Regular Meeting

Dates:

Tuesday, January 22, 2019 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Tuesday, January 22, 2019 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. The meeting is open to the public.

Groups audience:

School Board

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

School Board

II. Business Items

Groups audience:

School Board

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for January 22, 2019.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

School Board Appreciation Month

Each year school districts across the country celebrate January as National School Board Appreciation Month in order to commemorate the important contribution that school board members make to their communities. We would like to take this opportunity to say “thank you” to our dedicated school board members, past and present, for all that they do to improve public education every day.

TCSEF Creative Classroom Grant Awards for 2019-2020

This fall, the Transylvania County Schools Educational Foundation made $18,000 available for creative classroom grants to TCS teachers. The competitive grants are part of over $25,000 that the Foundation makes available to enrich classrooms, send students to Close Up Washington, provide scholarships for alumni, and support teacher leadership initiatives. We appreciate TCSEF’s fundraising efforts with the annual Taste of Transylvania and the work of the Grants Committee, which evaluates upwards of 50 proposals per year. The following projects have been recommended to be funded in 2019-2020. Recipients will have up to 18 months to use the grant money. Congratulations to all!

Name	School	Title	Total Request	Award
Kristi Clark	PFE	Main Street, PFE: A Hands on Economics Project	$ 350.00	$ 350.00
Renee Compton	BES	Community, School, and Family - The Perfect Team	$ 500.00	$ 500.00
Katrina Ronneburger	BHS	Premiere Video Yearbook for All	$ 987.99	$ 987.99
Jennifer Williams (Teacher) and Bain Brown (Student)	BHS	TIME For Larger Screens	$ 759.68	$ 759.68
Missy Ellenberger	BHS	Slide Into High School! Every Minute Counts!	$ 950.00	$ 950.00
Jessica Whitmire	BHS	Under Pressure	$ 1,119.80	$ 1,119.80
Amy Schoenacher	RHS	Stained Glass	$ 310.70	$ 310.70
Matthew Tuckey	BHS	Consumer Electronics	$ 501.99	$ 501.99
Emily Atkinson	BMS	Serigraphy in Middle School Art	$ 1,061.50	$ 1,061.50
Alana Marshall, Sarah Justice, Stacie Dotson	RMS & RHS	Word Up! What’s your word?	$ 165.00	$ 165.00
Meredith Guice	BMS	Construct Gaga ball pit at BMS	$ 539.19	$ 539.19
Sarah Justice	RMS & RHS	Crazy for Cubes	$ 699.08	$ 699.08
Deanna Campbell	BES	Muddy Sneakers: Outdoor Classroom	$ 800.00	$ 800.00
Whitney M Gordon	PFE	Muddy Sneakers 2019	$ 4,500.00	$ 800.00
Charlene Cali and Alyse Hollingsworth	BES	Makerspace 101 – Innovation Stations	$ 683.96	$ 683.96
Noelle Fehn	DRS	Hellbender River Snorkeling Adventure	$ 505.00	$ 505.00
Deanna Campbell	BES	Flexible Seating	$ 121.00	$ 121.00
Katerina Canter	RHS	RHS Music Technology Update	$ 1,179.00	$ 1,179.00
Nancy Frady, BES Art Teacher, and Carrie Norris, Principal	BES	Only one me and I am “rocking” it!	$ 434.33	$ 434.33
Stephanie Ramsey	RHS	Life Savers	$ 500.00	$ 100.00
April Nelson-Hawkins	BMS	Shakespeare in Spring	$ 198.49	$ 198.49
Sarah Kennedy	BMS	SMARTBoard Interactive White Board	$ 3,292.47	$ 2,824.00

Congratulations, Dr. Hardy!

Congratulations to Pisgah Forest Elementary School instructional coach, Anne Hardy, who recently earned her doctorate in education from East Tennessee State University. We are extremely proud of Dr. Hardy for her accomplishments and dedication to excellence.

2018 NCSPRA Blue Ribbon Awards

Transylvania County Schools earned two silvers and a gold in the 2018 North Carolina School Public Relations Association (NCSPRA) Blue Ribbon recognition program. The awards will be given on February 1, where the “Best of the Best” submissions in each category will be announced. Congratulations to School-Community Relations Coordinator Kevin Smith for his excellent work showcasing all the wonderful things happening in our schools every day.

Category	Submission Title	Award
Digital Media Engagement	TCS Bond Website	Silver
Image/Graphic Design	Enrollment Portfolio	Gold
Photography	Principals in Action – Principal Profile: Tonya Treadway	Silver

2019 Scholastic Art Award Winners

Congratulations to Sadie Tynch and Jaclyn Neumann from Brevard High School for achievement in this year’s Scholastic Art Awards Competition. A selection of artwork receiving regional awards will be on view in the lobby of the Mission Health/A-B Tech Conference Center February 4 through March 12, 2019. All regional award recipients will be honored at a ceremony on Sunday, February 17, at 1:30pm at the Mission Health/A-B Tech Conference Center with a reception immediately following. Here are the artists and their works:

Sarah “Sadie” Tynch, Grade 12 (Art IV), won Gold Key for her “Living Painting” photo (based on the “Girl with the Pearl Earring”) and Silver Key for her triptych photography, “Distorted Portraits.”
Jaclyn Neumann, Grade 12 (Art III), won Gold Key for her darkroom photo “Turpitude” (the photo with shadows) and Honorable Mention for her darkroom photo “Sundays” (girl putting on makeup).

