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II. Business Items

Groups audience: 
School Board

01. Approval of Agenda

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
A motion is in order to approve or revise the meeting agenda for June 3, 2019.
 
 
Groups audience: 
School Board

02. Public Comment

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system.  In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).  
  • Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment. 
  • A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board. 
  • Each speaker will receive 3 minutes to present comments.  The public comment session will not exceed 30 minutes total except by majority vote of the board.
  • The board chair will recognize speakers in the order in which they signed in.  Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker.  If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form.  If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions.  At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner. 
  • Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.
  • Except in cases of emergency, information received during presentations will not be acted upon at the time it is received.  It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.
  • Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17. 
  • Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent.  The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.
  • The board may choose to offer a second opportunity for public comment at the end of the meeting.  Sign-ups will not be required for the second public comment opportunity.
  • No solicitations will be allowed during public comment.
 
Groups audience: 
School Board

03. Good News Report

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
X
Action
 
Excellent Educators
X
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
 
 
 
 
Educators of the Year 2019-2020
At the “Teacher of the Year” Awards Reception on May 30, Tammy Moman, Brevard High School, was named as the Transylvania County Schools Teacher of the Year for 2019-2020, and Patti Whitaker, Brevard Elementary School, was named as the Transylvania County Schools Teacher Assistant of the Year for 2019-2020.  Congratulations to Ms. Moman, Ms. Whitaker, and all of the educators listed below who were selected as the “best of the best” by their colleagues for 2019-2020.  The Teacher of the Year award is sponsored by First Citizens Bank of Brevard.
 
Student Services Person of the Year:  Nicole Moman (RES)
Media/Technology Person of the Year:  Alyse Hollingsworth (BES)
Principal of the Year:  Carrie Norris (BES)
Rookie of the Year:  J. C. McCarson (RHS)
Teacher Assistants of the Year:  Patti Whitaker (BES), Leah Graves (BHS), Brendan
Ellsworth (BMS), Andre Hemphill (DRS), Doug Moll (PFES), Rita Whitlock (RES), Sandy O’Rourke (RHS), and Vickie Ayers (TCH)
Teachers of the Year:  Lauren Wyatt (BES), Tammy Moman (BHS), Sarah Kennedy (BMS), Joe Russo (DRS), Alana Anderson (PFES), John Brinkley (RES), Jake Raines (RHS), Lynn Turner (RMS), and Kim Geer (TCH)
 
Graduation 2019
Congratulations to the Class of 2019!  Everyone is invited to attend the graduation ceremonies, watch them live online, or view the archive after the ceremonies at the link on our TCS YouTube channel, http://youtube.com/tcsnc.  The dates and times for each ceremony are listed below:
 
            Davidson River School:  Thursday, June 6, at 10:00 a.m., DRS
            Brevard High School:  Friday, June 7, at 6:00 p.m., Brevard Music Center 
            Rosman High School:  Saturday, June 8, at 10:00 a.m., Brevard Music Center
 
 
For more good news from Transylvania County Schools, please visit us at:
 
Home Page:  www.tcsnc.org ǀ Facebook:  facebook.com/transylvaniaschools
Twitter:  twitter.com/transylvaniasch ǀ Flickr:  flickr.com/tcsnc
Instagram:  Instagram.com/transylvaniaschools ǀ YouTube:  youtube.com/tcsnc
Smartphone App:  Transylvania County Schools on Play Store and iTunes
SoundCloud:  soundcloud.com/transylvaniacountyschools
 
Public Attachments: 
PDF icon Good News Report 2019-06-03.pdf
Groups audience: 
School Board

04. Recognition of Retirees 2018-2019

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
X
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
 
 
 
 
Each June, the Transylvania County Board of Education recognizes the employees of Transylvania County Schools who will be retiring or have retired during the current school year.  Some of the honorees have spent their entire careers with the Transylvania County Schools, and some have worked in other school districts in addition to Transylvania.  The 16 people being honored this year represent a combined total of 393 years in public education.  The board would like to offer its commendations and congratulations to the individuals named below in gratitude for their years of dedicated service to public education and the students of Transylvania County Schools. 
 
