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Regular Meeting

Dates:

Monday, November 16, 2020 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, November 16, 2020 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard.

The board will adhere to the remote meetings statute from the General Assembly and the Governor’s guidelines for public gatherings. Therefore, public access for all remote meetings will not be permitted at this time. The meeting will be conducted electronically and may be livestreamed at https://youtube.com/tcsnc.

Any person wishing to make a public comment may email their comments to Jenny Hunter at jhunter@tcsnc.org. Comments received by 1:00 p.m. on Monday, November 16 will be shared during the meeting as appropriate within board guidelines.

Groups audience:

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

II. Business Items

Groups audience:

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for November 16, 2020.

Groups audience:

02. Special Recognition - Alice Wellborn

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Special recognition will be given to Alice K. Wellborn, whose tenure on the Transylvania County Board of Education will conclude this month. Mrs. Wellborn was elected to the board in November 2016. During her four years on the board, and throughout her career with the school system before that, Mrs. Wellborn has devoted countless hours to improving services and programs for the students and staff of Transylvania County Schools. The board will present an engraved plaque to Mrs. Wellborn in appreciation for her outstanding contributions and leadership as a school board member. Members also will have an opportunity to express their thoughts to Mrs. Wellborn.

Groups audience:

03. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Any person wishing to address the board during Public Comment should email their comment(s) to Jenny Hunter at jhunter@tcsnc.org by 1:00 p.m. on the day of the meeting and their item will be read aloud at the meeting as appropriate within board guidelines.

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to act on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

Groups audience:

04. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Making Ends Meet

Transylvania County Schools Child Nutrition Director Carolyn Barton has requested almost $18,000 in free food from USDA and has signed up for an additional $39,000 for a total of $57,000 in USDA commodities. This is huge, and will be a tremendous help in making ends meet this year.

TCSEF Creative Classroom Grant Applications for 2021-2022

Teachers, administrators, and even students have incredible ideas that deserve to be implemented in classrooms, but finding funding for these ideas can be challenging. Every year, the Transylvania County Schools Educational Foundation (TCSEF) distributes Creative Classroom grants to educators across Transylvania County to support innovative and unique projects designed to enrich classrooms. Due to times and circumstances, the TCSEF has limited funds available; however, they look forward to seeing how they can support the creativity of TCS students, teachers, and staff this year. Information and applications for the 2021-2022 Creative Classroom grants are available at https://tcsef.org/creative-classroom-grants/. Applications are due by midnight on Friday, December 4, 2020. Grants will be awarded in early 2021. All teachers and staff employed with Transylvania County Schools are eligible to apply. Winners will have 18 months to use the awarded funds. Good luck to everyone, and thank you, TCS Educational Foundation.

NCSBA Executive Director

Leanne Winner has been named as the new Executive Director of the North Carolina School Boards Association, effective January 5, 2021. Ms. Winner will be organization’s fourth Executive Director and the first woman to hold the position. She succeeds Dr. Ed Dunlap, who will be retiring after 41 years of service to NCSBA, including 27 years as Executive Director. Ms. Winner has worked for NCSBA as its Director of Governmental Relations since 1998. Throughout her tenure, she has advocated effectively on behalf of school boards at the General Assembly and throughout state government agencies. Ms. Winner was selected from a pool of over 200 candidates nationwide. We congratulate Ms. Winner and look forward to working with her in her new role.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

TCBOE Good News 2020-11-16.pdf

Groups audience:

05. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

The board will read aloud the list of names in recognition of Veterans Day which was Wednesday, November 11, 2020.

Public Attachments:

Military List 11-16-20.pdf

Groups audience:

06. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the October 19, 2020 meeting
Minutes of the November 2, 2020 meeting
Personnel report for November 16, 2020
Non-faculty coaches for winter and spring sports 2020-2021

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 10-19-20.pdf

Minutes 11-02-20.pdf

Non-Faculty Coaches_Winter & Spring 2020-2021.pdf

Personnel Report 11-16-20.pdf

Groups audience:

07. CTE Honors Internship

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

Director of 9-12 Curriculum & Instruction Missy Ellenberger will present a proposal for students who are working in an approved CTE internship capacity to earn honors credit. Mrs. Ellenberger will discuss the details of the proposal and answer any questions you may have. Approval will be requested at the next regular meeting.

Public Attachments:

TCS CTE Honors Internship.pdf

Groups audience:

08. Bond Projects Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will give an update on the school bond construction projects. A summary of the bond project budget and actual expenditures to date is attached for your review.

Public Attachments:

Bond budget and actual_11-06-20.pdf

Groups audience:

09. DPI Facility Needs Survey 2020-2021

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Every five years, local boards of education are required by G.S.115C-521(a) to submit their Facility Needs Assessment (long-range plans) to the State Board of Education. School Planning, School Operations Division, developed a uniform reporting system to assist the local school units in preparing this list of needs. The format used by the state is somewhat different than the Master Facilities Plan developed by Clark Nexsen, as were the costs associated with particular project needs. In order to reconcile the two plans some rules of thumb were used:

Dollar amounts were used as the basis of reconcilement. Square footages and dollar/square foot figures were simply used to arrive at a final estimate.

The state indicated that projects that were already "in the works" with funds available should not be included in cost estimates. Therefore Brevard, High, Rosman High, and Rosman Middle are not included.

Contingency and architect fees were calculated differently and have been reconciled through the project line items on a pro rata basis.

Other soft costs were not accounted for separately in the state survey and have been reconciled through the project line items on a pro rata basis.

The Board of Education must review and approve the survey. The Board of Commissioners must acknowledge the receipt and review of the survey, but are not required to approve. The survey does not commit the Board of Commissioners to funding of any of the needs. This item is on the Board of Commissioners agenda for December 4, 2020.

A motion is in order to approve the 2020-2021 DPI Facility Needs Survey for Transylvania County Schools.

Public Attachments:

2020-2021 Facilty Needs Survey (3).pdf

Groups audience:

10. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Jeff McDaris will give an update on current and emerging educational issues.

Groups audience:

11. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Nov. 19	American Education Week - free Thanksgiving lunch for staff and retirees
Nov. 25	Annual leave day (no students)
Nov. 26-27	Thanksgiving holidays
Dec. 7	REGULAR MEETING	6:30 p.m.	MEC
Dec. 21	REGULAR MEETING	6:30 p.m.	MEC
Dec. 22	End of first semester
Dec. 22	Students dismissed at noon
Dec. 23 – Jan. 4	Christmas break
Jan. 5-6	Teacher workdays
Jan. 7	Beginning of second semester
Jan. 12	WORK SESSION	5:30 p.m.	MEC
Jan. 18	Martin Luther King Day; Annual leave day
Jan. 19 (Tue.)	REGULAR MEETING	6:30 p.m.	MEC

Groups audience:

12. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

III. Adjournment

Groups audience:

Source URL: https://aws.nc.transylvania.schoolboard.net/node/5433