All Gold Key winners will compete at the national level.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2019-01-22.pdf

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 1-22-19.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the December 17, 2018 meeting
Personnel report for January 22, 2019

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 12-17-18.pdf

Personnel Report 1-22-19.pdf

Groups audience:

School Board

06. Resolution Supporting Local Control of School Calendars

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The North Carolina School Boards Association is once again asking local boards of education to adopt a resolution in support of local control of school calendars. As an additional measure, they recommend asking local boards of commissioners to adopt a similar resolution in support of local calendar flexibility. The proposed resolution is attached for your consideration.

The board may approve or revise the resolution at this time.

Public Attachments:

Resolution Supporting Local Control of School Calendars.pdf

Groups audience:

School Board

07. Policy

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Policy 2670, Business Advisory Council, has been revised as part of NCSBA’s Fall 2018 Custom Policy Updates. It is presented as first-read information. Dr. Brian Weaver and Ms. Arleca Chapman will discuss the policy and answer any questions you may have.

A motion is in order to accept policy 2670 as first read information.

Public Attachments:

Policy 2670_revised.pdf

Groups audience:

School Board

08. Proposed Memorandum of Understanding

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

At its December meeting, the board reviewed a draft memorandum of understanding (MOU) that outlines the levels of involvement and roles for the board of education and the board of commissioners regarding the bond construction/renovation projects for Brevard High School, Rosman High School, and Rosman Middle School. The MOU also references a lease agreement and an interlocal agency agreement. Mr. Donnahoo recommended that a committee be formed to discuss the MOU and work through any issues. The committee met on December 20, after which it was suggested that the two boards hold a joint meeting for additional discussion. A joint meeting was held on January 16. At the joint meeting, the two boards discussed next steps and the commissioners agreed to provide any thoughts or specific input they would like to see included in the agreement.

Public Attachments:

DRAFT_Memorandum of Understanding.pdf

DRAFT_Lease Agreement (BHS, RHS, RMS).pdf

DRAFT_Interlocal Agency Agreement with County.pdf

Groups audience:

School Board

09. FY19 Capital Projects Status Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present a status report on capital projects for 2018-2019. A copy of the summary report is attached. Mr. Barger will answer any questions you may have.

Public Attachments:

FY19 Capital Projects Status_1-10-19.pdf

Groups audience:

School Board

10. School Facility Tours

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

As part of its annual budget process, the board typically schedules two days in January or February to visit schools and evaluate facility needs. The board may discuss potential dates for the 2019 tours.

Groups audience:

School Board

11. Local Supplement

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Dr. McDaris has shared with board members information regarding a possible supplement increase to help our district remain competitive with other counties, retain leadership positions, and recognize our most veteran teachers. He proposes that the board consider changing the local central office administrator supplement from a flat rate to a percentage supplement and give a 0.5 percent supplement increase for teachers with 25 or more years of experience. This change would come from existing funds that are currently in the approved budget. The proposal is presented for discussion and possible action.

The board may choose to take action on the proposed change to the local supplement.

Groups audience:

School Board

12. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

13. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will resume its twice-a-month meeting schedule in February 2019. Meetings will be held on the first and third Mondays of the month at 6:30 p.m. unless otherwise noted.

Jan. 29-31	District Science Fair & Expo		Rogow Room
Jan. 31	Science Fair Expo	6:00 p.m.	Rogow Room
Feb. 4	WORK SESSION / PLANNING RETREAT	5:30 p.m.	MEC
Feb. 15	Early release – students	12:00 noon
Feb. 18	Makeup day for Dec. 10
Feb. 18	REGULAR MEETING	6:30 p.m.	MEC
Mar. 4	REGULAR MEETING	6:30 p.m.	MEC
Mar. 18	REGULAR MEETING	6:30 p.m.	MEC
Mar. 22	Teacher workday

Groups audience:

School Board

14. Topics for Work Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will hold its annual work session/planning retreat on Monday, February 4, 2019 at the Morris Education Center beginning at 5:30 p.m. A light supper will be provided. The following topics have been suggested for discussion:

DRAFT

Strategic Plan
- Alignment of Plan and Budgetary Goals
Educator Retention and Recruitment
Staffing Needs for K-3 (Class Size Mandate)
English Language Learners (ELL) Staffing
Digital Learning
- Coding
- Digital Literacy
- Computational Thinking
- Next Phases of Virtual Days
- Technology
- Virtual Reality and AI (Artificial Intelligence)
Instructional Technology Facilitators / Digital Learning Coordinators
Social Emotional Learning
- Including ACEs (Adverse Childhood Experiences)
Local Teacher Supplement
Substance Abuse
- JUULS, e-cigarettes
- Opioids
Child Nutrition Ovens
Emerging Issues Forum - Rural Connect
- Transylvania County
- Project Empathy
Budget Projections
NCHSAA 2020 Realignment

Groups audience:

School Board

15. Reports from Board Training Events

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

North Carolina statute requires board of education members to receive a minimum of 12 hours of professional development training every two years. Local board policy states that members who attend a professional development activity will provide a report of the event to other board members. On January 10, Alice Wellborn attended the School Board Ethics workshop at WRESA. On January 10-11, Courtney Domokur attended the NCSBA New Board Member Core Training in Raleigh. Ms. Wellborn and Ms. Domokur will have an opportunity to give reports from these events.

Groups audience:

School Board

16. Resolution Declaring Surplus Property

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

On November 19, the board approved a resolution declaring a parcel of land on Ecusta Road, Lot 1, as surplus property. The land is currently being used as a baseball field by the Transylvania Little League and is no longer being used by the school system. The resolution has been revised based on feedback from the county commissioners. Mr. Donnahoo will discuss the revisions and answer any questions you may have.

A motion is in order to approve the revised resolution declaring surplus property.

Public Attachments:

Resolution for Surplus Property - Ecusta Rd., Lot 1_revised.pdf

Groups audience:

School Board

17. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

18. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

III. Adjournment

Groups audience:

School Board