01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for June 18, 2018.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Summer Feeding

Transylvania County School Nutrition Services will serve free meals again this summer for all children age 18 and under. This offer is open to ALL children in the community. Children do not have to be enrolled in the Transylvania County Schools in order to participate. The meals will be served at the following times and locations:

Location	Start and End Times	Dates of Service	Contact Number
Anchor Baptist Church 3232 Hendersonville Hwy. Pisgah Forest, NC	Monday – Friday 12:00 – 1:30 lunch Closed July 4^th	June 18 – Aug. 10	884-7610
Brevard High School 609 N. Country Club Rd. Brevard, NC	Monday – Friday 8:00 – 9:30 breakfast 11:30 – 1:30 lunch Closed July 4th	June 11 – Aug. 17	885-7347
Brevard Middle School 400 Fisher Rd. Brevard, NC	Monday – Thursday 8:00 – 9:30 breakfast 11:30 – 12:30 lunch	June 18 – June 28	884-2091
Champion Park Pool 39 Main Street Rosman, NC	Monday – Saturday 11:30 – 3:30 lunch Open July 4^th	June 7 – Aug. 17	884-6859
Franklin Park Pool 109 Lakeview Ave. Brevard, NC	Monday – Saturday 1:00 – 4:00 lunch Open July 4^th	June 8 – Aug. 10	884-6959
Transylvania County Parks & Recreation 1078 Ecusta Road Brevard, NC	Monday – Friday 11:00 – 2:00 lunch Closed July 4^th	June 11 – Aug. 10	884-3156
Rosman Middle/High School 2770 Old Rosman Hwy. Rosman, NC	Monday – Friday 7:30 – 9:30 breakfast 11:30 – 2:30 lunch Closed July 4^th	June 11 – Aug. 17	885-5566

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 6-18-18.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the June 4, 2018 meeting
Personnel report for June 18, 2018

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 6-04-18.pdf

Personnel Report 6-18-18.pdf

Groups audience:

School Board

06. Safe Schools & Athletics Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Alan Justice will give a report on school safety and athletics for the 2018-2019 school year.

Groups audience:

School Board

07. Policy: Spring 2018 Custom Updates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Twenty-three policies have been revised based on the Spring 2018 Custom Policy Updates. The policies are presented as first-read information. Dr. Brian Weaver will discuss the changes and answer any questions you may have. Approval of the policies will be requested at the next regular meeting in July.

A motion is in order to accept the 23 revised policies listed below as first-read information.

Spring 2018 Custom Policy Updates (first-read information)
1710/4021/7230	Prohibition Against Discrimination, Harassment, and Bullying
1720/4015/7225	Discrimination, Harassment, and Bullying Complaint Procedure
3200	Selection of Instructional Materials
3565/8307	Title I Program Comparability of Services
3640/5130	Student Voter Registration and Preregistration
4316	Student Dress Code
4328	Gang-Related Activity
4400	Attendance
4700	Student Records
5010	Parent Organizations
5030	Community Use of Facilities
5070/7350	Public Records – Retention, Release, and Disposition
5071/7351	Electronically Stored Information Retention
6220	Operation of School Nutrition Services
6420	Contracts with the Board
6421	Pre-Audit Certification
7100	Recruitment and Selection of Personnel
7240	Drug-Free and Alcohol-Free Workplace
8220	Gifts and Bequests
8300	Fiscal Management Standards
8325	Daily Deposits
8510	School Finance Officer
9125	Participation by Minority Businesses

Groups audience:

School Board

08. FY18 Budget Amendments

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the following budget amendments for the 2017-2018 fiscal year (see attached).

Budget Amendment No. 3 – State Public School Fund
Budget Amendment No. 3 – Local Current Expense Fund
Budget Amendment No. 3 – Federal Grants Fund
Budget Amendment No. 3 – Capital Outlay Fund
Budget Amendment No. 3 – Restricted Grants Fund

A motion or motions are in order to approve the FY18 budget amendments.

Public Attachments:

Budget Amendments #3.pdf

Groups audience:

School Board

09. FY19 Interim Budget Resolution

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Each June, the board approves an interim budget resolution in order to pay salaries and normal operating expenses for the period beginning July 1 of the new fiscal year until the final budget resolution is adopted. The interim budget resolution for FY19 is attached.

A motion is in order to adopt the interim budget resolution for the period beginning July 1, 2018 until adoption of the 2018-2019 budget resolution.

Public Attachments:

FY19 Interim Budget Resolution.pdf

Groups audience:

School Board

10. FY19 Budget Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris and Mr. Barger will share the most recent information on state and local budgets for 2018-2019.

Groups audience:

School Board

11. Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Two community input sessions were scheduled in June at Brevard High School and Rosman High School. Architects from Clark Nexsen gathered feedback from stakeholders regarding what programs and features they would like to see for 21^st century high schools.

PROCESS:

I. Advanced Planning

History (Fall 2017 - Spring 2018)
Facilities Assessment (Fall 2017- Spring 2018)

Inventory of existing spaces
Compare with DPI recommendations for student population and conditions of spaces
How much would it cost to bring it up to standards?

Information Gathering & Vision (Spring 2018)

What do we need?
What makes us unique?
What is important to the school and its culture?

II. Building Programming (July 2018)

III. Schematic & Concept Design (September 2018)

Bond Referendum (November 2018)

IV. Design Development

V. Construction Documents

VI. Bidding

VII. Construction

VIII. Project Completion

As a reminder, the Local Government Commission (LGC) recommends a 120-day process for approval for a ballot measure. Each of these steps are required, including public hearings.

BOE passes resolution and makes a written request to the commissioners. Done
Basics of what the bond will cover are clarified. Done
County hires bond attorney. Done
County applies to the LGC with the costs of the bond. Done
LGC approves (assuming).
Measure is placed on ballot.
Public hearings and meetings held to promote the bond.
Measure passes or not at election.

Groups audience:

School Board

12. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

13. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will resume its once-a-month meeting schedule in July. Meetings will be held at 6:30 p.m. on the third Monday of the month unless otherwise noted.

June 18	4-day summer schedule begins (Mon-Thur 7-5; closed on Fridays)
July 4	Holiday
July 16	REGULAR MEETING	6:30 p.m.	MEC
Aug. 1-2	TCS Administrators’ Retreat	2 days	TCH
Aug. 13	Regular 5-day schedule resumes
Aug. 16-21	Teacher workdays
Aug. 16	New Teacher Orientation	TBD	Blue Ridge Community College
Aug. 20	REGULAR MEETING	6:30 p.m.	MEC
Aug. 22	First student day

Groups audience:

School Board

14. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

15. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

III. Business Items

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Former Students in the Military

05. Consent Agenda

06. Safe Schools & Athletics Update

07. Policy: Spring 2018 Custom Updates

08. FY18 Budget Amendments

09. FY19 Interim Budget Resolution

10. FY19 Budget Update

11. Bond Update

12. Superintendent's Update

13. Important Dates

14. Public Comment

15. Other Items