II. Business Items (including amendments and recissions)

Groups audience:

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for January 17, 2023.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an orderly meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Issues involving individual personnel or student matters are confidential and, therefore, are not appropriate for the public comment session. Concerns related to personnel or student matters should be handled as a complaint and reported to the superintendent or designee.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to act on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

No solicitations will be allowed during public comment.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

If the board does not hold a regular meeting during a month, the board will not provide a time for public comment at any other meeting held during that month, unless a majority of the board votes to allow public comment at the meeting or unless the purpose of the meeting is a public hearing.

Groups audience:

School Board

03. Good News

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

January is School Board Appreciation Month

January 2023 marks the 28^th anniversary of School Board Appreciation Month, a time to recognize the important contributions that school board members make to their communities. As citizens who serve students and educators, school board members face complex and demanding challenges. These dedicated individuals have been called upon to make the hard decisions as they strive toward the shared goal of helping students grow, learn, and enjoy their educational experience. We thank you for your leadership.

MLK Day, National Day of Service – January 16, 2023

Observed each year on the third Monday in January, Martin Luther King Jr. Day celebrates the lasting legacy of the famed civil rights leader to our country and its citizens. Martin Luther King Day is the only federal holiday designated as a National Day of Service to encourage all Americans to volunteer. Our thanks to the students, staff, and neighbors who worked on Martin Luther King Day to help improve their communities and commemorate Dr. King’s legacy of service.

National Law Enforcement Appreciation Day – January 9, 2023

January 9^th was National Law Enforcement Appreciation Day. Please join us in showing support for the tremendous work done by the dedicated officers who serve our community and our schools. We are grateful for our strong partnerships with the Transylvania County Sheriff’s Department, the Brevard Police Department, the North Carolina Highway Patrol, and the School Resource Officers who help keep our students and staff safe.

State Board of Education Recognition

In December, the North Carolina Department of Public Instruction, State Superintendent Catherine Truitt, and the State Board of Education issued certificates of achievement to the following schools for their performance during the 2021-2022 school year:

Rosman High School – Outstanding Graduation Rate of 97.4%

Brevard High School – Outstanding Graduation Rate of 95.0%

Brevard High School – Exceeded Academic Growth Award

Rosman High School – Exceeded Academic Growth Award

Brevard Elementary School – Academic Growth Award

Brevard Middle School – Academic Growth Award

Rosman Elementary School – Academic Growth Award

Rosman Middle School – Academic Growth Award

TCS Online Learning Path School – Academic Growth Award

Backpack Buddies

On the morning of December 15, Central Office staff, School Nutrition staff, and volunteers from the community met at the Morris Education Center to fill 350 bags of nutrient dense foods for students to take home over the Christmas break as part of the Backpack Buddies program. Special thanks go to STG Solar Southern Tradesmen out of Pisgah Forest for volunteering their team to help pack bags. Additional special thanks goes to all school staff who helped pack and deliver bags to our students.

NCSBA Academy for School Boardsmanship

Each year, board members are recognized for their training achievements through the North Carolina School Boards Association Academy of School Boardsmanship. Certificates are given when a board member has earned a minimum of 30 hours of training during the previous academic year. The level of recognition is based on the total cumulative hours of training earned. Congratulations to Ron Kiviniemi for earning a Certificate of Advanced Achievement during the 2021-2022 academy year. This level of recognition means that Mr. Kiviniemi has achieved between 201-300 total cumulative hours of training.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvania.schools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/user/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

TikTok: tiktok.com/transylvaniaschools ǀ WSQL Radio: bit.ly/TCSYesRadio!

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 1-17-23.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval:

Minutes of the August 2, 2022 meeting
Minutes of the August 22, 2022 meeting
Minutes of the August 22, 2022 closed session
Minutes of the September 19, 2022 meeting
Minutes of the September 19, 2022 closed session
Personnel report for January 17, 2023
Applications for local board CEU credit for the “School Board Member Rights and Responsibilities” training session on December 19, 2022

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 8-02-22.pdf

Minutes 8-22-22.pdf

Minutes 9-19-22.pdf

Application for Training Credit_12-19-22_DALTON.pdf

Application for Training Credit_12-19-22_JACKSON.pdf

Application for Training Credit_12-19-22_KIVINIEMI.pdf

Application for Training Credit_12-19-22_MCCOY.pdf

Application for Training Credit_12-19-22_WIENER.pdf

Personnel Report 1-17-23.pdf

Groups audience:

