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Regular Meeting

Dates:

Monday, July 24, 2023 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, July 24, 2023 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. The meeting is open to the public. It will be livestreamed and may be viewed at https://www.youtube.com/user/tcsnc.

Groups audience:

I. OPENING OF MEETING

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

II. BUSINESS ITEMS (including amendments and rescissions)

Groups audience:

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for July 24, 2023.

Groups audience:

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an orderly meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Issues involving individual personnel or student matters are confidential and, therefore, are not appropriate for the public comment session. Concerns related to personnel or student matters should be handled as a complaint and reported to the superintendent or designee.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to act on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

No solicitations will be allowed during public comment.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

If the board does not hold a regular meeting during a month, the board will not provide a time for public comment at any other meeting held during that month, unless a majority of the board votes to allow public comment at the meeting or unless the purpose of the meeting is a public hearing.

Groups audience:

03. Board of Education Vacancy

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

At the June 19 meeting, a sixth candidate was put forth by the Transylvania County Democratic Party to fill the vacant school board seat that was formerly held by Ron Kiviniemi (five candidates were submitted previously). Two candidates, William Hemphill and Marty Griffin, received nominations to be appointed to the open seat. Both candidates received two votes apiece and no majority was reached. The board may discuss and and/or vote again on the current candidates.

Groups audience:

04. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Code.org Conference at BHS

Transylvania County Schools hosted a week-long Code.org training conference at Brevard High School on June 26-30. The conference was held in conjunction with the Friday Institute to provide training and certification in various computer skills to teachers. It was open to educators from across the state. The Friday Institute for Educational Innovation at NC State University works with Code.org as a professional learning partner to support efforts to expand access to computer science in K-12 schools. Thanks go to the Transylvania County Schools IT team and the staff at BHS staff for helping to coordinate the event.

Summer Feeding Update

The Transylvania County School Nutrition department served 2,346 breakfast meals, 4,427 lunch meals, and 1,029 snacks during the month of June. This averages to approximately 250 children per day. Director Janette Broda expects these numbers will decline somewhat due to family vacations and other activities as the summer continues.

NCASBO School Bookkeeper Training

Finance Officer Gabi Juba is offering school bookkeepers an opportunity to train and earn School Treasurer certification through the North Carolina Association of School Business Officials (NCASBO) this fall. This is a great opportunity to learn and network with peers and NCASBO instructors. The certification is optional this year, but will become mandatory in the near future.

“Meet & Greet” Reception for New Superintendent - Aug. 10

The Board of Education will host a “Meet & Greet” drop-in reception for Dr. Lisa Fletcher on Thursday, August 10, from 4-6 p.m. at the Mary C. Jenkins Community Center, 221 Mills Avenue, Brevard. Everyone is invited to come by and meet Dr. Fletcher, the new Superintendent of Transylvania County Schools.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvania.schools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/user/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools ǀ WSQL Radio: bit.ly/TCSYesRadio!

Groups audience:

05. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 7-24-23.pdf

Groups audience:

06. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval:

Minutes of the April 3, 2023 closed session
Minutes of the May 1, 2023 closed session
Minutes of the May 5, 2023 meeting
Minutes of the May 5, 2023 closed session
Minutes of the May 6 and May 8, 2023 meeting
Minutes of the May 6 and May 8, 2023 closed sessions
Minutes of the May 15, 2023 meeting
Minutes of the May 15, 2023 closed session
Minutes of the May 25, 2023 meeting
Personnel report for July 24, 2023

A motion is in order to approve the consent agenda item(s).

Public Attachments:

Minutes 5-05-23.pdf

Minutes 5-06-23 and 5-08-23.pdf

Minutes 5-15-23.pdf

Minutes 5-25-23.pdf

Personnel Report 7-24-23.pdf

Groups audience:

07. Technology Purchase

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Director Chris Whitlock will request approval to purchase 500 Chromebooks for Rosman High School and Rosman Middle School students per the district’s four-year equipment replacement plan. The $191,616.25 purchase will leverage the NC Statewide Contract. Board approval is required for purchases in excess of $90,000. The quote from Trafera is attached. Mr. Whitlock will answer any questions you may have.

A motion is in order to approve the purchase of 500 Chromebooks from Trafera in the amount of $191,616.25, pending review and approval by the board attorney.

Public Attachments:

Trafera Quote - 100e G4.pdf

Groups audience:

08. Capital Reserve Study Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Representatives from Axias, Inc., the company that has been hired by the County to perform the Transylvania County building conditions assessment, will be here the week of July 24 to begin looking at school facilities. Lead Assessor David Evans reported that the assessors prefer to start at the top of the building on the roof (if accessible), and work downwards throughout the interior spaces. They will need access to the roof areas, as well as most interior spaces and all mechanical/electrical rooms. They prefer to be escorted around the buildings by a member of the facilities team if possible – this greatly speeds up the assessment process and allows them to complete the assessment with minimal disturbance. Plant Operations Supervisor Jason Merrill and others will accompany the assessment teams. The following schedule has been proposed:

Date	Time	Team 1 & TCS Employees	Team 2 & TCS Employees
		Lisa Fletcher Principal for each school Custodian for each school Gabi Juba Jason Merrill	Brian Weaver Principal for each school Custodian for each school Kerry Putnam
7/24/23	AM	Kick-off meeting
7/24/23	PM	Morris Education Center	Davidson River School

7/25/23	AM	Brevard High & Plant Operations	Pisgah Forest Elementary
7/25/23	PM	Brevard High & Plant Operations	Brevard Middle School

7/26/23	AM	Rosman Middle & Rosman High	Brevard Elementary
7/26/23	PM	Rosman Elementary	T. C. Henderson

Groups audience:

09. BRCC Strategic Capital Planning Committee

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Before his retirement, Dr. Jeff McDaris served as the Transylvania County Schools representative on the Blue Ridge Community College Strategic Capital Planning Committee. The county has reached out to request that the board appoint his replacement. The committee currently meets on the 3^rd Monday of each month at 11:00 a.m. in the county administration building. Their next meeting will be in August

The board may appoint a new representative to the BRCC Community College Strategic Capital Planning Committee.

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10. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Aug. 7	REGULAR MEETING	6:30 p.m.	MEC
Aug. 10	TCS Administrators’ Retreat	8:00am – 3:30pm	BHS Media Center
Aug. 10	“Meet & Greet” Reception for Dr. Lisa Fletcher	4:00 – 6:00 p.m.	Mary C. Jenkins Community Center
Aug. 21	Regular 5-day schedule resumes
Aug. 21-25	Teacher workdays
Aug. 21	New Employee Orientation	8:00 a.m.	Rogow Room, Trans. Co. Library
Aug. 21	REGULAR MEETING	6:30 p.m.	MEC
Aug. 28	First pupil day
Sept. 4	Labor Day holiday
Sept. 4	NO MEETING
Sept. 18	REGULAR MEETING	6:30 p.m.	MEC

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11. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

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12. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will entertain a motion to go into closed session pursuant to N.C.G.S. § 115C-318.11 subsection (a)(1) to prevent disclosure of confidential employee personnel information pursuant to N.C.G.S. § 115C-319-321, and subsection (a)(3) to consult with an attorney retained by the board to preserve the attorney client privilege between the attorney and the public body.

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III. ADJOURNMENT

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Source URL: https://aws.nc.transylvania.schoolboard.net/node/6375