Published on Transylvania County Schools | powered by schoolboard.net (https://aws.nc.transylvania.schoolboard.net)

Regular Meeting

Dates:

Monday, June 19, 2023 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, June 19, 2023 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. The meeting is open to the public. It will be livestreamed and may be viewed at https://www.youtube.com/user/tcsnc.

Groups audience:

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

II. Business Items (including amendments and rescissions)

Groups audience:

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for June 19, 2023.

Groups audience:

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an orderly meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Issues involving individual personnel or student matters are confidential and, therefore, are not appropriate for the public comment session. Concerns related to personnel or student matters should be handled as a complaint and reported to the superintendent or designee.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to act on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

No solicitations will be allowed during public comment.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

If the board does not hold a regular meeting during a month, the board will not provide a time for public comment at any other meeting held during that month, unless a majority of the board votes to allow public comment at the meeting or unless the purpose of the meeting is a public hearing.

Groups audience:

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Congratulations, Class of 2023

The Class of 2023 celebrated the culmination of their K-12 educational careers with family and friends in three commencement ceremonies held at the Brevard Music Center earlier this month. Starting with Davidson River School on Thursday, June 8; Brevard High School on Friday, June 9; and ending with Rosman High School on Saturday, June 10, the graduations were an impressive tribute to the senior class of 2023 and all they have achieved. To view the livestreamed ceremonies, please visit https://youtube.com/tcsnc.

Literacy at Home: Digital Children’s Reading Initiative

In order to provide continuing support for North Carolina’s youngest readers, The North Carolina Department of Public Instruction Office of Early Learning has developed and released “Literacy at Home.” This free digital resource provides literacy activities at each grade level, Pre-K through fifth grade. Families and communities may access this resource for activities that specifically target the literacy skills of phonemic awareness, phonics, fluency, vocabulary, reading comprehension, and oral language. When children grow in these foundational areas they are well on their way to becoming proficient readers. Parents may access the program from the TCS website or visit dpi.nc.gov/students-families/parents-corner/literacy-home-digital-childrens-reading-initiative.

Heather McNeely is a Finalist for NCCAT CTE Teacher of the Year

Congratulations to Rosman High School teacher Heather McNeely for being selected as a finalist for the North Carolina Center for the Advancement of Teaching (NCCAT) 2023 NC Career and Technical Education (CTE) Teacher of the Year Award. Heather will be recognized at the NCCCAT Summer Conference Awards Gala on July 18, 2023 in Winston-Salem and is invited to attend the NCCAT CTE Teacher of the Year Program scheduled for October 16-20, 2023 at Western Carolina University in Cullowhee.

Reminder: TCS Offers Summer Lunch Program

Summer break has begun, and students may not be in our buildings, but we continue serving them and their families. Transylvania County Schools will partner with several locations in our community as meal sites to help administer our Summer Lunch Program. Through this program, School Nutrition will offer lunch for children and teens 18 and under. Children do not have to qualify for free or reduced lunch to participate and do not have to attend TCS. For more information, contact the School Nutrition Office at (828) 884-6173.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvania.schools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/user/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools ǀ WSQL Radio: bit.ly/TCSYesRadio!

Public Attachments:

Good News Report 6-19-23.pdf

Groups audience:

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 6-19-23.pdf

Groups audience:

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval:

Minutes of the April 3, 2023 meeting
Minutes of the April 20, 2023 meeting
Minutes of the May 1, 2023 meeting
Personnel report for June 19, 2023

A motion is in order to approve the consent agenda item(s).

Public Attachments:

Minutes 4-03-23.pdf

Minutes 4-20-23.pdf

Minutes 5-01-23.pdf

Personnel Report 6-19-23.pdf

Groups audience:

06. Tobacco 21 Resolution

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support

Director Missy Ellenberger will present a request from the TCS School Health Advisory Council (SHAC) to adopt a resolution in support of raising the minimum age to purchase tobacco products, including e-cigarettes and vaping devices, from 18 to 21. A letter from the SHAC and the resolution are attached. Beth Hyatt (Healthy Communities Coordinator for Transylvania Public Health), Tobin Lee (Regional Tobacco Manager for Mountain Wise), and Kristen Gentry (Program Director for the CARE Coalition) will be here to answer questions.

The board may take action to adopt the Tobacco 21 Resolution.

Public Attachments:

TCS SHAC Support letter for Tobacco 21.pdf

Tobacco 21 Resolution BoE.pdf

Groups audience:

07. School Nutrition Vendor Bids 2023-2024

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

School Nutrition Director Janette Broda has prepared the attached bid summary for food and supply vendors for the 2023-2024 school year. Ms. Broda is attending a professional conference; therefore, Ms. Gabi Juba will answer any questions you may have.

