01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for December 16, 2019.

Groups audience:

School Board

02. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Pursuant to N.C.G.S. § 143-318.11(a)(1), 143-318.11(a)(3), and 115C-209.1, the board will go into closed session to consult with the board attorney regarding a legal matter and a confidential volunteer matter.

A motion is in order to go into closed session.

Groups audience:

School Board

03. Election of Officers in January/Suspension of Policy

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Board policy 2200, Election of Officers/Organization of Board, states that the board will elect a chairperson and a vice-chairperson to serve for a term of one year or until his or her successor is elected and qualified by taking the oath of office. An organizational meeting for the election of officers will be held at the regularly scheduled December meeting of the board and as often thereafter as the board determines appropriate. The chairman would like to suspend the election of officers until the January meeting. Policy 2450, Suspension of Board Policies, allows the temporary suspension of any section or sections of board policies by a majority vote of board members present at a meeting. Policies 2200 and 2450 are attached.

Pursuant to board policy 2450, a motion would be in order to suspend the election of officers in accordance with policy 2200 until no later than January 2020.

Public Attachments:

Policy 2200.pdf

Policy 2450.pdf

Groups audience:

School Board

04. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

Groups audience:

School Board

05. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Congratulations to the Devils for a Great Season

Winning 11 games for the second straight year, the Brevard High School Blue Devils played a tough game in the third round of the state playoffs, falling to Reidsville, winner of last year’s state title. Congratulations to Coach Pritchett, his staff, the players--and all the fans who cheered them on--for another great season.

Donation to TIME 4 Real Science

Many thanks to Kenneth and Harriet Walls who recently donated $2,500 to Brevard High School for the purchase of equipment to be used in Jennifer Williams’ TIME 4 Real Science classrooms. We very much appreciate the Walls’ support of Brevard High School and the Transylvania County Schools.

New Mobile App Serves Students, Parents, and Community

Now everyone can stay in touch with the school system and receive the latest news and updates from the district by downloading our new mobile app. The Transylvania County Schools app is available for both Android and Apple iOS phones and provides access to calendars, athletics, transportation, accounts, social media, news and more. The app also contains links for feedback to support an improved user experience.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Groups audience:

School Board

06. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Eight new names have been added to the list:

Hank Bayles

Ed Burdette

Roy Dossey

Donald Hayes

Tyler Hutchins

Ervin A. Mulenex

William S. Mulenex

Caleb Sisk

Public Attachments:

Military List 12-16-19.pdf

Groups audience:

School Board

07. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the November 21, 2019 meeting
Personnel report for December 16, 2019

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 11-21-19 (1).pdf

Personnel Report 12-16-19.pdf

Groups audience:

School Board

08. Policy

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Forty-one revised policies and two new policies from the Fall 2019 PLS Updates were presented as first-read information at the November meeting. Many of the policies have only minor changes or technical revisions. Others have more substantive changes. Policy 4240/7312 was further revised on 12/13/19 (see below).

Policy 7360/8225, Crowdfunding on Behalf of the School System: This is an optional new policy established to assist the board in controlling crowdfunding on behalf of the school system. The policy authorizes employees to engage in crowdfunding activities within the limits established by the policy.

Policy 4334/5035/7345, Use of Unmanned Aircraft (Drones): This optional new policy authorizes the use of drones on school property and at school sponsored events with prior approval of the superintendent or designee when certain conditions are met.

Updates to address new record retention requirements: The following policies have been updated to reflect the General Records Schedule for Local Government Agencies, the new records retention and disposition schedule applicable to LEAs: policy 4700, Student Records; policy 5070/7350, Public Records – Retention, Release, and Disposition; and policy 5071/7351, Electronically Stored Information Retention.

General Statutes require the “consent” of the State Division of Archives before records can be destroyed. The attached consent document is included as part of the new schedule. The board attorney recommends that the document be approved by the board, signed by the chair, and returned to the Division.

