01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for March 20, 2023.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an orderly meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Issues involving individual personnel or student matters are confidential and, therefore, are not appropriate for the public comment session. Concerns related to personnel or student matters should be handled as a complaint and reported to the superintendent or designee.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to act on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

No solicitations will be allowed during public comment.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

If the board does not hold a regular meeting during a month, the board will not provide a time for public comment at any other meeting held during that month, unless a majority of the board votes to allow public comment at the meeting or unless the purpose of the meeting is a public hearing.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

BHS Student Accepted to UNC-CH Robertson Scholars Leadership Program

Brevard High School student Lillian “Lilly” Smith has been invited to join the Robertson Scholars Leadership Program’s class of 2027, pending the extension of an offer of admission from the University of North Carolina at Chapel Hill. The Robertson Scholars Program is a joint undergraduate merit scholarship and leadership program between Chapel Hill and Duke University. Eighteen students are admitted as Robertson Scholars each year on each campus. The Program provides eight semesters of full tuition, room and board, and most mandatory fees for scholars. Its mission is to invest in young leaders who strive to make transformational contributions to society. In addition to providing a full scholarship, the program offers full academic freedom across the two renowned universities, tailored U.S. and international summer opportunities, and specialized leadership and personal development programs throughout the academic year. Congratulations, Lilly!

Governor’s School 2023

Congratulations to students Julia Hardy (BHS) and Elisabeth Qualls (RHS) for being selected to the North Carolina Governor’s School 2023. From over 1,700 state-level nominees, their applications exemplified the excellence sought in Governor’s School nominees. Both Julia and Elisabeth are invited to attend the Governor’s School East session at Meredith College on June 18-July 15. In addition to daily classes in their Area 1 Disciplines (Julia is Visual Arts and Elisabeth is Natural Science), they would also attend classes in Area II (philosophy/epistemology) and Area III (self and society).

STEAM Expo 2023 – April 24

The 34^th Annual A. Mickey Church STEAM Expo will be held on Monday, April 24, 2023 from 4:30 to 6:30 p.m. at the Transylvania County Parks and Recreation Activity Center. Join us for an evening of discovery and see what our students PreK–12 are learning in Science, Technology, Engineering, Arts and Mathematics. The event is open to the public.

Digital Learning Day – Mar. 15

All4Ed’s 12^th Annual Digital Learning Day (#DLDay) was March 15, 2023. In addition to being 1:1 in grades PreK-12, our educators successfully use digital learning tools to create authentic connections and personalized learning opportunities for all students. From incorporating Robots and Newline Interactive Panels to Google Certification and Teacher Tech Leaders, our staff and students soar above the rest. Making Connections, Every Student, Everywhere.

March is Students@Work Month

Governor Cooper has declared March 2023 as Students@Work Month in North Carolina (see attached proclamation). Students@Work gives public school students the chance to connect classroom learning with careers they may choose to explore in the future. Hundreds of North Carolina businesses are helping to expand perspectives for future job seekers in areas such as energy production, health care, hospitality, finance, skilled trades, manufacturing, communications, technology, pharmaceuticals, biotechnology, education, public service, and more. The North Carolina Business Committee for Education (NCBCE) and the North Carolina Department of Public Instruction (NCDPI) are the primary partners for the Students@Work program, now in its 13^th year.

Kindergarten Rally & Registration for 2023-2024

A reminder that Kindergarten registration for the 2023-2024 school year is coming up soon. A Kindergarten Rally will be held on Thursday, April 6, from 4:00 to 6:00 p.m. at Transylvania Parks and Recreation. Kindergarten registration will be available in all our elementary schools on Monday, April 17 through Friday, April 21 from 8:30 a.m. to 2:30 p.m., and also from 4:00 p.m. to 6:00 p.m. on Thursday, April 20. Starting school is an exciting experience for young children and we want to be sure it is a positive one. All children who will be five (5) years old on or before August 31, 2023 are eligible to start kindergarten this fall. For enrollment forms and more information, please visit https://www.tcsnc.org/departments/academics/elementary_education/register_for_kindergarten

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvania.schools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/user/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools ǀ WSQL Radio: bit.ly/TCSYesRadio!

Public Attachments:

Students@Work Month Proclamation.pdf

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 3-20-23.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval:

Minutes of the January 17, 2023 meeting
Minutes of the January 17, 2023 closed session
Minutes of the January 24, 2023 meeting
Minutes of the January 24, 2023 closed session
Personnel report for March 20, 2023

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 1-17-23.pdf

Minutes 1-24-23.pdf

Personnel Report 3-20-23.pdf

Groups audience:

School Board

06. Wide-Area Network Contract Renewal

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Director Chris Whitlock will present an addendum to the agreement between Transylvania County Schools and Comporium, Inc., for the school district’s WAN (wide-area network) connectivity. The addendum will extend the current contract until June 30, 2024. The agreement and addendum are attached. Board approval is required for expenditures in excess of $90,000. Mr. Whitlock will answer any questions you may have.

A motion is in order to approve the contract addendum between Comporium, Inc., and Transylvania County Schools to extend WAN connectivity until June 30, 2024 pending contract review by the board attorney.