A motion is in order to approve the school nutrition vendor bids for 2023-2024 as presented.

Public Attachments:

SN Vendor Recommendations 23-23.pdf

Groups audience:

08. SHARP Copier/Printer Contract

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Following the June 5 board meeting, the administration and board legal counsel requested additional changes to the SHARP Business Systems contract documents for further clarification. Changes were agreed to by SHARP to address the following issues:

Local current expense appropriation: The obligation is a straight lease with no option to purchase. Thus, the school board retains the discretionary authority regarding the allocation of funds to continue the lease in future fiscal years. The school board can terminate as to any future term if the board determines that sufficient funds have not been received for local current expense obligations.
Policy 6425: Per policy, this is a straight lease and no formal bidding is required. However, staff has reviewed the value of the contract compared to existing service in making this final recommendation.
Agreement renews from month-to-month at the end of the term until a 30-day notice is given.
Contract changed to provide governed by North Carolina law.

A motion is in order approve the Sharp Master Lease Agreement, Schedule to Master Lease Agreement, Maintenance Agreement and Terms to Maintenance Agreement.

Public Attachments:

SHARP Schedule to Lease Agreement_TCS_5.23.2023_Transylvania Clean_6.13.23.pdf

SHARP EQUIPMENT LEASE SCHEDULE A_5.24.2023 (2).pdf

SHARP SLUSA Master Lease Agreement municipal 2.2019_Transylvania_Clean 6.13.2023.pdf

SHARP SBS Maintenance Agreement Terms and Conditions v.04132023_Transylvania Clean 6.13.2023.pdf

SHARP TCS Maintenance Agreement_5.30.2023_Transylvania Clean_6.13.2023.pdf

SHARP PaperCut Customer Support Transition Letter_TCS_4.3.2023.pdf

Groups audience:

09. Budget Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Finance Officer Gabi Juba will present an expenditure report for June year-to-date and three budget amendments for the 2022-2023 fiscal year (see attached). She will answer any questions you may have.

A motion is in order to approve the budget amendments for the State Public School Fund, the Local Current Expense Fund, and the Federal Grants Fund as presented.

Public Attachments:

Expenditure Report_June YTD.pdf

Budget Amendment_STATE_6-19-23.pdf

Budget Amendment_LOCAL_6-19-23.pdf

Budget Amendment_FEDERAL_6-19-23.pdf

Groups audience:

10. FY24 Interim Budget Resolution

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Each year at the last regular meeting in June, the board must adopt an interim budget resolution in order to pay salaries and normal operating expenses for the period beginning July 1^st of the new fiscal year until the final budget resolution is approved. The interim budget resolution for FY24 is attached.

A motion is in order to adopt the interim budget resolution for the period beginning July 1, 2023 until adoption of the 2023-2024 budget resolution.

Public Attachments:

FY24 Interim Budget Resolution.pdf

Groups audience:

11. Deed of Easement

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

On June 5, the board received as first-read information a deed of easement that would allow the construction of a walking path between the exterior fencing at Rosman Elementary School and the French Broad River. The deed of easement and a plat of the area are attached. Board Attorney Chris Campbell will provide an update.

Action may be taken to approve the easement.

Public Attachments:

RES Easement.pdf

Groups audience:

12. Board of Education Vacancy

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will discuss the Board of Education vacancy.

Groups audience:

13. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Jeff McDaris will give an update on current and emerging educational issues.

Groups audience:

14. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Jun. 19	4-day summer schedule begins
Jun. 19	REGULAR MEETING	6:30 p.m.	MEC
Jul. 3	NO MEETING
Jul. 4	Independence Day holiday
Jul. 17	REGULAR MEETING	6:30 p.m.	MEC
Aug. 7	REGULAR MEETING	6:30 p.m.	MEC
Aug. 21	Regular 5-day schedule resumes
Aug. 21-25	Teacher workdays
Aug. 21	REGULAR MEETING	6:30 p.m.	MEC
Aug. 28	First pupil day
Sept. 4	Labor Day holiday
Sept. 4	NO MEETING
Sept. 18	REGULAR MEETING	6:30 p.m.	MEC

Groups audience:

15. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

16. Special Recognition

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

The board will give special recognition to Dr. Jeff McDaris.

Groups audience:

17. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will entertain a motion to go into closed session pursuant to N.C.G.S. § 143-318.11 for the following purpose(s): under subsection (a)(3) to consult with an attorney employed by or retained by the public body in order to preserve the attorney-client privilege between the attorney and to discuss the lawsuit of John Doe, by and through guardian ad litem, Jami Reese, v. Transylvania County Board of Education, 22 CVS 1168.

Groups audience:

III. Adjournment

Groups audience:

Source URL: https://aws.nc.transylvania.schoolboard.net/node/6341