Policy 7410, Teacher Contracts: This policy was updated to address a change in the teacher contract law. The policy was updated (1) to add a definition of “year” for purposes of determining a teacher’s years of employment by the board, in accordance with a change in law, and (2) to specify that three consecutive years of employment are necessary for eligibility for a multi-year contract. Alternatively, the board may count years of employment cumulatively, but to do so the board must modify the policy.

Policy 3620, Extracurricular Activities and Student Organizations: This policy was updated to address NCHSAA rule changes. The update adds new provisions regarding transgender student participation and eligibility of home school students for participation.

Updates to address CBD products: The following policies have been updated to address CBD-containing substances: policy 4325, Drugs and Alcohol (prohibits all substances containing CBD or THC); policy 6125, Administering Medicines to Students (prohibits the administration of CBD- and THC-containing substances, with some exceptions); and policy 7240, Drug-Free and Alcohol-Free Workplace (prohibits all substances containing CBD or THC).

Policy 7240 has been revised since the first read to address the issue of employees who use lawfully purchased CBD products at home. Policy 4325 also has been revised per recommendation by the board attorney. The new changes are shown in green.

Policy 4333, Weapons, Bomb Threats, Terrorist Threats, and Clear Threats to Safety: This policy was updated to add other forms of prohibited behavior. The policy now prohibits these additional forms of conduct: planting fake explosive devices on school property; threatening an act of mass violence; making a false report of an impending act of mass violence; and planting a fake weapon of mass destruction on school property.

Policy 5210, Distribution and Display of Non-School Material: Includes new content to address political signs placed on school rights-of-way during designated periods.

Policy 7241, Drug and Alcohol Testing of Commercial Motor Vehicle Operators: This update is necessary to comply with Federal Motor Carrier Safety Regulations issued in 2016 that have a compliance deadline of January 6, 2020. The regulations require employers of drivers whose duties require a commercial driver’s license under federal law to conduct queries of the new federal Commercial Driver’s License Drug and Alcohol Clearinghouse. While there is no requirement that local boards have a policy in place by that deadline, school districts nevertheless must comply with new federal requirements beginning January 6.

Policy 4240/7312, Child Abuse and Related Threats to Child Safety (formerly named Child Abuse – Reports and Investigations). Special updates issued 12/13/19:

Reports to Law Enforcement of Certain Forms of Child Victimization (G.S. 14-318.6)

Beginning December 1, 2019, any adult who knows or should have reasonably known of certain forms of child victimization must report that information to law enforcement. This reporting requirement fills a gap in existing child abuse reporting requirements which require reports to state officials only when the abuse is perpetrated by an individual who has a specific relationship with the child, i.e., a parent or caretaker (G.S. 7B-101) or a caregiver in a child care facility licensed by DHHS (G.S. 110-105.4). Under the new reporting law, a report to law enforcement is required when an adult knows or should have reasonably known that a juvenile has been or is the victim of a violent offense, sexual offense, or misdemeanor child abuse. No relationship between the child and the perpetrator is necessary to trigger the new reporting obligation. Failure to report is a criminal offense and the law provides civil and criminal immunity for reports made in good faith.

Unlike existing child abuse reporting obligations under G.S. 7B-101, the new law does not impose a reporting obligation on the school system itself; the obligation extends only to individuals. Therefore, boards are not required to include this reporting requirement in policy or to otherwise enforce the reporting requirement. NCSBA nevertheless encourages boards to address the matter in policy as part of the board’s broader efforts toward keeping students safe. Accordingly, policy 4240/7312 has been updated to add this new reporting requirement and made it applicable to all employees, contractors, and volunteers.

Child Sexual Abuse and Sex Trafficking Training Program (G.S. 115C-375.20)

Beginning January 1, 2020, LEAs must adopt and implement a child sexual abuse and sex trafficking training program for school personnel who work directly with students in grades K-12. Such school personnel must receive two hours of training in even-numbered years beginning with the 2020-2021 school year. (Presumably the training must be provided by the end of the calendar year of the first semester of the 2020-2021 school year to meet the requirement that the training be provided in “even-numbered years.”) “School personnel” is defined to mean teachers, instructional support personnel, principals, and assistant principals, though boards have discretion to expand that definition to include other school employees who work directly with students in grades K-12.

