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Regular Meeting

Dates:

Monday, December 17, 2018 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, December 17, 2018 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. The meeting is open to the public.

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I. Oaths of Office

Transylvania County Clerk of Superior Court, Kristi Brown, will administer the oaths of office to newly elected Board of Education members Marty Griffin and Courtney Domokur.

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II. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

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III. Business Items

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01. Election of Officers

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

N.C.G.S. § 115C-41 requires all local boards of education to have an organizational meeting no later than 60 days after the swearing in of members following election or appointment. At the organizational meeting, the members of all boards shall elect one or their members as chairman for a period of one year, or until his successor is elected and qualified. The Transylvania County Board of Education has traditionally elected a chair and vice chair each year at its December meeting.

The board may elect officers for 2019 at this time.

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02. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for December 17, 2018.

Groups audience:

03. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

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04. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support

TCS School Nutrition Ranks 2^nd in State

The Transylvania County School Nutrition Program ranks 2^nd out of 100 counties in the estimated percent of need met through the 2018 Summer Nutrition Program. A fact sheet and other data are attached. Congratulations to Director Carolyn Barton and the nutrition staff who work hard to feed children in our community year round.

Parents kNOwMORE Presentation

On December 5, Susan Wind, college professor experienced in criminal justice and cybercrimes, and founder of Parents Know More, gave a presentation at Brevard High School on social media awareness and cyberbullying. The seminar covered the latest programs/apps that adolescents are using to communicate online; terminology; how to locate the apps on phones, iPads and computers; the laws that apply to cyberbullying; methods of cyberbullying online; social media websites and their dangers; how parents can track their children online; technology used to monitor devices; legal ramifications for parents and adolescents; and resources for parents and children. Ms. Wind spoke at different times with the entire student body, teachers/staff, and parents.

Congratulations Blue Devils Football
The Brevard High School Blue Devils football team advanced into the 4th round of the NCHSAA 2A state playoffs, playing Reidsville in the West Region Final and state semifinal. Before falling 24-21 on December 7, the Devils defeated Eastern Randolph, Randleman, and Wheatmore, earning their second and third wins on the road versus higher-ranked teams. Congratulations to Coach Craig Pritchett, his staff, and the players — and to all the members of the community who poured out their support on the roadsides and in the stands — on the longest playoff run by BHS football since 2005.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2018-12-17.pdf

School Nutrition Program.pdf

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05. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 12-17-18.pdf

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06. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the November 19 and December 4, 2018 meetings
Personnel report for December 17, 2018

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 11-19-18.pdf

Minutes 12-04-18.pdf

Personnel Report 12-17-18.pdf

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07. Policy

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Thirty-one revised policies were presented as first-read information at the November board meeting. There has been one minor change since that time. Policy 5030, section E, item no. 4 has been updated to reflect the new name of policy 5025 for consistency. Dr. Brian Weaver will discuss the policies and answer any questions you may have.

A motion is in order to approve the 31 policies listed below as presented.

Fall 2018 Custom Policy Updates (second-read approval)
1310/4002	Parental Involvement
1510/4200/7270	School Safety
1720/4015/7225	Discrimination, Harassment, and Bullying Complaint Procedure
2121	Board Member Conflict of Interest
3410	Testing and Assessment Program
3420	Student Promotion and Accountability
3430	School Improvement Plan
3470/4305	Alternative Learning Programs/Schools
4125	Homeless Students
4152	Unsafe School Choice Transfer
4333	Weapons, Bomb Threats, Terrorist Threats, and Clear Threats to Safety
5020	Visitors to the Schools
5025	Prohibition of Alcoholic Beverages
5030	Community Use of Facilities
6125	Administering Medicines to Students
6140	Student Wellness
6220	Operation of School Nutrition Services
6305	Safety and Student Transportation Services
6315	Drivers
6401	Ethics and the Purchasing Function
6450	Purchase of Services
6560	Disposal of Surplus Property
7130	Licensure
7300	Staff Responsibilities
7405	Extracurricular and Non-Instructional Duties
7610	Defense of Board Employees
7730	Employee Conflict of Interest
7920	Reduction in Force: Teachers and School Administrators
8305	Federal Grant Administration
9110	Use and Selection of Architects, Engineers, Surveyors, and Construction Managers at Risk
9120	Bidding for Construction Work

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08. Instructional Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

Dr. Jeremy Gibbs will give a report on identifying Comprehensive Support and Improvement (CSI) schools and Targeted Support and Improvement (TSI) schools as defined in the North Carolina Every Student Succeeds Act (ESSA) State Plan. A summary document is attached.

Public Attachments:

Instructional Update_ Identifying CSI and TSI Schools.pdf

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09. Proposed Memorandum of Understanding

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

As discussed at the December 4 work session, the board will review a draft Memorandum of Understanding (MOU) between the board of education and the board of commissioners that outlines the levels of involvement and role for each board regarding the bond construction/renovation projects for Brevard High School, Rosman High School, and Rosman Middle School. The MOU also references a Lease Agreement and an Interlocal Agency Agreement. Mr. Donnahoo will review each item and answer any questions you may have. The three draft documents are attached.

Mr. Donnahoo may recommend that the board review the MOU and give a nod to approach the county, after which a committee comprised of the two board chairs, county manager, superintendent, two finance officers, and two attorneys could meet to talk about the MOU, lease agreement, and agency agreement to work through any issues that may arise. Assuming an agreement can be brokered with the committee, the documents would be brought back before both boards for final approval. With the approaching holiday break, this would likely take place in January.

Public Attachments:

DRAFT_Memorandum of Understanding.pdf

DRAFT_Lease Agreement (BHS, RHS, RMS).pdf

DRAFT_Interlocal Agency Agreement with County.pdf

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10. Topics for Work Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will hold its annual work session/planning retreat on Monday, February 4, 2019 at the Morris Education Center beginning at 5:30 p.m. A light supper will be provided. Members may suggest potential topics for discussion.

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11. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

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12. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will resume its twice-a-month meeting schedule in February 2019. Meetings will be held on the first and third Mondays of the month at 6:30 p.m. unless otherwise noted. Next month’s board meeting will be held on Tuesday, January 22, in observance of MLK day on Monday, January 21.

Dec. 19	Students dismissed at noon
Dec. 20 – Jan. 1	Christmas break
Jan. 2	Teacher workday – no students
Jan. 7-8	NCSBA New Board Member Core Training		Raleigh
Jan. 10	School Board Ethics Training	11:00 a.m. – 1:00 p.m.	WRESA
Jan. 17	End of first semester
Jan. 18, 21	Teacher workdays – no students
Jan. 22	REGULAR MEETING	6:30 p.m.	MEC
Jan. 29-31	District Science Fair & Expo	Expo will be Jan. 31 at 6:00 p.m.	Rogow Room
Feb. 4	WORK SESSION / PLANNING RETREAT	5:30 p.m.	MEC
Feb. 18	Makeup day for Dec. 10
Feb. 18	REGULAR MEETING	6:30 p.m.	MEC

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13. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

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14. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

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15. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Pursuant to N.C.G.S. § 115C-319 and 143-318.11(a)(1), the board will go into closed session to discuss a confidential personnel matter.

A motion is in order to go into closed session.

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IV. Adjournment

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Source URL: https://aws.nc.transylvania.schoolboard.net/node/4806