08. Electronic Storage of Student Records
Primary tabs
Submitted by jenny_hunter on Fri, 03/04/2016 - 10:30am
Date Adopted:
Friday, March 4, 2016
|
Strategic Priority
|
Reason for Consideration
|
||
|
Graduates Prepared for Work, Higher Education and Citizenship
|
|
Action
|
|
|
Excellent Educators
|
|
Information
|
X
|
|
Healthy, Safe and Responsible Students
|
|
Discussion
|
|
|
Operations and Support
|
X
|
|
|
Leca Chapman will report on the storage of student records. Pursuant to G.S. 115C-402, schools must permanently maintain the files of graduates or students who should have graduated from high school, unless the board of education determines that the files will be housed in the central office or other location designated by the board. The records should include the following:
- Date of birth
- Attendance data
- Grading and promotion data
- Other information deemed appropriate by the board of education
- Long-term suspension or expulsion data, including the conduct for which the student was long-term suspended or expelled.
Current storage locations include 45 file cabinets at Brevard High School and 22 file cabinets at Rosman High School. The records include files dating back to the opening of schools in the early 1900s. There was an early attempt to microfiche some records, and we are attempting to locate them. Depending on the condition of the microfiche, it may be possible to scan and digitize the microfiche. Ms. Chapman will review the options. A proposal for conversion to electronic archives may be presented later this spring.
Groups audience: