Project status report.pdf

Groups audience:

School Board

10. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

11. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Sept. 24	SPECIAL MEETING	6:30 p.m.	BHS Media Center
Sept. 27	NCSBA District 8 Meeting	4:00 – 8:00 p.m.	West Henderson High School
Sept. 28	Early dismissal – students	12:00 noon
Oct. 1	SPECIAL MEETING	6:30 p.m.	RHS Media Center
Oct. 15	REGULAR MEETING	6:30 p.m.	MEC
Oct. 17-19	NCSBA Fall Law Conference	Day 1: 1 pm – 5:30 pm Day 2: 8 am – 12:30 pm Day 3: 8 am – 12:30 pm	Renaissance Asheville Hotel
Oct. 25-26	Teacher workdays
Nov. 6	Election Day
Nov. 9	Early dismissal – students	12:00 noon
Nov. 12	Veteran’s Day holiday
Nov. 12-14	NCSBA Annual Conference for Board Member Development		Greensboro
Nov. 19	REGULAR MEETING	6:30 p.m.	MEC
Nov. 22	Annual leave day – no students
Nov. 22-23	Thanksgiving holidays

Groups audience:

School Board

12. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

13. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

III. Adjournment

Groups audience:

School Board