Regular Meeting

Dates:

Monday, March 18, 2019 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, March 18, 2019 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. The meeting is open to the public.

Groups audience:

School Board

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

School Board

II. Business Items

Groups audience:

School Board

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for March 18, 2019.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Bain Brown Wins Levine Scholarship

Brevard High School senior Bain Brown has been named one of 20 students entering the Levine Scholars Program as a member of the UNC Charlotte Class of 2023. The four-year scholarship includes full tuition, room, board, a grant to implement a service project designed by each student, and four summers of leadership and cultural experiences. This award is estimated at $105,000 for in-state students, $155,000 for out-of-state students. Congratulations Bain!

Morehead-Cain Scholarship

Brevard High School senior Cullen Duval has been awarded the prestigious Morehead-Cain Scholarship as a member of the UNC Chapel Hill Class of 2023. The scholarship fully funds four years of undergraduate study and summer enrichment experiences. During four summers, scholars may complete an outdoor leadership course, commit to public service in the United States or abroad, conduct research at sites worldwide, and gain experience in private enterprise. The total award is estimated at $108,000 for in-state students, $208,000 for out-of-state students. Congratulations Cullen!

All-District & All-State Bands

Congratulations to Brevard and Rosman Middle School students who earned seats in All-District Bands, out of hundreds of auditioners in Western North Carolina. Symphonic Band—Meredith Hart, Jessie Dodson, Ella Leatherwood, Grace Gentle, Val Butler, Brayden Grosvenor, and Trevor Long. Concert Band—Leanne Littleton, Elijah Chapman (Rosman Middle), Matthew Hogsed, Julia Bohn, and Ben Weaver.

From the Symphonic Band, Brevard students Meredith Hart, Jessie Dodson, Ella Leatherwood, Grace Gentle, and Val Butler advanced to All-State Auditions on March 2nd. And hats off to Ella Leatherwood (clarinet), Meredith Hart (clarinet), and Val Butler (contrabass clarinet) for earning seats in the 2019 North Carolina All-State Band.

Out of 16 counties in Western North Carolina, only five other middle schools are sending students to All-State and only one (Cane Creek) is sending more students than Brevard Middle.

All-State students will travel to UNC-Chapel Hill from May 3-5 to rehearse with fellow band members and play a concert on Sunday May 5. Band Directors Donnie Mulligan and Katerina Canter, and private instructor Karen Cole, are extremely proud of all their students’ hard work and accomplishments.

The following Brevard High School students also participated in the All-District Honors Band at Western Carolina University—Clare Kennerly, Frank Parsons, Anna Reed, Charlie Stewart, Elise Poché, Joe Smith, John Nguyen, Rebecca Milligan, and Sara Megown.

Four students qualified for All-State Band on the weekend of May 3-5 in Chapel Hill—Elise Poché (clarinet), Sara Megown (clarinet), Rebecca Milligan (trumpet), and John Nguyen (bass clarinet). Congratulations to these accomplished musicians!

DRS Students Earn Microsoft Certification

Four students—Bailey Rothe, Josh Cole, Ramon Rivas, and Isaac Browning—recently became the first at Davidson River School to earn Microsoft Certifications. They earned credentials in Microsoft Office and PowerPoint, which can help open doors and set them up for success in the workplace. Congratulations!

United Way

At a recent United Way Awards event, Transylvania County Schools was presented with the Gold Award, Highest Number of Donors Award, and Workplace Champions Award for the 2018-2019 campaign year. Many thanks to the TCS employees whose generous donations to the United Way of Transylvania County help provide much-needed services and assistance to people in our community.

TC Henderson, Girls ROAR Fund Drive

The Girls ROAR club at T.C. Henderson recently completed a short but successful fund drive. In a week and half, students took their “Change For Good” message to classrooms, created posters, and encouraged friends to spare some change for the United Way. These girls also did extra chores, gave up tooth fairy money, and emptied their piggy banks. The fourth and fifth-grade club raised $101.71 overall, and they decided to earmark it all for early childhood programs in Transylvania County. Congratulations to Margaret Campbell, Brodi Cantrell, Kelly Mejia Enriquez, Jennifer Galloway (teacher), Maddie Galloway, Maddie Lance, LeAnna Owen, Zoey Owen, Myranda Searcy, teachers Elizabeth Ballard and Jennifer Galloway, and principal Audrey Reneau.

Kindergarten Registration 2019

Kindergarten registration for the 2019-2020 school year is now open in all our elementary schools. There will be a Kindergarten Readiness Rally on Thursday, March 21, 2019 from 4-6 p.m. at the Transylvania County Recreation Department. This is a perfect time for families to meet kindergarten teachers, get information about enrolling, learn about NC Pre-K, and participate in fun, free activities. All children who will be five (5) years old on or before August 31, 2019 are eligible to start kindergarten this fall. Visit www.tcsnc.org/kinder for forms and more information.

Governor’s School

Two students from Transylvania County Schools have been invited to attend the 2019 North Carolina Governor’s School. Madeline Dierauf (BHS) has been selected in the area of social science, and Madeline Hall (BHS) has been selected in the area of visual art. Students who accept the invitation to Governor’s School will attend a five-and half week session this summer on the campus of either Salem College or Meredith College. Congratulations to Madeline and Madeline!

