Regular Meeting

Dates:

Monday, November 19, 2018 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, November 19, 2018 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. The meeting is open to the public.

Groups audience:

School Board

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

School Board

II. Special Recognition & Reception for Betty Scruggs McGaha

Special recognition will be given to Betty Scruggs McGaha, whose tenure on the Transylvania County Board of Education concludes at the end of November. Mrs. McGaha was elected to a four-year term on the board in November 2014. During her time on the board, and throughout her career with the school system before that, Mrs. McGaha has dedicated countless hours to improving educational services and programs for the students and families in our community.

The board will present an engraved plaque as a token of thanks and appreciation to Mrs. McGaha for her years of outstanding service and leadership. Members will have an opportunity to share their thoughts, which will be followed by a short recess and reception in Mrs. McGaha’s honor.

Groups audience:

School Board

III. Business Items

Groups audience:

School Board

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for November 19, 2018.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

CFSSP Awards

Members of the Connestee Falls Student Scholarship Program committee recently approved awarding a total of $106,500 in scholarship funds to students from Transylvania County Schools, Brevard College, and Blue Ridge Community College for the coming year. This amount represents an increase of $16,500 over their previous total of $90,000. The Connestee Falls Student Scholarship Program was begun in 1987 with just one scholarship. It has expanded each year and continues to grow (15 scholarships were awarded last year). We greatly appreciate the generosity and hard work of the Connestee Falls residents, volunteers, and community individuals and businesses who donate and raise funds each year to support our students. Scholarship chairman Bill Medl and other committee members will be here to present a check for this year’s scholarship awards.

CDPT Certification

Congratulations to Transportation Director Alan Justice who was recently named as a Certified Director of Pupil Transportation (CDPT) by the National Association for Pupil Transportation (NAPT). Candidates for professional CDPT certification must demonstrate their knowledge and commitment to the student transportation profession, complete required coursework, and pass a rigorous exam. Well done, Mr. Justice!

2018 Inductions to the RHS Alumni Hall of Fame

At its home football game on October 26, Rosman High School inducted five new candidates into its Alumni Hall of Fame. The inductees included an award-winning high school basketball coach; a professional archer; a construction contractor dedicated to public service; a community founder; and a beloved youth football coach.

Jimmy Howell – Athletic Success

Levi Morgan (class of 2005) – Career Success

Hub Powell (class of 1964) – Public Service

Joseph Silversteen – Contributions to RHS

Weldon Whitmire (class of 1972) – Inspirational Experience

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2018-11-19 (1).pdf

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

The board will read the attached list of names aloud in recognition of Veteran’s Day which was Sunday, November 11.

Public Attachments:

Military List 11-19-18.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the September 24, October 1, and October 15, 2018 meetings
Personnel report for November 19, 2018
Non-faculty coaches for winter sports 2018-2019

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 9-24-18.pdf

Minutes 10-01-18.pdf

Minutes 10-15-18.pdf

Non-Faculty Coaches_Winter 2018-2019.pdf

Personnel Report 11-19-18.pdf

Groups audience:

School Board

06. Policy: Fall 2018 Custom Updates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Thirty-two board policies have been revised based on NCSBA’s Fall 2018 Custom Policy Updates. Thirty-one policies are presented as first-read information at this time; one will be presented at a future meeting pending further study. Dr. Brian Weaver will discuss the policies and answer any questions you may have. Approval of these 31 policies will be requested at the next regular meeting in December.

NCSBA also recommends rescinding regulation 7130-R, Licensure, as it is no longer necessary. No board action is required since this is an administrative regulation.

A motion is in order to accept the 31 policies listed below as first-read information.

Fall 2018 Custom Policy Updates (first-read information)
1310/4002	Parental Involvement
1510/4200/7270	School Safety
1720/4015/7225	Discrimination, Harassment, and Bullying Complaint Procedure
2121	Board Member Conflict of Interest
3410	Testing and Assessment Program
3420	Student Promotion and Accountability
3430	School Improvement Plan
3470/4305	Alternative Learning Programs/Schools
4125	Homeless Students
4152	Unsafe School Choice Transfer
4333	Weapons, Bomb Threats, Terrorist Threats, and Clear Threats to Safety
5020	Visitors to the Schools
5025	Prohibition of Alcoholic Beverages
5030	Community Use of Facilities
6125	Administering Medicines to Students
6140	Student Wellness
6220	Operation of School Nutrition Services
6305	Safety and Student Transportation Services
6315	Drivers
6401	Ethics and the Purchasing Function
6450	Purchase of Services
6560	Disposal of Surplus Property
7130	Licensure
7300	Staff Responsibilities
7405	Extracurricular and Non-Instructional Duties
7610	Defense of Board Employees
7730	Employee Conflict of Interest
7920	Reduction in Force: Teachers and School Administrators
8305	Federal Grant Administration
9110	Use and Selection of Architects, Engineers, Surveyors, and Construction Managers at Risk
9120	Bidding for Construction Work

Groups audience:

School Board

07. Strategic Plan

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Dr. Jeremy Gibbs will give an update on the Transylvania County Schools Strategic Plan. Thres documents are attached for your review. The first is a summary of our existing plan mission, vision, goals, and values. The second is the list of district indicators that will go into the strategic plan that we will build from here. The third is an overview of the process.