The required components of the training program are specified in the law and include the following: best practices from the field of prevention; the grooming process of sexual predators; warning signs of sexual abuse and sex trafficking; intervention strategies; legal responsibilities for reporting; and available resources for assistance. Training may be provided by local nongovernmental organizations with expertise in the area, local law enforcement officers, or other officers of the court.

The board is not legally required to address the training program in board policy. However, NCSBA believes it is advisable to do so and to require in board policy that school personnel participate in the training. Accordingly, policy 4240/7312 has been updated to add the specified training program requirements and to require designated school personnel to participate in the training.

Dr. Brian Weaver will answer any questions you may have.

A motion is in order to approve the 43 policies listed below.

A motion is in order to approve the consent document regarding destruction of records as outlined in the 2019 Local Government Agencies General Records Retention and Disposition Schedule.

Fall 2019 PLS Updates (second-read approval)
1200	Governing Principle – Student Success
1310/4002	Parental Involvement
1400	Governing Principle – School Initiatives
1500	Governing Principle – Safe, Orderly, and Inviting Environment
1700	Governing Principle – Removal of Barriers
1800	Governing Principle – Stewardship of Resources
2010	Board and Superintendent Relations
2300	Board Meetings
3102	Online Instruction
3225/4312/7320	Technology Responsible Use
3620	Extracurricular Activities and Student Organizations
4040/7310	Staff-Student Relations
4240/7312	Child Abuse and Related Threats to Child Safety
4270/6145	Concussion and Head Injury
4325	Drugs and Alcohol
4333	Weapons, Bomb Threats, Terrorist Threats, and Clear Threats to Safety
4334/5035/7345 NEW	Use of Unmanned Aircraft (Drones)
4400	Attendance
4700	Student Records
5015	School Volunteers
5070/7350	Public Records – Retention, Release, and Disposition
5071/7351	Electronically Stored Information Retention
5210	Distribution and Display of Non-School Material
5220	Collections and Solicitations
6120	Student Health Services
6125	Administering Medicines to Students
6140	Student Wellness
6220	Operation of School Nutrition Services
6230	School Meal and Competitive Foods Standards
6305	Safety and Student Transportation Services
6315	Drivers
6420	Contracts with the Board
7100	Recruitment and Selection of Personnel
7130	Licensure
7240	Drug-Free and Alcohol-Free Workplace
7241	Drug and Alcohol Testing of Commercial Motor Vehicle Operators
7360/8225 NEW	Crowdfunding on Behalf of the School System
7410	Teacher Contracts
7430	Substitute Teachers
7820	Personnel Files
8220	Gifts and Bequests
8340	Insurance
8350	Fixed Assets Inventory

Public Attachments:

Policy 1200_revised.pdf

Policy 1310-4002_revised.pdf

Policy 1400_revised.pdf

Policy 1500_revised.pdf

Policy 1700_revised.pdf

Policy 1800_revised.pdf

Policy 2010_revised.pdf

Policy 2300_revised.pdf

Policy 3102_revised.pdf

Policy 3225-4312-7320_revised.pdf

Policy 3620_revised 11-18-19.pdf

Policy 4040-7310_revised.pdf

Policy 4240-7312_revised 12-13-19.pdf

Policy 4270-6145_revised.pdf

Policy 4325_revised 12-12-19.pdf

Policy 4333_revised.pdf

Policy 4334-5035-7345_new.pdf

Policy 4400_revised.pdf

Policy 4700_revised.pdf

Policy 5015_revised.pdf

Policy 5070-7350_revised.pdf

Policy 5071-7351_revised.pdf

Policy 5210_revised.pdf

Policy 5220_revised.pdf

Policy 6120_revised.pdf

Policy 6125_revised.pdf

Policy 6140_revised.pdf

Policy 6220_revised.pdf

Policy 6230_revised.pdf

Policy 6305_revised.pdf

Policy 6315_revised.pdf

Policy 6420_revised.pdf

Policy 7100_revised.pdf

Policy 7130_revised.pdf

Policy 7240_revised 12-12-19.pdf

Policy 7241_revised.pdf

Policy 7360-8225_new.pdf

Policy 7410_revised.pdf

Policy 7430_revised.pdf

Policy 7820_revised.pdf

Policy 8220_revised.pdf

Policy 8340_revised.pdf

Policy 8350_revised.pdf

consent document_records retention schedule.pdf

Groups audience:

