01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for August 20, 2018.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

TCS Bus Photo Wins Award

Our Transportation Department consistently earns great praise for their mechanics, drivers, and high performance. And recently, they won a $100 award in a national photography contest in School Bus Fleet Magazine. A spur-of-the moment shot, taken by Kevin Smith, captured the reflection of Brevard High School’s American flag in the bus window one sunny October afternoon last year, moments before students boarded the bus (see attached photo).

2018 New Employee Orientation

An orientation session for 23 new licensed employees was held on Thursday, August 16 at Blue Ridge Community College. Presenters were Brian Weaver, Jeremy Gibbs, Tom Sweet, Kevin Smith, Alan Justice, Greg Stroup, and Sheriff David Mahoney. Topics included the NC Code of Ethics for Educators, curriculum, community relations, NC Educator Evaluation System, beginning teacher support program, and the school resource officer program. Principals Audrey Reneau, Scott Strickler, and Bryan Abernethy discussed expectations for staff at the elementary, middle, and high school levels.

Board Member Appointed to NCSBA Legislative Committee

Congratulations to Mr. Marty Griffin, who has been appointed to serve on the North Carolina School Boards Association Legislative Committee as the Western Region member-at-large. Ten board members from across the state were selected to serve on the committee. The group will begin work on developing a two-year legislative agenda for the NCSBA Delegate Assembly at its first meeting on August 27 at the NCSBA office building in Raleigh.

Safety Training Programs

On August 9-10, school administrators joined law enforcement and first responders in training for best practices during a variety of “active shooter” events. On August 15, Blue Spear Solutions, the nation’s leading training organization in active shooter and mass casualty preparedness, administered training to over 300 teachers, coaches, administrators, SROs, and staff members in the “Stop the Bleed” pilot program announced earlier this year. In addition to the training, each classroom will receive a wall-mountable bleeding control station. The stations will include tourniquets, hemostatic gauzes, chest seals, and other life-saving equipment, plus instructions in both Spanish and English. To date over 150,000 civilians have been trained under this program. Transylvania County Schools is the first school system to initiate this program in the State of North Carolina.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2018-08-20.pdf

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 8-20-18.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the June 18, 2018 meeting
Personnel report for July 16, 2018
Non-faculty coaches for fall sports 2018

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 7-16-18.pdf

Non-Faculty Coaches_Fall 2018.pdf

Personnel Report 8-20-18.pdf

Groups audience:

School Board

06. Instructional Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Jeremy Gibbs will give an update on curriculum and instruction. See attached flyers.

Public Attachments:

curriculum-update-flyer-august2018.pdf

SMART-PDF.pdf

Groups audience:

School Board

07. FY19 Budget Resolution

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the final budget resolution for the 2018-2019 fiscal year. The FY19 budget resolution and supporting documents are attached for your review. Mr. Barger will answer any questions you may have.

A motion is in order to approve the budget resolution for the 2018-2019 year.

Norris Barger will present the following budget amendments for the 2017-2018 fiscal year (see attached) and answer any questions you may have.

Budget Amendment No. 4 – Local Current Expense Fund
Budget Amendment No. 4 – Restricted Grants Fund

A motion is in order to approve the FY18 budget amendments.

Public Attachments:

FY19 Budget Resolution.pdf

FY19 budget-Fund 2 resolution.pdf

FY19 budget-Fund 8 resolution.pdf

Fund 4.pdf

Budget Amendments #4.pdf

Groups audience:

School Board

08. Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An initiative will be on the local ballot in November 2018 for $68 million in general obligation bonds to pay for capital improvements at Brevard High School, Rosman High School, and Rosman Middle School. Dr. McDaris will give an update.

PROCESS:
I.	Advanced Planning
	A.	History (Fall 2017- Spring 2018)
	B.	Facilities Assessment (Fall 2017 – Spring 2018)
		1.	Inventory of existing spaces
		2.	Compare with DPI recommendations for student populations and conditions of spaces
		3.	How much would it cost to bring it up to standards?
	C.	Information Gathering and Vision (Spring 2018)
		1.	What do we need?
		2.	What makes us unique?
		3.	What is important to the schools and its culture?
II.	Building Programming (July 2018)
III.	Schematic & Concept Design (September 2018)
	Bond Referendum (November 2018)
IV.	Design Development
V.	Construction Documents
VI.	Bidding
VII.	Construction
VIII.	Project Completion

As a reminder, the Local Government Commission (LGC) recommends a 120-day process for approval for a ballot measure. Each of these steps are required, including public hearings.

✓	BOE passes resolution and makes a written request to the commissioners.
✓	Basics of what the bond will cover are clarified.
✓	County hires bond attorney.
✓	County applies to the LGC with the costs of the bond.
	LGC approves (assuming).
	Measure is placed on ballot.
	Public hearings and meetings held to promote the bond.
	Measure passes or not at election.

Groups audience:

School Board

09. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

10. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Aug. 16-21	Teacher workdays
Aug. 22	First student day
Sept. 3	Labor Day holiday
Sept. 17	REGULAR MEETING	6:30 p.m.	MEC
Sept. 27	NCSBA District 8 Meeting	4:00 – 8:00 p.m.	West Henderson High School
Sept. 28	Early dismissal – students	12:00 noon
Oct. 15	REGULAR MEETING	6:30 p.m.	MEC
Oct. 17-19	NCSBA Fall Law Conference	Day 1: 1 pm – 5:30 pm Day 2: 8 am – 12:30 pm Day 3: 8 am – 12:30 pm	Renaissance Asheville Hotel
Oct. 25-26	Teacher workdays

Groups audience:

School Board

11. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

12. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

13. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Pursuant to N.C.G.S. § 115C-319 and 143-318.11(a)(1), the board will go into closed session to discuss confidential personnel information (superintendent’s annual evaluation). The timeline for the 2017-2018 evaluation is included below.

A motion is in order to go into closed session.

June 18	Superintendent provides self-assessment to the board. Board members receive individual copies of the evaluation instrument.
Prior to July 16	Board chair and vice chair meet with superintendent to discuss self-assessment.
Prior to July 16	Board members complete and return individual evaluations to board chair or vice chair.
July 16	Board members meet in closed session to prepare consensus evaluation.
August 20	Board meets with superintendent in closed session to discuss the consensus evaluation and agree upon performance goals and recommendations for the subsequent school year.

Groups audience:

School Board

III. Business Items

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Former Students in the Military

05. Consent Agenda

06. Instructional Update

07. FY19 Budget Resolution

08. Bond Update

09. Superintendent's Update

10. Important Dates

11. Public Comment

12. Other Items

13. Closed Session