Public Attachments:

ADOPTED TCS Strategic Plan Mission, Vision, Goals, and Values.pdf

district_support___improvement_indicators_ncstar.pdf

boe-stratplan-19Nov18-PDF.pdf

Groups audience:

School Board

08. Easement for Bike Path Connection

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The City of Brevard is requesting an easement on Board of Education property for the next phase of the city’s bike path project. The City’s bike path is a major component in the community’s quality of life. Partnering with the school system on this strategic connection will be a significant achievement towards the goal of building the rest of the path in the next three years. The city will take care of all of the surveying, paperwork, construction and maintenance.

The attached shows the current easement and proposed bike path in blue, and the requested easement and bike path location in green.

The city is requesting assurance from the Board so surveying work and other preparations can begin. Norris Barger will discuss the easement and answer any questions you may have.

A motion would be in order to grant the easement request.

Public Attachments:

BOE_Easement_Request_10.29.18.pdf

Groups audience:

School Board

09. Resolution Declaring Surplus Property

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Norris Barger will present a resolution declaring approximately 0.842 acres of land located at Ecusta Road, Lot 1, as surplus property. The land is currently being used as a baseball field by the Transylvania Little League and is no longer being used by the school system. Once the property is declared surplus, it may be offered to the County for purchase. If the Board of Commissioners choose not to purchase the property, the board may enter into a lease agreement with the City for the property. A plat showing the property and the resolution are attached.

A motion would be in order to approve the resolution declaring surplus property.

Public Attachments:

Resolution for Surplus Property - Ecusta Rd., Lot 1 (00052343xBC088).pdf

Ecusta Rd Ballfield.pdf

Groups audience:

School Board

10. Quarterly Capital Outlay Status Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Norris Barger will present a quarterly update on capital outlay projects. The report is attached.

Public Attachments:

FY18 Capital Project status report.pdf

Groups audience:

School Board

11. Budget Amendments

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present budget amendments for the 2017-2018 fiscal year and the 2018-2019 fiscal year (see attached). He will answer any questions you may have.

FY19 Budget Amendment No. 1 – State Public School Fund
FY18 Budget Amendment No. 4 – Capital Outlay Fund

A motion is in order to approve the FY18 and FY19 budget amendments.

Public Attachments:

FY19 Budget Amendment_Fund 1.pdf

FY18 Budget Amendment_Fund 4.pdf

Groups audience:

School Board

12. Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Many thanks to everyone who voted YES on November 6^th for the $68 million bond referendum to provide capital improvements at Brevard High School, Rosman High School, and Rosman Middle School. The board is very excited to move forward with these much-needed projects and appreciates the overwhelming support of the stakeholders who delivered a clear, strong mandate for our students, staff, and community. The board also extends a huge THANK YOU to the members of the VoteYES committee for their tireless efforts on behalf of the bond.

Dr. McDaris and Mr. Barger will give an update on the next steps. Please continue to visit www.tcsnc.org/bond for information and updates about the proposed school construction/renovation projects.

Groups audience:

School Board

13. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

14. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Nov. 21	Annual leave day – no students
Nov. 22-23	Thanksgiving holidays
Dec. 4	WORK SESSION	9:30 a.m.	MEC
Dec. 17	REGULAR MEETING	6:30 p.m.	MEC
Dec. 19	Students dismissed at noon
Dec. 20 – Jan. 1	Christmas break
Jan. 2	Teacher workday – no students
Jan. 17	End of first semester
Jan. 18, 21	Teacher workdays – no students
Jan. 22	REGULAR MEETING	6:30 p.m.	MEC
Jan. 29-31	District Science Fair & Expo	Expo will be Jan. 31 at 6:00 p.m.	Rogow Room

Groups audience:

School Board

15. Reports from NCSBA Events

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

North Carolina statute requires board of education members to receive a minimum of 12 hours of professional development training every two years. Local board policy states that members who attend a professional development activity will provide a report of the event to other board members. In October, Alice Wellborn attended the NCSBA Fall Law Conference in Asheville. In November, Marty Griffin and Ron Kiviniemi attended the NCSBA Annual Conference for School Board Member Development in Greensboro. Members will have an opportunity to give reports from these conferences.

Groups audience:

School Board

16. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

17. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

IV. Adjournment

Groups audience:

School Board