School Board

09. Software Letter of Intent

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Session Law 2016-94 requires the State Board of Education to develop a plan to modernize the systems used by the Department of Public Instruction, Financial and Business Services Division, to manage and deliver funds and technical support services to local school administrative units and charter schools. This process includes modernization of the Division's systems for student information management, financial and payroll information, human resources information, and capital and repairs and renovations planning information.

The State Board, through its School Business Systems Modernization Program division, has selected two vendors to provide these software solutions, Cherry Road/Oracle and Tyler Technologies. A letter of intent must be signed by the LEA by December 31, 2019 in order to get state funding for implementation and first year subscription/support costs.

Norris Barger will provide a summary of the process and selection of a vendor, and will answer any questions.

Public Attachments:

Letter of Intent_Tyler Technologies.pdf

Groups audience:

School Board

10. Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mr. Barger will provide an update on the progress of the school bond construction projects.

Groups audience:

School Board

11. FY20 Budget Resolution

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the budget resolution for the 2019-2020 fiscal year. The FY20 budget resolution and supporting documents are attached. Mr. Barger will answer any questions you may have.

A motion is in order to approve the budget resolution for the 2019-2020 year.

Public Attachments:

FY20 Budget Resolution.pdf

FY20 LCE Budget 12-06-19.pdf

FY20 Fund 2 Budget Changes 12-06-19.pdf

FY20 Capital Needs 12-06-19.pdf

FY20 Restricted Grants Budget 12-06-19.pdf

Groups audience:

School Board

12. Topics for Annual Planning Retreat/Work Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will hold its annual planning retreat/work session on Monday, February 3, 2020 at the Morris Education Center beginning at 5:30 p.m. A light supper will be provided. Members may suggest potential topics for discussion.

Groups audience:

School Board

13. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

14. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will resume its twice-a-month meeting schedule in February 2020. Meetings will be held on the first and third Mondays of the month at 6:30 p.m. unless otherwise noted. Next month’s board meeting will be held on Tuesday, January 21, in observance of Martin Luther King Day on Monday, January 20.

Dec. 20	Early dismissal – students	12:00 p.m.
Dec. 23 – Jan. 2	Christmas break
Jan. 3	Teacher workday
Jan. 6	Students return from break
Jan. 20	MLK Day (teacher workday)
Jan. 21	Teacher workday
Jan. 21	REGULAR MEETING	6:30 p.m.	MEC
Jan. 22	Second semester begins
Jan. 30	District Science Fair & Expo	6:30 p.m.	Rogow Room
Feb. 3	PLANNING RETREAT / WORK SESSION	5:30 p.m.	MEC
Feb. 14	Early dismissal – students	12:00 noon
Feb. 17	REGULAR MEETING	6:30 p.m.	MEC

Groups audience:

School Board

15. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

16. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

17. Closed Session (as needed)

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

As needed:

Pursuant to N.C.G.S. § 143-318.11(a)(1), 143-318.11(a)(3), and 115C-209.1, the board will go into closed session to consult with the board attorney regarding a legal matter and a confidential volunteer matter.

A motion is in order to go into closed session.

Groups audience:

School Board

II. Business Items

01. Approval of Agenda

02. Closed Session

03. Election of Officers in January/Suspension of Policy

04. Public Comment

05. Good News Report

06. Former Students in the Military

07. Consent Agenda

08. Policy

09. Software Letter of Intent

10. Bond Update

11. FY20 Budget Resolution

12. Topics for Annual Planning Retreat/Work Session

13. Superintendent's Update

14. Important Dates

15. Public Comment

16. Other Items

17. Closed Session (as needed)