II. BUSINESS ITEMS (including amendments and rescissions):

Groups audience:

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for August 7, 2023.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an orderly meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Issues involving individual personnel or student matters are confidential and, therefore, are not appropriate for the public comment session. Concerns related to personnel or student matters should be handled as a complaint and reported to the superintendent or designee.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to act on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

No solicitations will be allowed during public comment.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

If the board does not hold a regular meeting during a month, the board will not provide a time for public comment at any other meeting held during that month, unless a majority of the board votes to allow public comment at the meeting or unless the purpose of the meeting is a public hearing.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Back to School Staff Kick-Off - Aug. 22

Transylvania County Schools will hold a “back to school” staff kick-off for the 2023-2024 school year on Tuesday, August 22, starting at 7:30 a.m. in the Brevard High School auditorium. The kick-off will feature comments from Superintendent Fletcher, prizes, and more.

Brevard Middle School

Brevard Middle School held a Beginner’s Band Camp July 31-August 3, 2023 for any student who is interested in joining the BMS band. The school has an enthusiastic new band director who is excited to get started.
Brevard Middle has been enjoying lots of fresh produce this summer from the raised bed gardens that the CTE and Art teachers created this spring.
The BMS summer staff has been working hard to beautify the school and prepare the campus for the upcoming school year. They have painted the school a new color, repainted the gym, shined the floors, and completed many other projects.

RHS “Ambush Day” - July 29

Rosman High School hosted an “Ambush Day” community event and fundraiser to benefit Rosman Tigers Football on Saturday, July 29, from 10am to 3pm at the RHS Stadium. The event included a player showcase, food, games, vendor booths, mini golf, car smashing, Big Foot, Corn Hole, sprinkler/foam party, ax throwing contest, raffles and more. Thanks to the community volunteers who donated their time and to everyone who turned out to support the Tigers.

“Meet & Greet” Reception for New Superintendent - Aug. 10

A reminder of the “Meet & Greet” reception for Dr. Lisa Fletcher on Thursday, August 10, from 4-6 p.m. at the Mary C. Jenkins Community Center, 221 Mills Avenue, Brevard. Everyone is invited to come by and meet Dr. Fletcher, the new Superintendent of Schools.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvania.schools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/user/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools ǀ WSQL Radio: bit.ly/TCSYesRadio!

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. One new name, Chris Clark, has been added to the list. Additional names will be included as they are received.

Public Attachments:

Military List 8-07-23.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval:

Minutes of the March 20, 2023 closed session
Minutes of the June 5, 2023 meeting
Minutes of the June 5, 2023 closed session
Personnel report for August 7, 2023

A motion is in order to approve the consent agenda item(s).

Public Attachments:

Minutes 6-05-23.pdf

Personnel Report 8-07-23.pdf

Groups audience:

School Board

06. Update on School-Based Health Center

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Director Missy Ellenberger will give an update on the Blue Ridge Health School-Based Health Center at Rosman Middle School. She will answer any questions you may have.

Public Attachments:

BRH-SBHC_ August 7, 2023.pdf

Groups audience:

School Board

07. Budget Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Finance Officer Gabi Juba will present an expenditure report and three budget amendments for the 2023-2024 fiscal year (see attached). She will answer any questions you may have.

A motion is in order to approve the budget amendments for the State Public School Fund, the Local Current Expense Fund, and the Federal Grants Fund as presented.

Ms. Juba will also present an update on FY24 capital needs. The county had asked the board to look at its capital outlay projects again. The attached spreadsheet reflects capital projects based on priority needs and the $3.1 million cap from the county.

Public Attachments:

Expenditure Report 8-07-23.pdf

Budget Amendment_STATE_8-07-23.pdf

Budget Amendment_LOCAL_8-07-23.pdf

Budget Amendment_FEDERAL_8-07.23.pdf

FY24 Capital by Priority 8-07-23.pdf

Groups audience:

School Board

08. Change in Meeting Schedule

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will discuss making changes to its monthly meeting schedule effective October 2023. The proposed schedule is described below:

The first Monday of the month would be a board work session. Work sessions would be designated for presentation and discussion items only. No public comment would be scheduled and no action would be taken.

The third Monday of the month would remain a regular business meeting. Public comment will be available and the board will take action on business items as required.

Meetings and work sessions would begin at 6:00 p.m. instead of 6:30 p.m.

As always, meetings and work sessions are open to the public (unless designated as closed session meetings). In the event of a holiday or conflict, meetings may be canceled or rescheduled. Special called meetings or emergency meetings may be scheduled as needed.

The board may choose to take action on the proposed schedule changes at the next regular meeting on August 21.

Groups audience:

School Board

09. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Aug. 10	TCS Administrators’ Retreat	7:30am – 3:30pm	BHS Media Center
Aug. 10	“Meet & Greet” Reception for Dr. Lisa Fletcher	4:00 – 6:00 p.m.	Mary C. Jenkins Community Center
Aug. 21	Regular 5-day schedule resumes
Aug. 21-25	Teacher workdays
Aug. 21	New Employee Orientation	8:00 a.m.	Rogow Room, Trans. Co. Library
Aug. 21	REGULAR MEETING	6:30 p.m.	MEC
Aug. 22	TCS Staff Kick-Off for 2023-2024	7:30 – 10:30 a.m.	BHS Auditorium
Aug. 28	First pupil day
Sept. 4	Labor Day holiday
Sept. 4	NO MEETING
Sept. 18	REGULAR MEETING	6:30 p.m.	MEC

Groups audience:

School Board

10. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board