Published on Transylvania County Schools | powered by schoolboard.net (https://aws.nc.transylvania.schoolboard.net)

Regular Meeting

Dates:

Monday, June 5, 2023 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, June 5, 2023 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. The meeting is open to the public. It will be livestreamed and may be viewed at https://www.youtube.com/user/tcsnc.

Groups audience:

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

II. Business Items

Groups audience:

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for June 5, 2023.

Groups audience:

02. Recognition of Retirees 2022-2023

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

Each year at it first meeting in June, the Transylvania County Board of Education recognizes the employees who have retired or will be retiring during the current school year. Some of the retirees have spent their entire careers with the Transylvania County Schools, and some have worked in other school systems in addition to Transylvania. The 21 people being recognized this evening represent a combined total of 489.5 years in public education. The board would like to present gifts of appreciation and offer thanks and commendations to the individuals named below for their years of service to public education and the Transylvania County Schools. Following the awards, the board will take a short recess for retirees and guests to enjoy refreshments.

Transylvania County Schools Retirees 2022-2023
Jeff Bailey	Principal	BMS	30 years
Charlene Cali	Media Specialist	BES	29 years
Jay Case	Teacher	RHS	30 years
Jayme Case	Teacher	BMS	34 years
Debby English	Bus Driver	RMS, RHS	8.5 years
Kimberly Geer	Teacher	TCH	25 years
Kerry Guice	Office Support	BHS	4 years
Alyse Hollingsworth	Digital Learning Specialist & Coordinator	BES, TCS	12 years
Mellissa Howell	Teacher	BMS	29 years
Debbie Keever	Office Support	BMS	30 years
Ursula Leahy	Teacher	PFES	39 years
Jeff McDaris	Superintendent	TCS	40 years
Lisa McDaris	Office Support	TCH	6 years
Donnie Mulligan	Teacher	BMS	32 years
James Myers	Teacher	BMS	11 years
Trudy Riddle	Teacher Assistant	RES	27 years
Randy Salter	Custodian	BMS	10 years
Lisa Smith	Teacher	BMS	18 years
Susan Welch	Teacher	BHS	20 years
Crystal Whitman	Instructional Coach	RES	30 years
Mary Ann Winslow	Teacher	BMS	25 years

Groups audience:

03. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an orderly meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Issues involving individual personnel or student matters are confidential and, therefore, are not appropriate for the public comment session. Concerns related to personnel or student matters should be handled as a complaint and reported to the superintendent or designee.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to act on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

No solicitations will be allowed during public comment.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

If the board does not hold a regular meeting during a month, the board will not provide a time for public comment at any other meeting held during that month, unless a majority of the board votes to allow public comment at the meeting or unless the purpose of the meeting is a public hearing.

Groups audience:

04. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

TC Scholars and Memorable Educators 2023
On the evening of May 18^th at Brevard High School, 159 seniors, juniors and sophomores were honored as Transylvania County Scholars, Junior Marshals, and scholarship winners at the 40^th Annual Transylvania County Scholars Recognition Evening. Transylvania County Scholars are graduating seniors who have earned the highest graduation honor conferred by the school system for maintaining an overall GPA of 3.8 weighted and 3.5 unweighted. Sophomores and juniors recognized are the highest-ranking students in their class whose academic records indicate they are on track to graduate as TC Scholars. Junior Marshals are those with very strong academic records who will lead the procession at graduation. During the program, college scholarships totaling over $62,000 were presented from a number of community organizations. To conclude the evening, 30 individuals were named as Memorable Educators by senior scholars in recognition of the special inspiration they had given during the students’ educational experience. Congratulations to all!

Free Summer Lunch Program 2023

Beginning the week of June 12, Transylvania County Schools will again provide its Free Summer Lunch Program. The program will consist of seven meal sites with varying dates and times of service throughout the summer. Meals are free to all children of Transylvania County under the age of 18. Children do not have to qualify for free or reduced lunch to participate and do not have to attend Transylvania County Schools. We ask that families limit their visit to one meal site each day, but families may use any of the sites. Remember, no meal sites will be serving the week of July 3‑7; service will resume on Monday, July 10. Please visit the School Nutrition website at https://bit.ly/TCSSummerLunch for contact and schedule information.

RHS Students Achieve CNA Credentials

Congratulations to Rosman High School students Madison Aiken, Meadow McCall, Madisyn Owen, and Micah Owen who have passed their exams for Certified Nursing Assistant credentials. Well done!

STEM Summer Camp

Transylvania County Schools will provide a two-week summer STEM Camp for rising 8^th, 9^th, and 10^th graders to learn about STEM careers and explore, engage, and interact with local community members and businesses in various STEM activities. The camp will be held June 19-22 and June 26-29 from 8am to 2pm at Brevard High School. Registration is currently full. For more information contact Jessica Tidmore at jtidmore@tcsnc.org or Audrey Reneau at areneau@tcsnc.org.

RHS Student to Attend Governor’s School West

Caitlyn Muniz, Rosman High School, will be attending the 2023 Governor’s School later this month in the area of English at Governor’s School West, on the campus of Winston-Salem State University. Congratulations to Caitlyn!

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvania.schools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/user/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools ǀ WSQL Radio: bit.ly/TCSYesRadio!

Groups audience:

05. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. One new name has been added, Wesley “Dean” Galloway. Additional names will be included as they are received.

Public Attachments:

Military List 6-05-23.pdf

Groups audience:

06. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval:

Minutes of the March 20, 2023 meeting
Personnel report for June 5, 2023

A motion is in order to approve the consent agenda item(s).

Public Attachments:

Minutes 3-20-23.pdf

Personnel Report 6-05-23.pdf

Groups audience:

07. Middle School Math Textbook Adoption

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

On May 15, Director Carrie Norris presented as first-read information a recommendation to approve the enVision Mathematics middle school textbook adoption. A one-page overview, price quote, and an addendum from the board attorney are attached. The price quote is for three years. Mrs. Norris will answer any questions you may have.

A motion is in order to approve the enVision Mathematics Grades 6-8 textbook adoption in the amount of $97,802.

Public Attachments:

TCS Middle School Math Textbook Adoption 2023.pdf

Savvas Price Quote Summary.pdf

Savvas_Addendum.pdf

Groups audience:

08. Alternative Schools Modified Accountability System Option for DRS

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

State Board of Education policy ACCT-038 (16 NCAC 06G .0314) allows North Carolina alternative schools to participate in the state’s Modified Accountability System under one of three options as described in the attached memorandum from the Department of Public Instruction. Each year local boards must approve an option for each alternative school under their jurisdiction and report the decision to the Division of Accountability Services by August 1. Director Missy Ellenberger will recommend Option B for Davidson River School and answer any questions you may have.

A motion is in order to approve Option B for Davidson River School to participate in the Alternative School Modified Accountability System for the 2023-2024 school year.

Public Attachments:

Alternative School Accountabillity Options.pdf

Groups audience:

09. Policy: Fall 2022 PLS Custom Updates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

On March 6, Dr. Brian Weaver presented 29 revised policies from the NCSBA Fall 2022 PLS (Policies to Lead the Schools) Custom Updates and one locally revised policy as first-read information. Twenty of the policies containing minor changes were approved on April 3. The remaining 10 policies with more substantive changes have been postponed several times per board members’ requests. No changes have been made since their first read on March 6. The policy revisions are summarized below. Dr. Weaver will answer any questions you may have.

2120, Code of Ethics for School Board Members. Language was added requiring that board members comply with all board policies that set expectations for conduct, regardless of whether the policies expressly require compliance by board members.

3220, Technology in the Educational Program. Language has been updated throughout to align the policy with the 2022 North Carolina Digital Learning Plan.

Changes Regarding Children of Military Families. North Carolina participates in the Interstate Compact on Educational Opportunity for Military Children (“Compact”), an agreement among states to alleviate many of the educational transition issues military families encounter, including certain barriers to enrollment. The state law implementing the Compact, G.S. 115C-407.5, applies to “children of military families,” defined as school-aged children enrolled in K-12 in the household of an active duty member. New statute G.S. 115C-407.12 extends the benefits of the Compact to children of an inactive member, but only if (1) the inactive member is required to move to perform military service–related responsibilities, (2) the move results in a transfer of school systems for the child, and (3) the inactive member presents a copy of the official military transfer order to the school from which services for the child are requested. If the move results in an interstate transfer of the child between the school system and another school system in a different state, the superintendent shall direct school officials to attempt to coordinate with the out-of-state school system on behalf of the child but cannot require the receiving school system to provide specific services. The revisions change the definition of children of military families in policy 4050, Children of Military Families, to include the children covered by G.S. 115C-407.12. In addition, the following policies have been revised due to the new law:

3420, Student Promotion and Accountability (approved 4.03.23)

3460, Graduation Requirements (approved 4.03.23)

3620, Extracurricular Activities and Student Organizations

4100, Age Requirements for Initial Entry

4110, Immunization and Health Requirements for School Admission (approved 4.03.23)

4155, Assignment to Classes (approved 4.03.23)

4400, Attendance (approved 4.03.23)

4700, Student Records

4220, Student Insurance Program. Information has been added to address the new statutory requirement that boards purchase catastrophic insurance for high school interscholastic athletic activities.