Transylvania County Schools Retirees
2018-2019
Renee Avirett
Teacher Assistant
TCH
20 years
Tammy Gillis-Ducker
Media Coordinator
PFES
30 years
Sondra Green
Teacher
RMS
32 years
Lystra Keever
Teacher
RES
30 years
Sarah Kevitt
Technology Specialist
MEC
26 years
Doug Moll
Teacher Assistant
PFES
35 years
Dan Moore
Groundskeeper
Plant Operations
16 years
Ray Myers
Custodian
BHS
10 years
Valerie Pangle
Teacher Assistant
RES
31 years
Sheila Parris
Cafeteria Worker
BHS
30 years
Bob Pedersen
Maintenance Technician
Plant Operations
23 years
David Siniard
Student Advocate
BHS
28 years
Debbie Siniard
Office Support
BHS
9 years
Timothy Trantham
Teacher
BHS
28 years
Nancy VanNess
Teacher Assistant
PFES
12 years
Donna Wilde
Principal
DRS
33 years
 
Congratulations to all!
 
 
Groups audience: 
School Board

05. Proposal from Teens Advocating for Future Youth

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Bain Brown, Brevard High School senior and founder of Teens Advocating for Future Youth (T.A.F.F.Y.), will present a proposal to replace the C-STOP suspension program with nicotine education programs for students who are caught in possession of an e-cigarette product.  Copies of the proposal and presentation materials are attached.  Mr. Brown will address any questions from the board.   
 
Public Attachments: 
PDF icon E-Cigarette Policy Revision Proposal.pdf
PDF icon JUULing School Board Proposal.pdf
Groups audience: 
School Board

06. Former Students in the Military

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military.  The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day.  Twenty-eight new names have been added to the list.  Additional names will be included as they are received.    
 
Additions
Debra Anders
Major Ashe
L. T. Ashe
Elmer Lee Barton
James Buchanan
Gary Buchanan
Roy Lee Chapman
Frank Cubero
Jack Gillespie
William “Doc” Gillespie
Jordan Heath
James Hendricks
Donna Hudepohl
Charles Larry Mahoney
Larry McCall
Ray McCall
Dean McDaris
M. Roger Powell
Steve Powell
Kayla Holbrook Roland
Logan Roland
James Sanders
Jay Smith
Charles Tritt
Larry Tritt
Steve Whitmire
Jesse Earl Wilson
Austin Woodson
 
Public Attachments: 
PDF icon Military List 6-03-19.pdf
Groups audience: 
School Board

07. Consent Agenda

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
X
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The following items are submitted for consent approval (see attachments):
  1. Minutes of the May 20, 2019 meeting
  2. Minutes of the May 21, 2019 work session
  3. Personnel report for June 3, 2019
A motion is in order to approve the consent agenda items.
 
Public Attachments: 
PDF icon Minutes 5-20-19.pdf
PDF icon Minutes 5-21-19.pdf
PDF icon Personnel Report 6-03-19.pdf
Groups audience: 
School Board

08. Technology Purchase for 2019-2020

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Technology Director Chris Whitlock will present the annual Chromebook purchase for the 2019-2020 school year.  Board approval is required for purchases over $90,000.  The attached quote of $184,077.03 from Trinity3 Technology will provide 625 new units, required Google license, four-year accidental warranty, power cords, and cases with power cord storage.  This is a funded, annually recurring item in the capital outlay budget.  The IT department is using the federal TIPS contract for purchasing this year, as it has in the past.  Per the district’s four-year replacement schedule, the new Chromebooks will be used to replace the student devices at Rosman Middle School and Rosman High School. The old devices will be repurposed as loaner machines and for other uses throughout the district.  Mr. Whitlock will answer any questions you may have. 
 
A motion is in order to approve the Chromebook purchase of $184,077.03 from Trinity3 Technology for the 2019-2020 school year.   
 
Public Attachments: 
PDF icon SQ 8711.pdf
Groups audience: 
School Board

09. School Nutrition Bid Results for 2019-2020

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The School Nutrition Procurement Plan calls for a list of goods and services that go out for bid to be provided to the board of education each year.  Invitations for Bid (IFB) are utilized if the amount of purchase is more than $90,000.  Requests for Proposals (RFP) are used when informal procurement procedures are followed for purchases under $90,000.  A summary of the bid results for 2019-2020 is attached.  Director Carolyn Barton will review the bids and answer any questions you may have. 
 