School Board

06. School Calendar 2023-2024

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Brian Weaver will present the recommended school calendar for the 2023-2024 school year as first-read information. Two calendar committee meetings were held comprised of both parent and staff representatives from each school. The recommended draft contains many similarities to the current school calendar. There was not much flexibility for major changes due to North Carolina’s calendar law (see summary below), and our system did not meet the required threshold for a weather-related calendar waiver. Therefore, the committee based the start date and end date on current calendar legislation. The first student day will be Monday, August 28 and the last student day will be Friday, June 7.

The draft calendar is attached. Dr. Weaver will answer any questions you may have. Approval of the calendar for 2023-2024 will be requested at the next regular meeting.

Requirements and Guidance on School Calendar - S.L. 2020-3 (SB704) Updated June 30, 2020. School calendars must meet the following requirements:

Start date no earlier than the Monday closest to August 26 and end date no later than the Friday closest to June 11 (unless a weather related calendar waiver has been approved, year-round school, charter school or cooperative innovative high school.) If waiver is approved the start date can be no earlier than the Monday closest to August 19.
There are no educational purpose waivers for exemption of the opening and/or closing dates.
All schools within the district must be closed all day for purposes of determining eligibility for a weather related waiver (delayed starts or early dismissals of two or more hours no longer apply).
Covers at least nine calendar months.
Must have a minimum of 185 days OR 1,025 hours of instruction.
Must have at least nine (9) teacher workdays.
Local Boards shall designate two (2) workdays on which teachers may take accumulated vacation leave. Local Boards may designate the remaining workdays as days teachers may take accumulated vacation leave.
Have a minimum of ten (10) annual vacation leave days.
Have the same or an equivalent number of legal holidays occurring within the school calendar as those designated by the State Personnel Commission for State employees.
School shall not be held on Sunday.
Veterans Day shall be a holiday for all public school personnel and for all students enrolled in the public schools.

Public Attachments:

2023-2024 Blank Calendar_TCS_DRAFT A_Revised January 2023.pdf

Groups audience:

School Board

07. Budget Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Finance Officer Gabi Juba will present an expenditure report and budget amendments for fiscal year 2022-2023 (see attached). She will answer any questions you may have.

A motion is in order to approve the budget amendments for the State Public School Fund, Local Current Expense Fund, and the Federal Grants Fund as presented.

Public Attachments:

Budget Update 1-17-23.pdf

Expenditure Report 1-17-23.pdf

Budget Amendment_STATE 1-17-23.pdf

Budget Amendment_LOCAL 1-17-23.pdf

Budget Amendment_FEDERAL 1-17-23.pdf

Groups audience:

School Board

08. School Capital Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on school capital bond.

Groups audience:

School Board

09. Topics for Planning Work Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will hold its annual planning work session on Monday, February 6, 2022 at the Morris Education Center beginning at 5:30 p.m. A light supper will be provided. Board members are invited to submit suggested topics to the superintendent.

Groups audience:

School Board

10. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Jeff McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

11. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Jan. 23	Teacher workday
Feb. 6	PLANNING WORK SESSION	5:30 p.m.	MEC
Feb. 17	Remote learning day
Feb. 20	Teacher workday
Feb. 20	REGULAR MEETING	6:30 p.m.	MEC
Mar. 6	REGULAR MEETING	6:30 p.m.	MEC
Mar. 20	Teacher workday
Mar. 20	REGULAR MEETING	6:30 p.m.	MEC
Apr. 3	REGULAR MEETING	6:30 p.m.	MEC
Apr. 7	Remote learning day
Apr. 10-14	Spring break
Apr. 18	“Of the Year” Awards Ceremony	5:30 p.m.	Trans. Co. Library Rogow Room
Apr. 24	TCS STEAM Expo	4-7 p.m.	Recreation Department
Apr. 28	Remote learning day

Groups audience:

School Board

12. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

13. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will entertain a motion to go into closed session pursuant to N.C.G.S. § 143-318(a)(1) and (3) for the purposes of discussion of confidential personnel matters pursuant to G.S. § 115C-319-321 and to discuss matters protected by attorney-client privilege.

Groups audience:

School Board