4300, Student Behavior Policies. In accordance with a new statutory provision, language has been added to the first paragraph requiring that teachers, school-based administrators, parents, and law enforcement be consulted when existing student behavior policies are revised or new such policies are created.

4700, Student Records. Section K has been rewritten to more accurately describe the requirements for destruction of student records.

7130, Licensure. Adds information about lifetime licenses, lifetime license holders, and professional development. Deletes language requiring the superintendent to inform teachers of the state process for appealing the state’s licensing decision because that information comes from a SBE policy that no longer exists.

7241, Drug and Alcohol Testing of Commercial Motor Vehicle Operators. Effective January 6, 2023, the federal regulations no longer require that school officials contact an applicant’s previous employers that are regulated by the Federal Motor Carrier Safety Administration (FMCSA).

A motion is in order to approve the 10 policies listed below as presented.

Fall 2022 Custom Updates (Substantive Changes)
2120	Code of Ethics for School Board Members
3220	Technology in the Educational Program
3620	Extracurricular Activities and Student Organizations
4050	Children of Military Families
4100	Age Requirements for Initial Entry
4220	Student Insurance Program
4300	Student Behavior Policies
4700	Student Records
7130	Licensure
7241	Drug and Alcohol Testing of Commercial Motor Vehicle Operations

Public Attachments:

Policy 2120_revised.pdf

Policy 3220_revised.pdf

Policy 3620_revised.pdf

Policy 4050_revised.pdf

Policy 4100_revised.pdf

Policy 4220_revised.pdf

Policy 4300_revised.pdf

Policy 4700_revised.pdf

Policy 7130_revised.pdf

Policy 7241_revised.pdf

Groups audience:

10. SHARP Copier/Printer Contract

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Brian Weaver will present a five-year contract with Sharp Business Systems for new multifunction copiers and printers districtwide. The Sharp products will replace the current Toshiba copiers and printers. Sharp provides a versatile menu of printing, scanning, and copying capabilities that will improve efficiency and service. The Sharp contract will result in overall cost savings as compared to the Toshiba contract. The contract and supporting documents are attached.

A motion is in order to approve the five-year contract with Sharp Business Systems effective June 5, 2023.

Public Attachments:

SHARP Lease Agreement_TCS_5.23.2023 (002) final .pdf

SHARP EQUIPMENT LEASE SCHEDULE A_5.24.2023 (2).pdf

SHARP SLUSA Master Lease Agreement municipal 2.2019_Redline 5.17.2023 final.pdf

SHARP PRE-AUDIT CERTIFICATION ADDENDUM for TCS_5.24.2023.pdf

SHARP TCS Maintenance Agreement_5.30.2023.pdf

SHARP SBS Maintenance Agreement Terms and Conditions v.2022.09.16 FINAL (4).pdf

SHARP PaperCut Customer Support Transition Letter_TCS_4.3.2023.pdf

Groups audience:

11. DRS HVAC Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Brian Weaver will give an update on the HVAC improvement project at Davidson River School and request approval to proceed with the project. The contract and supporting documents are attached.

A motion is in order to approve the contract between the Transylvania County Board of Education and Protec Industrial Services, LLC in the amount of $264,867 for HVAC improvements at Davidson River School.

Public Attachments:

Protec Industrial_SKM_C654e23053015320 (1).pdf

Groups audience:

12. Deed of Easement

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Rosman Mayor Brian Shelton has requested that the Board of Education grant an easement that would allow the construction of a walking path between the exterior fencing at Rosman Elementary School and the French Broad River. The deed of easement and a plat of the area are attached as first-read information. Dr. McDaris will answer any questions you may have. Approval of the easement will be requested at the next regular meeting on June 19.

Public Attachments:

RES Easement.pdf

Groups audience:

13. Update on Board of Education Vacancy

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Chairman McCoy will give an update on the Board of Education vacancy.

Groups audience:

14. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Jeff McDaris will give an update on current and emerging educational issues.

Groups audience:

15. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Jun. 8	DRS Graduation	10:00 a.m.	Brevard Music Center
Jun. 9	Last pupil day; students dismissed at noon
Jun. 9	BHS Graduation	6:00 p.m.	Brevard Music Center
Jun. 10	RHS Graduation	10:00 a.m.	Brevard Music Center
Jun. 12-15	Teacher workdays
Jun. 19	4-day summer schedule begins
Jun. 19	REGULAR MEETING	6:30 p.m.	MEC
Jul. 3	NO MEETING
Jul. 4	Independence Day holiday
Jul. 17	REGULAR MEETING	6:30 p.m.	MEC

Groups audience:

16. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

III. Adjournment

Groups audience:

Source URL: https://aws.nc.transylvania.schoolboard.net/node/6340