A motion is in order to approve the School Nutrition bid results for the 2019-2020 school year.
 
Public Attachments: 
PDF icon SN Bid Results for 2019-2020.pdf
Groups audience: 
School Board

10. Selection of Architect & CMAR

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Earlier this spring, the School Bond Construction Committee interviewed a number of architectural and CMAR (construction manager at risk) firms for construction and renovations at Brevard High School and Rosman Middle/High School.  After much work, the committee members narrowed the field down to their top three choices in each category.  At its work session on May 21, the board reviewed and discussed the committee’s recommendations.
 
The board may take action at this time to name an architectural firm and CMAR (construction manager at risk) firm for the bond construction/renovation projects at Brevard High School, Rosman Middle School, and Rosman High School.
 
 
Groups audience: 
School Board

11. Batting Cage Roof Replacement

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Earlier this year, the roof of the softball batting cage at Brevard High School was destroyed by high winds.  Coach David McNeil has obtained an estimate of $13,130.55 to rebuild the roof.  The school system has received an insurance settlement of $13,536.52 from its insurance carrier.  The superintendent recommends a new project line item for $13,538 for the softball batting cage roof replacement.  The estimate from Wilson Services is attached. 
 
A motion is in order to approve the superintendent’s request for a new project line item for the batting cage roof replacement. 
 
Public Attachments: 
PDF icon Softball Batting Cage Estimate.pdf
Groups audience: 
School Board

12. FY20 Budget

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Earlier this spring, the board submitted its budget request for the local current expense fund, capital outlay fund, restricted grants fund, and child nutrition allocation for the 2019-2020 fiscal year.  Board members and administrators have attended several commissioners’ meetings to discuss the FY20 budget request and answer questions.  Norris Barger will give an update on the status of the budget, including any new state budget activity.  The superintendent’s budget message for FY20 is attached. 
 
Public Attachments: 
PDF icon Superintendents Budget Message_4-25-19.pdf
Groups audience: 
School Board

13. Community Relations Board

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The newly formed Community Relations Board (CRB) of Transylvania County has invited the Board of Education to designate three individuals to be members of the CRB.  Two are to be students from Brevard High School, Davidson River School, or Rosman High School.  The third may be anyone of the board’s choosing.  The Community Relations Board will call an organizational meeting in mid-August, and would like to have the appointments in time for the designees to attend the organizational meeting.  A copy of the letter from CRB Chair Maurice Jones and the CRB’s statement of organization and purpose are attached.  The board may appoint members to the CRB at an upcoming meeting. 
 
Public Attachments: 
PDF icon Community Relations Board.pdf
Groups audience: 
School Board

14. Superintendent's Update

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Dr. McDaris will give an update on current and emerging educational issues.
 
 
Groups audience: 
School Board

15. Important Dates

Important Dates
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board will resume its once-a-month meeting schedule in July.  Meetings will be held on the third Monday of the month at 6:30 p.m. unless otherwise noted. 
 
June 6
Last day students; early release
12:00 noon
 
June 6
DRS Graduation
10:00 a.m.
DRS
June 7
BHS Graduation
6:00 p.m.
Brevard Music Center
June 8
RHS Graduation
10:00 a.m.
Brevard Music Center
June 7-12
Teacher workdays
 
 
June 17
4-day summer schedule begins
 
 
June 17
REGULAR MEETING
6:30 p.m.
MEC
July 4
Holiday
 
 
July 15
REGULAR MEETING
6:30 p.m.
MEC
Groups audience: 
School Board

16. Public Comment

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board will provide a second opportunity for public comment. 
 
 
Groups audience: 
School Board

17. Other Items

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
An opportunity will be provided for comments and/or other items from board members.
 
 
Groups audience: 
School Board

18. Closed Session

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
X
Operations and Support
X
 
 
 
Pursuant to N.C.G.S. § 115C-319 and 143-318.11(a)(1), the board will go into closed session to discuss information that is not a public record (employee personnel files).
 
A motion is in order to go into closed session.
 
 
Groups audience: 
School Board
Source URL: https://aws.nc.transylvania.schoolboard.net/node/5092