Public Attachments:

Comporium Agreement and Amendment.pdf

Groups audience:

School Board

07. Policy: Fall 2022 PLS Custom Updates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students	X	Discussion	X
Operations and Support	X

At the March 6 meeting, Dr. Brian Weaver presented 29 revised policies from the NCSBA Fall 2022 PLS (Policies to Lead the Schools) Custom Updates and one locally revised policy as first- read information. Some policies had only minor changes and others contained substantive changes. There were no new policies. Board members requested that the policies with minor changes be submitted for second-read approval at the March 20 meeting, and the policies with substantive changes be presented for second-read approval on April 3. Dr. Weaver will answer any questions you may have.

A motion is in order to approve the 20 policies listed below that contain only minor changes.

Fall 2022 Custom Updates Minor Changes
1510/4200/7270	School Safety
2123	Board Member Opportunities for Development
2130	Board Member Compensation and Expenses
3102	Online Instruction
3420	Student Promotion and Accountability
3460	Graduation Requirements
4110	Immunization and Health Requirements for School Admission
4125 (local change)	Homeless Students
4155	Assignment to Classes
4240/7312	Child Abuse and Related Threats to Child Safety
4270/6145	Concussion and Head Injury
4334/5035/7345	Use of Unmanned Aircraft (Drones)
4400	Attendance
6125	Administering Medicines to Students
6140	Student Wellness
6220	Operation of School Nutrition Services
6230	School Meal and Competitive Foods Standards
6305	Safety and Student Transportation Services
7360/8225	Crowdfunding on Behalf of the School System
7510	Leave

Groups audience:

School Board

08. Capital Projects Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Finance Officer Gabi Juba present an update on the status of capital projects in the schools. A summary is attached. Ms. Juba will answer any questions you may have.

Public Attachments:

Capital Projects Update 3-20-23.pdf

Groups audience:

School Board

09. Budget Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Finance Officer Gabi Juba will present an expenditure report and three budget amendments for the 2022-2023 fiscal year (see attached). She will also present draft documents for the 2023-2024 budget for information and discussion. Ms. Juba will answer any questions you may have.

A motion is in order to approve the budget amendments for the State Public School Fund, Local Current Expense Fund, and Federal Grants Fund as presented.

Public Attachments:

Expenditure Report 3-20-23.pdf

Budget Amendment STATE_3-20-23.pdf

Budget Amendment LOCAL_3-20-23.pdf

Budget Amendment FEDERAL_3-20-23.pdf

FY24 LCE Budget Changes_DRAFT 3-20-23.pdf

FY24 LCE Budget DRAFT_3-20-23.pdf

FY24 Fund 8 Budget DRAFT_3-20-23.pdf

FY24 Capital Needs by Priority_DRAFT 3-20-23.pdf

New Priority Needs of all Schools 2022-23.pdf

Groups audience:

School Board

10. Capital Monies & Sales Tax Proceeds

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Board Attorney Chris Campbell and Finance Officer Gabi Juba will present an update on capital monies and sales tax proceeds. A spreadsheet is attached.

Public Attachments:

Board Capital Spreadsheet 3-20-23.pdf

Groups audience:

School Board

11. Auditing Firm Proposals

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Gabi Juba will present proposals from two accounting firms, Carland & Andersen, Inc., and Anderson, Smith & Wike PLLC, for auditing services for the 2022-2023 fiscal year. The proposals are attached. Ms. Juba will answer any questions you may have.

A motion would be in order to select an accounting firm for auditing services for the 2022-2023 fiscal year.

Public Attachments:

Audit Proposal 2023_Carland & Andersen .pdf

Audit Proposal 2023_Anderson Smith & Wike.pdf

Groups audience:

School Board

12. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Jeff McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

13. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Apr. 3	REGULAR MEETING	6:30 p.m.	MEC
Apr. 6	Kindergarten Rally	4:00 - 6:00 p.m.	Trans. Co. Parks & Recreation
Apr. 7	Remote learning day
Apr. 10-14	Spring break
Apr. 17-21	Kindergarten Registration	M, Tu, W, Th, F 8:30am – 2:30pm; Th 4:00 – 6:00pm	BES, PFES, RES, TCH
Apr. 18	“Of the Year” Awards Ceremony	5:30 p.m.	Trans. Co. Library Rogow Room
Apr. 24	TCS STEAM Expo	4:30 – 6:30 p.m.	Trans. Co. Parks & Recreation
Apr. 25	National Technical Honor Society Induction – BHS	9:30 a.m.	BHS Auditorium
Apr. 26	National Technical Honor Society Induction – RHS	10:45 a.m.	RHS Auditorium
Apr. 28	Remote learning day
May 1	REGULAR MEETING	6:30 p.m.	MEC
May 15	REGULAR MEETING	6:30 p.m.	MEC
May 18	TC Scholars Recognition Evening	5:00 p.m.	BHS
May 29	Memorial Day holiday

Groups audience:

School Board

14. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

15. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will entertain a motion to go into closed session pursuant to N.C.G.S. § 143-318.11(a)(1) to prevent the disclosure of privileged or confidential personnel information pursuant to G.S. § 115C-319-321; subsection (a)(5) to consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; and subsection (a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney client privilege between the attorney and the public body.

Groups audience:

School Board

II. Business Items (including amendments and rescissions):

01. Approval of Agenda

02. Public Comment

03. Good News Report

04. Former Students in the Military

05. Consent Agenda

06. Wide-Area Network Contract Renewal

07. Policy: Fall 2022 PLS Custom Updates

08. Capital Projects Update

09. Budget Update

10. Capital Monies & Sales Tax Proceeds

11. Auditing Firm Proposals

12. Superintendent's Update

13. Important Dates

14. Other Items

15. Closed Session