Digital Content Ambassadors

Vera Cubero and Cathy Zandecki have been selected to serve as Digital Content Ambassadors at the North Carolina Department of Public Instruction’s Digital Teaching & Learning event in Greensboro on March 20-21, 2019. There were over 170 applications for the ambassadorships and only 26 applicants were chosen. Selection was based on a demonstrated understanding of effective digital content use, related challenges, and potential solutions as well as leadership in digital teaching and learning. Vera and Cathy will be paid for their services by DPI and have a great experience helping NC educators.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2019-03-18.pdf

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 3-18-19.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the March 4, 2019 meeting
Personnel report for March 18, 2019
Appointment of Paula Fisher as school treasurer at Davidson River School, effective March 18, 2019, pursuant to N.C.G.S. 115C-448(a)

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 3-04-19.pdf

Personnel Report 3-18-19.pdf

Groups audience:

School Board

06. School Nutrition Procurement Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mrs. Carolyn Barton, Director of School Nutrition Services, will give an update on school nutrition procurement procedures. Attached is a list of food and supply items for which bids will be sought for the 2019-2020 fiscal year. Bid results are expected this summer.

Public Attachments:

SN Bids Sought for FY 2019-2020.pdf

Groups audience:

School Board

07. Summer Learning Programs

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Brian Weaver will give an update on the 2019 summer learning programs:

Middle and High School Summer Programs

(includes 2^nd EOC/EOC administration as applicable)

June 10-14 or June 17-20 (daily schedules set by schools)

Davidson River School Summer Program

June 17 – July 25 (20 days)

Elementary Summer Programs

Grades 1-3: Read to Achieve (RtA) Summer Reading Camp, June 13-28

(72 hours of instruction as required by statute)

Grades 4-5: June 13-28 (daily schedules set by schools)

A motion is in order to approve the 2019 Read to Achieve Summer Reading Camp.

Groups audience:

School Board

08. Offer to Purchase Right-of-Way

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

On February 18 and March 4, the board discussed an offer by the North Carolina Department of Transportation (NCDOT) to purchase a right-of-way at Brevard High School for a 10’ wide concrete sidewalk connecting the current sidewalk in front of the new gym and the driveway closest to Gallimore Road. The amount of the offer is $3,160 (the equivalent of $40,000 per acre). The board has postponed action on the offer pending answers to the questions listed below and clarification regarding the project’s potential impact on bond construction. Mr. Barger will provide an update.

Is there a possibility of adding lights along the sidewalk?
Will there be bollards at either end to prevent cars from accessing the sidewalk?

The board may take action on the offer at this time.

Public Attachments:

BHS right-of-way purchase 2019.pdf

Groups audience:

School Board

09. FY19 Budget Amendments

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the following budget amendments for the 2018-2019 fiscal year:

State Public School Fund – Amendment No. 2
Local Current Expense Fund – Amendment No. 1
Federal Grants Fund – Amendment No. 1
Child Nutrition Fund – Amendment No. 1

A motion is in order to approve the FY19 budget amendments.

Public Attachments:

FY19 Budget Amendments #2.pdf

Groups audience:

School Board

10. FY20 Budget

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board is in the process of reviewing local current expense and capital outlay draft budgets for the 2019-2020 fiscal year. Norris Barger will present any new budget information and documents for review and discussion. The revised Fund 2 summary reflects the Governor’s proposed increases for retirement and health insurance.

Public Attachments:

FY20 fund 2 changes_3-12-19.pdf

FY20 LCE budget_2-26-19.pdf

FY20 capital needs_2-26-19.pdf

FY20 lottery & fund balances_2-26-19.pdf

Groups audience:

School Board

11. Resolution in Support of Transylvania County Community Land Trust

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board has been asked to adopt a resolution supporting the efforts of the Transylvania County Community Land Trust to establish a designated reserve fund that can be used to address housing needs in the county. A draft resolution is attached for your review.

The board may take action to revise or approve the resolution.

Public Attachments:

Resolution Supporting Community Land Trust.pdf

Groups audience:

School Board

12. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

13. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will schedule a special meeting in late April (date to be determined) to approve the budget request for FY20. The annual budget request must be submitted to the county commissioners by May 1 each year.

Mar. 22	Teacher workday
Apr. 5	Early release - students	12:00 noon
Apr. 8	REGULAR MEETING	6:30 p.m.	MEC
Apr. 15-19	Spring break
May 6	REGULAR MEETING	6:30 p.m.	MEC
May 7	“Taste of Transylvania”	TBA	TBA
May 20	REGULAR MEETING	6:30 p.m.	MEC
May 21	TCAE “Friends of Education” Banquet	6:00 p.m.	Rogow Room
May 27	Memorial Day holiday
June 3	REGULAR MEETING	6:30 p.m.	MEC
June 6	Last day – students; early release	12:00 noon
June 6	DRS Graduation	10:00 a.m.	DRS
June 7	BHS Graduation	6:00 p.m.	Brevard Music Center
June 8	RHS Graduation	10:00 a.m.	Brevard Music Center
June 17	REGULAR MEETING	6:30 p.m.	MEC

Groups audience:

School Board

14. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

15. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

16. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Pursuant to N.C.G.S. § 143-318.11(a)(1) and 115C-402, the board will go into closed session to consult with the board attorney regarding a matter that is not a public information (student records).

A motion is in order to go into closed session.

Groups audience:

School Board

III. Adjournment

Groups audience:

School Board