II. WORK SESSION ITEMS

Groups audience:

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the work session agenda for December 18, 2023.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an orderly meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Issues involving individual personnel or student matters are confidential and, therefore, are not appropriate for the public comment session. Concerns related to personnel or student matters should be handled as a complaint and reported to the superintendent or designee.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to act on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

No solicitations will be allowed during public comment.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

If the board does not hold a regular meeting during a month, the board will not provide a time for public comment at any other meeting held during that month, unless a majority of the board votes to allow public comment at the meeting or unless the purpose of the meeting is a public hearing.

Groups audience:

School Board

03. Budget Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Finance Officer Gabi Juba will give an update on the FY24 budget. An expenditure report is attached for your review.

Public Attachments:

Expenditure Report 12-18-23.pdf

Groups audience:

School Board

04. Facilities Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Director Kerry Putnam will give an update on facilities. Contracts with Form & Function Architecture and MSS Solutions for on-call professional services are attached. Also attached are three task orders for McGill Associates, P.A. Action will be scheduled for the January 16 meeting.

Public Attachments:

Form & Function Architecture_On-Call Services Contract.pdf

MSS Solutions_On-Call Services Contract.pdf

McGill Task Order No. 1.pdf

McGill Task Order No. 2.pdf

McGill Task Order No. 3.pdf

Groups audience:

School Board

05. Cathey's Creek Property

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board attorney will provide an update on the proposed Cathey’s Creek property transfer. A property map, resolution conveying the property, and deed are attached for your review. Action on the resolution and deed will be scheduled for the January 16 meeting.

Public Attachments:

CC Property Map Exhibit A (00112544xBC088) (1).pdf

Resolution Conveying Cathey's Creek Property.pdf

TCBOE Catheys Creek Deed (00111240xBC088).pdf

Groups audience:

School Board

06. Setting Agenda for 1/16/24

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Board members will be asked to designate the items(s) listed below that were discussed during the work session as Information (I), Consent (C), or Action (A) for January 16, 2024:

Form & Function Architecture contract for on-call professional services _______

MSS Solutions contract for on-call professional services ________

Resolution and deed conveying Cathey’s Creek property ________

Information (I) items are just for the board to hear about and be aware of. Information items may or may not need to be placed on the next regular meeting agenda.

Consent (C) means that an item needs board approval but does not require further discussion. It may be placed on the Consent Agenda for one-vote approval. For an item to go on the Consent Agenda all board members must be in agreement. If one board member wants the item to be separate for further discussion, it will be a separate agenda item.

Action (A) means that the item should be a separate agenda item for further discussion and voting.

Groups audience:

School Board

07. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will entertain a motion to go into closed session pursuant to N.C.G.S. § 115C-318.11 subsection (a)(1) to prevent disclosure of student information that is confidential under 20 U.S.C. 1232g and employee personnel information that is confidential under N.C.G.S. § 115C-319 et seq; and subsection (a)(3) to consult with an attorney retained by the board to preserve the attorney client privilege between the attorney and the public body and to discuss Doe v. TCBOE-22-CVS-118.

Groups audience:

School Board